Transcript Sites

MOSS 2007
Agenda
 What is MOSS 2007?
 Conventions
 Integration Features
 My Sites
 What Should I Use?
 Types of Sites
 Miscellanea
 Demo
What is SharePoint Server 2007
SharePoint Server 2007 is a collection of Web-based
tools that make it easy to work on projects with other
people. These tools consist mostly of pre-designed Web
sites that teams or individuals use to store information
and collaborate with others. These sites come with
content authoring tools for site owners and members.
What is SharePoint Server 2007
These sites use Web conventions—access through a
browser, linked information, images as well as text—to
create a fast and easy method of collaborating. These
sites create a single point from which information can
be shared.
Where Does Sharepoint Fit?
Many people rely heavily on Microsoft® Office Outlook® 2007 and e-mail to collaborate with others, but there are a range of additional tools available. Some of
these can help you communicate and exchange ideas in real time, while some can be used to support the workflow and processes you follow when creating
documents. Which one best facilitates your collaboration needs? Use the information below to help you decide.
Microsoft® Office
Communicator 2007
Microsoft® Office Live
Meeting
Microsoft® Office Groove®
2007
Microsoft® Office
SharePoint® Server 2007
Description
Instant messaging tool for
conversations with anyone who is
online
Conferencing tool for meeting with Workspaces for project
management and file sharing in a
people in different locations
tool installed on your computer
Best Uses
• Real-time conversations with a
• Live presentations
• Demonstrations
• Document collaboration
• Sharing and reviewing document • Working on and publishing files
• Record your meetings.
• Easily collect and answer
• Workspaces are available when
Benefits
small number of people
• Document collaboration
• Easily see when someone else is
online.
• Send and receive text, audio,
handwriting, or video.
questions.
• Use Internet-based audio
broadcasting.
• Conference with live and remote
audiences simultaneously.
Challenges
• Conversations with large numbers
of people are unwieldy.
• Not useful for working
collaboratively on documents.
• High-quality audio and video is not
available.
• Software installation is required.
• Server connection speed is
inconsistent.
• Software installation is required.
drafts
• Gathering the work of a small
team (2-8 people) in a central
location
• Short to medium duration
projects
Platform for organizing collaboration
on a Web site on the corporate
network
for a broader distribution
• Managing content and processes
• Creating a single place for many
users to collaborate and get
information
• Use version control.
• Search across related documents.
you are offline.
• Tasks and calendars integrate
• Information is automatically
with Office Outlook 2007.
synchronized between users
• No software installation is
whenever you are online.
required.
• Corporate access is not required.
• External parties must have
licenses.
• Synchronizing information is
more difficult if you use multiple
computers.
• Software installation is required.
• Corporate network access is
required unless the site is on the
Extranet.
• Familiarity and experience is
required.
Capabilities Matrix
Capabilities
Office
Communicator
2007
Presence Indicator
File Sharing
Application Sharing
Accessible by Partners
VoIP
Whiteboard
Available Offline
Shared Calendar
Task Assignment
Document Check-In/Out
Document Version Control
Routing and Approval
Retrieval from Recycle Bin
Search Capability
Community Pages (Wikis)
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Integration w/ Outlook 2007
Integration w/ Office InfoPath® 2007
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Office Live
Meeting
Office Live
Groove
Office
SharePoint
Server 2007
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SharePoint Server 2007 Sites
Each site comes with a predetermined number of Web
Parts. Web Parts are content “containers” used
to display information on a site. Site members can use
Web Parts to arrange text, related links, calendars,
images, document libraries, other Web pages, and
more.
SharePoint Server 2007 Sites
Use customizable templates for the creation of Web
sites. A variety of templates are available—Team Site,
Document Workspace, Meeting Workspace, Blog, Wiki
Site—and each template is designed for a different
purpose.
Web Parts
Web Part
Purpose
Announcements
Post messages on the home page.
Tasks
Keep track of project work details.
Calendar
Stay informed on team events.
Links
Post links of interest for site members.
Document Library Share documents with site members.
Contact List
Post names and contact information of site
members.
Image
Display pictures and photographs.
Team Site Sample
Site Actions
Show common
commands for the site.
Tabs
Display subsites and
link to them.
Announcements
Post messages on the
home page of the site.
Document Library
Contain and display
team documents.
Quick Launch
List key site pages on
this navigation menu.
Links
Post links of interest to
site members.
Calendar
Display important dates
and events.
Use Web Parts as building blocks for your site.
Navigation
 Left Navigation Menu (Quick Launch)
 Tabs across the top for subsites
 A “bread crumb” trail
My Links
Editing Files
 To Edit a file, click the document name
Moving Files
 In a Document Library, on the Actions menu, click
Open with Windows Explorer.
Restoring Files
 Recylce Bin
Permissions and Access
 Default, three permission’s groups
This group
Provides this permission level
Visitor
Read: user can view site content.
Member
Contribute: user can view and edit site content.
Owner
Full Control: user can view and edit site
content, and modify site settings.
Outlook 2007
 Can view SharePoint Lists
Outlook Shared Documents
 You can connect your Shared Documents into
Outlook
Resources You Can Connect
Calendar
Schedule projects, appointments, and milestones. View the SharePoint
Server 2007 calendar next to your Outlook 2007 calendar, or overlay
both calendars to see all items at once.
Task List
Assign project duties and track them to conclusion. Team members can
see all tasks in the Outlook 2007 Tasks window, or can view tasks
assigned only to them in the To-Do Bar.
Document Library
Use document libraries to preview, search, and open team documents.
Team members can edit documents online or offline.
Discussion Board
Discuss topics with team members. E-mail discussions require
participants to find and sort messages, but Discussion Boards isolate
messages for easy tracking.
Contact List
Stay in touch with team members and important people outside the
team. As one member adds contacts or edits them, the entire team gets
the new information.
RSS (Really Simple Syndication)
 You can distribute any MOSS 2007 content through
RSS
 You can include other RSS Feeds using the RSS Viewer
Web Part
Office 2007 (and yes 2003)
 You can open SharePoint Documents directly in
Office Products
 You can save SharePoint Documents directly from
Office Products
Explorer
My Site
 Use you’re My Site to store files and collaborate with
your co-workers online.
 My Sites have public and private pages
My Site Content
As Seen By List
Restrict what others can see,
and then preview your My
Profiles page as others see it.
Tabs
Click tabs to access the public
and private pages of your site.
Site Actions Menu
Add content, edit page, or change site settings.
My Information
Edit your profile
page.
Left Navigation Menu
(Quick Launch)
Get quick access to your
site content.
My Home Page
My Profile Page
Your public page. Displays information about you and your work to
your coworkers.
Your private page. Stores files and
content for your use. This content is not
publicly displayed.
Access Your My Site
 Click on “My Site” in the top right hand corner
Edit Your Profile
 Your My Profile page is a way for others to learn about
you and your expertise, projects, and colleague
relationships.
 Once on “My Site” click on My Profile
Restrict Visitor Access
 My Profile, Memberships, Manage Membership
Customize the My Home Page
 Site Actions then click Edit Page
Much More…
 Change the Layout
 Upload a Document
 Create subsites like a Document Library or Workspace
Team Sites
 SharePoint Server 2007 Team Sites are Web
sites created from a template and designed for
team collaboration. They are hosted on the
corporate network. Team Sites are a great way
to coordinate team activities with document
collaboration and storage.
Site Content
Gain quick access to all
content on the site.
Document Libraries
Store team documents and
collaborate on them.
Robert Brown
Robert Brown
Robert Brown
People and Groups
Control who can access your
site and what content they
can view and edit.
Site Actions
Gain quick access to Team Site
actions, including Create Content,
Edit Page, and Site Settings.
Document Collaboration
 SharePoint Server 2007 sites help you to collaborate
with others on the corporate network. The integration
between SharePoint Server 2007 and the Microsoft
Office® system brings together many powerful
features for collaborating on documents. For example,
using Microsoft Office® Word 2007, you can create a
Document Workspace to collaborate with others on a
document at a central location.
Meeting Workspaces
 A Meeting Workspace is a SharePoint Server 2007
Web site for creating and storing agendas, minutes,
documents, and other information about your
meetings. You create a Meeting Workspace at the
same time you create an Microsoft® Office Outlook®
2007 meeting request.
Sites and Workspaces
Sites
My Site
Purpose
Best Uses
Meeting Workspace
Teams store and display
information; coordinate activities;
collaborate on projects.
Groups collaborate on
documents related to a
specific project or purpose.
Groups manage meeting
agenda items, materials, and
follow-up actions.
• Centralize and coordinate team
activities.
• Collaborate on documents
without using e-mail.
• Post meeting agendas.
• Store, organize, and display
team files.
• Store multiple documents.
• Display information related
to document review.
• Store documents and other
files associated with a
meeting.
• Stores private and shared
documents.
• Enables collaboration on
Microsoft Office system files.
• Enables control of private
information versus public
information.
• Includes document check
in/check out and version
control .
• Enables use of SharePoint
Server 2007 features
directly from Microsoft
Office system applications.
• Enables workspace
creation in Outlook 2007
when sending a meeting
invitation.
• Allows for site customization
and supports multi-purpose
use.
• Allows site customization and
supports multi-purpose team
use.
• Includes document check
in/check out and version
control.
• Supports one-time or
recurring meetings.
• Public section is viewable to
all users with corporate
network access.
• Keeping content current and
useable may require a site
manager.
Individuals share public
information; organize daily
activities; store private files.
• Share business-related
information about yourself
with your coworkers.
Challenges
Team Site
(short-term use)
Document Workspace
• Store private files or
collaborate on shared files.
Key Features
Workspaces
(long-term use)
• Connects to a Team Site or
My Site.
• Review and editing of
documents requires
corporate network access.
• Track action items.
• Connects to a Team Site or
My Site.
• Meeting participants must
be aware of the site and its
location.
Comparison
Site and Workspace Comparison
Your Own Work Web Site
My
Site
Team
Site
Document
Workspace
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Best for Team Collaboration
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Best for Document Collaboration
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Best for Managing Meetings
Supports Search Function
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Multi-purpose, Longer-term Use
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Single-purpose, Shorter-term Use
Provides Public and Private Sections
Meeting
Workspace
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Use Directly from Office 2003 Applications
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Create Using Outlook 2003
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Control User Access and Privileges
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Requires Corporate Network Access
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Caveats
 If you use Microsoft Internet Explorer from your
Campus PC, you will not have to log in; you will get
logged in automatically.
 If you use Mozilla Firefox or another browser besides
IE, you will have to log in with your LETNET
credentials.
 If you use Terminal server (ts1 or ts2), you can log in
using Internet Explorer, but you have to put LETNET\
in front of your name.
Sample Lunch N Learn
 http://sharepoint.letu.edu/groups/fs/lunchnlearn