Transcript General Assembly Voting Rules

WITSA Board of Directors and
General Assembly
Meeting Voting Rules
2016
www.witsa.org
Voting Rules During Board of Directors
Meeting
• There are three ways to vote for
members in good standing:
1) by being physically present; or
2) remotely by being connected via web
conference or telephone call
• If you are physically present, you will
receive a written ballot or will be asked
to vote by raising your hand
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www.witsa.org
Voting Rules During Board of Directors
Meeting
• If you are participating remotely by phone
or web conference, you will vote by email
([email protected]) or web conference
messaging system only at the time when
voting sessions are taking place
• In the event of a tie vote of the General
Assembly or the Board, the Chairman may
elect to break the tie with his/her vote
(Bylaws 9.5.2)
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www.witsa.org
Voting Rules During Board of Directors
Meeting
• If you are connected though WITSA’s
conference call system, you will need to use
either the link provided for GoToMeeting or
the phone numbers provided therein. If, for
any reason, you get disconnected during the
voting session, please use one of the
following alternate numbers:
+ 1 703 728-4547
+ 1 571 265-5964
+ 52 1 55 3731 9098
+ 1 (702) 743-4334
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www.witsa.org
General Assembly Voting Rules
(Chairperson of WITSA & Board Directors)
• There are three ways to vote for
members in good standing:
1) by being physically present;
2) remotely by being connected via
web conference or telephone call; or
3) by assigning a proxy
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www.witsa.org
General Assembly Voting Rules
(Chairperson of WITSA & Board Directors)
• If you are physically present, you will
receive a written ballot or will be asked
to vote by raising your hand
• If you are participating remotely by
phone or web conference, you will vote
by email ([email protected]) or web
conference messaging system only at
the time when voting sessions are
taking place
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www.witsa.org
General Assembly Voting Rules
(Chairperson of WITSA & Board Directors)
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• If you are connected though WITSA’s
conference call system, you will need to
use either the link provided for
GoToMeeting or the phone numbers
provided therein. If, for any reason, you
get disconnected during the voting
session, please use one of the following
alternate numbers: + 1 703 728-4547;
+1 571 265-5964; +52 1 55 3731 9098;
+1 (702) 743-4334)
www.witsa.org
General Assembly Voting Rules
(Chairperson of WITSA & Board Directors)
• If you vote by proxy, you need to assign
a member in good standing or the
Chairman to vote on your behalf.
• The proxy form is available at the
meeting web site (http://witsa.org/witsawp-site/witsa-ga-bod-related-meetingsoctober-1-2-2016-brasilia-brazil/)
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www.witsa.org
General Assembly Voting Rules
(Chairperson of WITSA & Board Directors)
• After you have completed and signed
the proxy form, you or your assigned
proxy member must send the proxy form
to either the Chairman
([email protected]) or the Secretary
General ([email protected]) no later
than FRIDAY, September 30th before
1:30pm Brasilia time (12:30pm EDT).
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www.witsa.org
General Assembly Voting Rules
(Chairperson of WITSA & Board Directors)
• No proxy forms will be allowed after this
time
• No oral proxies are permitted
• In the event of a tie vote of the General
Assembly or the Board, the Chairman
may elect to break the tie with his/her
vote (Bylaws 9.5.2)
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www.witsa.org