Transcript staying connected - Lincolnland District Exchange Clubs

STAYING
CONNECTED
Session Overview
• NEC website
• Using a District Web site, e-mail and
campaigns
• Dropbox
• Webinars
• Google Calendar
• Google Talk
How well do you know the
NEC Web site?
• Introduced in late summer of 2011
• Communications tools can be found on front
page.
You’ve got to have a Plan.
For your plan establish regular
communication
with:
For District
Presidents
For Regional Vice
Presidents
District Directors
Your District
Presidents
Your Clubs
VFR’s
VFR’s
The National Office
(by including
reporting deadlines)
The National Office
(by including
reporting deadlines)
Fellow Board
Members
National Officers &
Volunteer Field
Reps VFR’s (when
needed)
Using a District Web site to stay
connected
By Martin
Jelinek
Tennessee District President-Elect
Exchange Club of Jackson TN
Co-Spokesperson for the
CONDUCTORS!
Communicating via the Web
• Websites the good, the bad
and the ugly!
• What you need
• Where to get it
• How to use it
• How to integrate social
media into a Web site
• How much will this cost
me?
Using Weekly e-mail and campaigns
to keep people informed and excited
By:
Kristy Douglas
Mid-Atlantic District President -Elect
Exchange Club of West Chester, PA
Spokesperson for the
IMAGINEERS!
“Enthusiasm is excitement with inspiration,
motivation, and a pinch of creativity.”
Bo Bennett
Our Mid-Winter Conference in Phoenix is TEN short days away...
...so who’s excited to learn something new? Who’s inspired to
share success stories from your district? Who’s motivated to grow
Exchange? Who’s thinking creatively about how to get the job
done?
Starting this Thursday, we’ll embark on a week-long MISSION:
MOTIVATION to get us all PUMPED for a GREAT TIME in
sunny Phoenix – so GET READY TO GET MOTIVATED!
Sincerely,
Kristy Mae Douglas, The Imagineers - Class Spokesperson
Monthly Themes
So what is it?
Your files, anywhere
• Any file you save to Dropbox also instantly saves to your computers,
phones, and the Dropbox website.
• 2GB of Dropbox for free, with subscriptions up to 100GB available.
• Your files are always available from the secure Dropbox website.
• Dropbox works with Windows, Mac, Linux, iPad, iPhone, Android and
BlackBerry.
• Works even when offline. You always have your files, whether or not
you have a connection.
• Dropbox transfers just the parts of a file that change (not the whole
thing).
• Manually set bandwidth limits -- Dropbox won't hog your connection.
Advantages for District Team
• Share and collaborate on files, forms or info
• Ability to share large amounts of info without
email failure
• It’s easy to use
• It’s fast
• Did I mention it’s FREE?
Webinars
What is a webinar?
• Web Conferencing Software
• Live Meetings – demonstrations,
presentations, training, brainstorming to take
place over the Internet
• Users use standard phone lines, or VoIP
connections as well as a common URL (or
online meeting place) to conduct business
Paid vs. Free Webinar Providers
Choosing the webinar provider that's right for you
and your district depends on what you want from
the service and how you wish to pay.
Some services offer a payment-by-participant,
while others offer monthly service fees and
contracts.
Some are completely FREE
How does a webinar work?
• Host sends out invitations via service,
calendar, or an integrated tool
• Host prepares presentation, documentation,
and material for the meeting
• At start time, participants can join via phone
and web (maybe video)
• Traditionally host will share with participants
• Many meetings are more collaborative
Key Benefits of using webinar
technology
• Reduced Travel Costs
• Efficient use of Time (all parties)
• More Effective Allocation of Marketing
Budgets
• Improved Member Convenience (and
experience)
• Greener approach to doing business
Tips for Using Webinars
•Spend time practicing with the webinar system.
•Check all of the services the webinar provider lists
to ensure you get the most bang for your buck.
•Document sharing, synchronized Web browsing
and live replay are all features to consider when
purchasing webinar services.
Key Features of webinar technology
•
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Sharing PPT
Annotation
Sharing applications (websites, customer portals)
Audio Integration
Recording capabilities
Video (webcams)
Q&A and “chatting” feature
Polling
Raising Hands
Handouts
INTRODUCING GOOGLE CALENDAR
FOR “EXCHANGING” IDEAS
Google Talk
• Text chat
• Instant messages: share quick thoughts in real
time
• Status updates: see if friends are around and
what they are up to
• File transfer: instantly send and receive files,
pictures, and more
What else does it do?
• Voice chat
• Free long distance: make PC-to-PC calls to people
anywhere in the world
• Audio conferencing: talk to multiple people at once
• Gmail integration: chat with your friends on Gmail
Helpful Links
• www.NationalExchangeClub.org
• www.Facebook.com/NationalExchangeClub
• www.Twitter.com/ExchangeClub
• www.sidalicious.com
• www.tnex.org
More Helpful Links
• www.dropbox.com
• www.anymeeting.com
• www.google.com/calendar
• www.google.com/talk