Transcript Live@edu Training Guide

Live@edu Services Course
Office Web Apps Participant Guide
Outlook Live
Windows Live SkyDrive
Office Web Apps
2
Office Web Apps
Office Web Apps Lessons
View Microsoft Office Documents Online
Edit Microsoft Office Documents in the Browser
Open/Edit Documents in Microsoft Office
View and Restore Document Versions
Co-author Excel/OneNote Documents in the Browser
Co-author Word/PowerPoint Documents in Office 2010
Share a Presentation in PowerPoint 2010 Broadcast View
3
Office Web Apps
Office Web Apps Training Course
Microsoft Office Web Apps are convenient online companions to Word, Excel,
PowerPoint, and OneNote that give you the freedom to work with your Office
documents from virtually anywhere with a supported browser.
With Office Web Apps, you will:
Access the tools you need from virtually any Internet-connected computer or
compatible mobile device.
Work better with others, regardless of what version of Microsoft Office they
use and whether they work on a PC or a Mac.
View your files with great document fidelity and consistent formatting.
Begin working right away in a familiar Office interface.
For more information, please visit:
http://office.microsoft.com/webapps
4
Office Web Apps
Sign In to Windows Live SkyDrive
Open your browser and navigate to
your school portal…
or
…enter http://office.live.com.
Enter your Windows Live ID and
password and click Sign in.
5
Office Web Apps
How to Access Microsoft Office Web Apps
6
Windows Live SkyDrive Folder
Click for Office Web Apps Edit Mode
Click for Office Web Apps View Mode
Click to Open in Microsoft Office Client Application
Office Web Apps
View Microsoft Office Documents Online
Office Web Apps View Mode
Place your cursor on a Word,
Excel, or PowerPoint document
to reveal the file menu.
Note: The OneNote Web App
does not have a View Mode.
Click the document name.
8
Office Web Apps
Office Web Apps View Mode (continued)
9
Command Bar (Application-Specific)
High-Fidelity Document View
File Menu (Application-Specific)
Close Document (Return to Folder)
Office Web Apps
Edit Microsoft Office Documents in the Browser
Office Web Apps Edit Mode
To enter Office Web Apps Edit
Mode, click Edit in Browser
within the View Mode...
or
…place your cursor on a Word,
Excel, PowerPoint, or OneNote
document in a SkyDrive folder
and click Edit in Browser.
Note: Only Office files in the
2007/2010 file format can be
edited in the browser.
11
Office Web Apps
Office Web Apps Edit Mode (continued)
12
Ribbon (Application-Specific)
Placeholder (Editable in Client Application)
Document Body
Close Document (Return to Folder)
Office Web Apps
Office Web Apps Edit Mode (continued)
To edit a document, type directly
in the body of the document.
Use the Ribbon to apply Styles
and other formatting.
13
Office Web Apps
Open/Edit Documents in Microsoft Office
Open/Edit Documents in Microsoft Office
To open documents for editing in the
Microsoft Office client applications,
click Open in (application) within
the View Mode...
or
…place your cursor on a Word,
Excel, PowerPoint, or OneNote
document in a SkyDrive folder and
click Open in (application).
Note: You must have Microsoft
Office installed on your computer
to use this feature.
15
Office Web Apps
Open/Edit Documents in Microsoft Office (continued)
In Office 2010, click Enable
Editing to edit a SkyDrivebased document.
When finished, click Save to
synchronize changes back to
the SkyDrive folder.
Note: Files in the Office Open XML file
format (.docx, .pptx, .xlsx, etc.) can be
opened/edited in Office 2007 and Office
2010. Office 2000, Office XP, and Office
2003 users must install the Microsoft Office
Compatibility Pack from the Microsoft
website in order to open these files.
Depending on the version of Office you use,
certain features may remain unavailable.
16
Office Web Apps
View and Restore Document Versions
View and Restore Document Versions
Place your cursor on a document
to reveal the file menu.
Click More.
Click Version History.
18
Office Web Apps
View and Restore Document Versions (continued)
Use the version list to browse previous
versions of the document.
Click the version you want to restore.
Click Restore.
19
Office Web Apps
Co-author Excel/OneNote Documents in the Browser
Co-authoring in Microsoft Office
With co-authoring in Office Web
Apps and Office 2010, multiple
authors can edit a single
document at the same time and
stay in sync with each others'
changes.
21
Application
Co-author in
Office Web Apps
Co-author in
Office 2010
Excel
X
SkyDrive-based Excel and
OneNote files can be coauthored in the browser using
Office Web Apps.
OneNote
X
Word
X
SkyDrive-based Word and
PowerPoint files can be coauthored using the Office 2010
client applications.
PowerPoint
X
Office Web Apps
Co-author Excel/OneNote in the Browser
Make sure the Excel or OneNote
file you want to co-author is in a
shared folder and the
appropriate users have edit
rights to that folder.
Place your cursor on the Excel
or OneNote file you want to coauthor to reveal the file menu.
Click Edit in Browser.
22
Office Web Apps
Co-author Excel/OneNote in the Browser (continued)
To edit the file, type directly in
the body of the document or
use the tools available in the
Ribbon.
To see other users who are
active in the document, click
the status area in the bottomright of the window.
Any changes between users
will update in near-real-time.
No Save is necessary in Excel
and OneNote Web Apps.
23
Office Web Apps
Co-author Word/PowerPoint Documents in Office 2010
Co-author Word/PowerPoint in Office 2010
Make sure the Word or
PowerPoint file you want to coauthor is in a shared folder and
the appropriate users have edit
rights to that folder.
Place your cursor on the Word or
PowerPoint file you want to coauthor to reveal the file menu.
Click Open in (Application).
25
Office Web Apps
Co-author Word/PowerPoint in Office 2010 (continued)
You will be notified when
another user opens the Word
or PowerPoint document from
SkyDrive.
Click the co-authoring
notification in the status bar to
see all of the individuals
working in the document.
If you use Office Outlook for
your e-mail client, you can
click the names for additional
communications options.
To synchronize any changes,
click the Save/Sync button.
26
Office Web Apps
Share a Presentation in PowerPoint 2010 Broadcast View
PowerPoint 2010 Broadcast View
You can use Broadcast View in
PowerPoint 2010 to deliver a
SkyDrive-based presentation over
the Internet.
Place your cursor on a PowerPoint
document to reveal the file menu.
Click Open in Power Point.
Click OK if prompted.
28
Office Web Apps
PowerPoint 2010 Broadcast View (continued)
In PowerPoint 2010, click File.
Click Save & Send.
Click first Broadcast Slide
Show button.
Click second Broadcast Slide
Show button.
29
Office Web Apps
PowerPoint 2010 Broadcast View (continued)
Click Start Broadcast.
If you use Outlook Live or another Webbased e-mail solution, click Copy Link and
paste it into a browser e-mail message.
If you use Office Outlook on your PC, click
Send in E-mail.
Send the link to the presentation attendees.
When you’re ready to begin, click Start
Slide Show.
30
Office Web Apps
PowerPoint 2010 Broadcast View (continued)
Deliver your presentation.
(You will deliver the spoken
portion of the presentation over
the telephone.)
When the presentation is over,
click End Broadcast.
Click End Broadcast again to
confirm.
31
Office Web Apps
Office Web Apps Practice and Discussion
Now complete these activities on your own:
Open a Document in Office Web App View Mode
Edit a Document in Office Web App Edit Mode
Open a SkyDrive Document in Microsoft Office
View and Restore a Document Version
Co-author an Excel or OneNote Document in Office Web Apps
Co-author a Word or PowerPoint Document in Office 2010
Share a SkyDrive Presentation in PowerPoint 2010 Broadcast View
At the end of the practice session, your instructor will be available to
answer any questions you may have.
32
Office Web Apps
© 2010 Microsoft Corporation. All rights reserved. Active Directory, ActiveSync, Encarta, Forefront, Microsoft, Outlook, Windows, Windows Live, Windows Mobile, Windows Server, Windows Vista, SharePoint,
Silverlight, SkyDrive, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market
conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation.
MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
33
Office Web Apps