Transcript Part I - Iowa IDEA

Web IFSP
January 29, 2010
Welcome
Housekeeping
Group Norms
Parking Lot
Agenda
Web IFSP Pilot Training
Enormous thanks to:
• Sheila Mullen Candice Gravett Veretta Schuyler
Kristen Hoiberg Amy Roberts Deb Moon Davis
Carol Miller Mary Cabeen Becky Dodd Shelley
Smith Gayle Ver Helst Jodi Hart Kristi Allison
Mindy Jost, Katie Dunbar, Jason Volmer
• Karen Treinen Wendy Stone Julie Schraeger
Laurie Wirtz Cheryl Hood Tracy Silzer
Agenda
• Opening - Key Messages
• Big Picture - Overview
• Navigation of the Web ISP for Service Coordination
and Providers
• Break
• Supported Practice Time in Test Site
• Enter Real Case
• Closing
Objectives for the Day
• Understand how to use the Web IFSP
• Provide feedback to presenters for improving
the training
• Clarify roles for support in using the Web IFSP
Key Messages
Sailing through the Web IFSP
Special Education
Data Specialists
• Susan Dunsmoor
• Mary Keul
Big Picture Overview
Annie Volker
Early ACCESS Regional Coordinator
Let’s Get Started
•https://iep.aeaims.org/IDEA_Apps/
•Same URL as the Web IEP
Login Screen
Menu
Default to IFSP
Caseload
Intake
Completed by Terra Brewer or
Pam Nielsen (DSM)
Intake Process
Completed by Terra or Pam (DSM)
Reason for Referral
Assign Service
Coordinator
“You’ve got mail”
Add a Child
Completed by Clerks
Key points of caseload
view page
• Service Coordinators will see “view case load”
• Service Providers will see “child list”
• SC providing a service will see both
• “New” indicates a new referral
• An email will also accompany the referral alert
• Don’t abandon current and common sense
practices around communicating with team
mates
Obtain Family
Information
Obtaining forms
Forms
Key Points about Forms
• Divided into three sections
IFSP main forms
IFSP additional forms
Options
• Can select “form”, “blank”, or “both”
• Also available is print preview, incomplete data report,
and IMS summary
• Some forms only available using print button (forms
not requiring date inputs– e.g. consent for eval)
Case Closure
Provider Tab
Insurance Tab
View of
Completed
Family Info Page
Key points about the
family information page
• In many cases the family information page
(minus the family statements) will be
completed by Terra/Pam during the intake
process
• If the referral page is edited/updated it will not
carry forward to the family information page
Meeting Tab
SC Start a Meeting
Meeting
Do NOT select the Yes box for initials/annuals
Meeting
Transition
Consent for Evaluation
Consent for
Evaluation
Print View
Add a Service
Select Service Provider
Service Coordinator and Team
Evaluate Child
Family Statements
(family assessment)
Family Statements
Evaluation and
Assessment
Select “All”
Choose Method
(RIOT)
Banked Statements
Present Level of
Development/Recommendatio
ns
Evaluations and
Assessments
Print View
Current Health Status
Health
Evaluations and
Assessments
Health
Key Points
Evaluations and Assessments
• “Load” to get area to appear on evaluations
and assessment screen
• “Add” to add additional methods of RIOT
• Banked statements replace other content in
field – Either use cut/paste function or insert
bank statements first