Transcript CMS tutorial - by CNS staff at AUB

MicrosoftTM SharePoint
Content Management
SystemTutorial
By Mazen Abdallah
Student Assistant at CNS
2010
What is Microsoft SharePoint
Microsoft SharePoint is a web development
platform that allows any user with basic
computer literacy to create and edit web
pages. This means that no programming
skills would be necessary to create and edit
web pages.
How do I get started?
To begin, type this web link in your browser
(preferably IE): https://cms.aub.edu.lb/
Enter your AUB imail username and password.
Use this format to enter the information
WIN2K\user
Password
The editing page
Browse to your website’s URL
(for example, the Charles W. Hostler
Student Center
https://cms.aub.edu.lb/sao/sports/chsc/)
The resulting page will look like the
following:
Note that the page is actually identical to the AUB page
you are working on, and the only noticeable difference is
the newly available tabs on the top section.
Site Actions
The ‘Site Actions’ Tab contains the majority of tasks
needed to create and maintain web pages. Click on it to
begin working on your page. Its subcategories are as
follows:
 Edit Page
 Create Page
 Create Site
 Hide Page Editing Toolbar
 View All Site Content
 View Reports
 Site Settings
 File Manager
Creating a Page
Click on the ‘site actions’ button and select
the second option ‘Create page’. This will
bring up a new screen. Here you can enter
the page’s title and its description (for
Google search purposes). The page type
is selected by default as ‘aub-articlepage’.
If it is not, select this option.
Select this
option if it is
not already
selected
Editing a New page
The only element in the page now will be the
‘Edit Content’ tab. A link titled ‘Click here to
add new content’ will be directly under it.
Click it to get started
Click here to get
started
Editing an Existing Page
Click on the ‘edit page’ button. A new
Screen will load, and you will be able to
edit text and images within the page.
Select the ‘Edit Page’ option
You can now use normal text
editing features to add and
remove text
The ‘Edit Page’ features
Basic features allow text editing. If users
require additional features, they can use
the editing toolbar.
The Edit toolbar contains
several useful features
necessary for a page
Inside the Editing Toolbar
Hyperlinking:
Is the process of adding links to other pages
within the page
To hyperlink, select a section of text and
click the hyperlink icon
or click (Ctrl-k)
A dialog box will appear, allowing you to
browser and pick up the page you wish to
link to.
Either enter the webpage
address or select a page
from the ‘browse’ menu
Inside the Editing Toolbar

Adding Images
In order to add images, select the add image icon
and do one of the following
Type in the image’s address
Click Browse and locate the image on the site
Click Browse and upload the image from your
personal computer
Enter the image’s
web address on the
site. If you do not
know the image’s
address, click
browse to locate the
image. Also, browse
can be used to
upload new images
Select an image from the menu by double
clicking its thumbnail. Also, click the ‘Up’
button to navigate through the site, just like in
windows browsing. Alternately, click upload to
upload a new image to the site
Inside the Editing Toolbar
The remaining features of the toolbar are
fairly standard
•
•
•
•
Cut, Copy, Paste
Add/Edit Table
Edit HTML code
Change Font Size/Style
Completing a Page
After editing is complete, click the ‘Check In
to Share Draft’ option at the top of the
page to preview your page.
After this, if you have “Approver” privileges
for the page, click ‘Publish’. If not, the
option will not appear, and you may select
the ‘Submit for Approval’ option.
After editing, click
here to save the
page and preview
your work
If you are a web
approver, click
here
If you are a web
contributor, click
here
Changing Navigation links
In order to change the order of the
navigation links that appear on the right side
of the page:
Click the site actions tab, select ‘modify
navigation and use the next page to change
the visible navigating options.
Click this option
Use these options
to edit the
navigation pane
on the right
The Site Management Explorer
The file manager allows you to view the
site’s pages and sub-sites like a file
explorer. It also allows you to create,
access, delete and move the pages and
sub-sites. Access it by clicking ‘Site Actions’
and selecting ‘Manage Content and
Structure’
Click here to
access the Site
Management
Explorer
Click to
return to
the site
Create pages and
sites in this
directory
Move, copy or
delete a page or
site
The remaining features are fairly standard file
explorer tools
Correcting Design Errors
Some errors are likely to arise during the
editing process. If a user does not check in
his/her changes, they will be lost.
If the user has done so already, then he/she
can access ‘version history’ by clicking the
‘tools’ button on the bar above the site. You
will then be redirected to a page showing all
the versions. Here you can select the one
you would like to republish.
Click to view
earlier
versions
Use these options to see a more
detailed view of this page version
or restore it
Final Tips
 Always
check work carefully and keep
track of what you check in/out or publish.
 Familiarize yourself with the interface
before publishing the page.
 Contact CNS with any special requests
you have such as webforms, flash content
and embedded video.
 Have fun with the SharePoint interface. It’s
here to make your life easier.
Further Questions
For any additional queries, please do not
hesitate to call the extension 2260 for
support or email the Webmaster at
[email protected]