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Introduction to PowerPoint
 This is an overview to introduce you to
some PowerPoint basics.
 Originally created by Microsoft
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 Modified by C. Barber to make
navigation easier for CST-094
Introduction to PowerPoint
Table of Contents
Get to know PowerPoint
Create your first presentation
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Customize your first presentation
Present your first presentation
Where to get more help and tips
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Get to know PowerPoint
PowerPoint Basics
 Each “page” in a presentation is called a
slide.
 You can have as many slides in your
presentation as you need.
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Get to know PowerPoint
What can you create?
 On screen presentations
 Web pages for web use
 Color and B&W overheads
 Color and B&W paper
printouts
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 35 mm slides
 Audience handouts
 Speaker notes
Four Panes of the PowerPoint Window
Task
Pane
Outline/
Slides
Pane
Slide
Pane
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Notes
Pane
Four Panes of the PowerPoint Window
Outline/Slides Pane
Outline/
Slides
Pane
Click on Outline Tab to see outline
of your presentation
Click on Slides Tab to see thumbnail
pictures of your presentation.
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Click on any slide in the list to jump
to that slide.
Four Panes of the PowerPoint Window
Slide Pane
Displays the active slide – work here
to create your slide and add content
and graphics.
Go to “Next” and “Previous” slides by
Click Left
clicking on buttons in bottom right of
Mouse
Button
or
Slide
Pane.
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Slide
Pane
Four Panes of the PowerPoint Window
Task Pane
Displays lists of tools you can use
while creating your presentation.
- Files to open
- Templates
- Slide Layouts
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- Clip Art
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- etc.
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Task
Pane
Four Panes of the PowerPoint Window
Notes Pane
Add notes that can be used by a
speaker during a presentation.
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Notes
Pane
Get to know PowerPoint
Views
 Views are ways of looking
at and working on your
presentation.
 There are different views to
work in…
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– Normal View
– Slide Sorter View
– Slide Show View
 Move between views by
clicking on the 3 View
buttons in the lower left
part of the PowerPoint
window.
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Get to know PowerPoint
Views: Normal View. . . 3 views in 1
The Task Pane may also
appear over on the right.
 The text outline of your
presentation is in the left
pane.
 The current slide with all
your graphics and objects
is in the right pane.
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 Notes appear in the small
pane below the Slide
Pane.
Normal
View
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Outline
Pane
1
Slide
Pane
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Notes
Pane
Get to know PowerPoint
Views: Slide Sorter View
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 Click the Slide Sorter View
button to move to the Slide
Sorter View.
 This view shows small
thumbnail pictures of all the
slides in your presentation.
 Select one or more slides
and rearrange by dragging
and dropping to the
desired location.
Slide Sorter
View
Get to know PowerPoint
Views: Slide Show View
Slide Show
View
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 Slide Show View is being used right
now to view this presentation
 Use Slide Show View to preview and rehearse your
presentation and to show your presentation
electronically to an audience.
 Your presentation will run full screen with all
animations and transitions.
 Advance to the next slide with a mouse click, or
move forward and backward using the cursor keys.
Get to know PowerPoint
Summary
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 You can create electronic slide shows, web pages,
overheads, speaker notes and audience handouts
with PowerPoint.
 Your presentation is made up of multiple slides all in
a single file.
 Views provide different ways to view and work on
your presentation.
Create your first presentation
Contents
Using the AutoContent Wizard --- if
you’re not sure what to say or how to
organize your first presentation.
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Starting your presentation from
scratch --- if you know what you
want to say.
Create your first presentation
AutoContent Wizard
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 In the Task Pane on the
right, select AutoContent
Wizard when you run
PowerPoint for the first
time
 The AutoContent Wizard
creates a presentation with
a title slide and several
additional topic slides.
 It provides suggested
content and organization
for your presentation.
Select the
AutoContent
Wizard
Create your first presentation
AutoContent Wizard
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 Follow the step-by-step
instructions in the
Wizard.
 When you finish, the
AutoContent Wizard
creates a presentation
with a title slide and
several additional topic
slides.
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Market Summary
Market Past, Present & Future
Market Summary
Review changes in market
•Marketplayers,
Past, Present &
share, leadership,
Future
market shifts, costs,
• Review changes in market
pricing, competition
share, leadership, players,
shifts, costs, pricing,
Product Definition market
competition
Describe product/service
being marketed
Click to add notes
Create your first presentation
AutoContent Wizard
 Select the suggested
text and replace it with
your own words.
 Use the scroll bar to
advance to the next
slide.
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2
3
4
Market Summary
Market Past,
Present
& Future
Delta
College
Market
Summary
Review changes in market
share,
leadership,
players,
•Market
Past, Present
&
market
shifts, costs,
Future
• Review
changes in market
pricing,
competition
share, leadership, players,
Product Definition
market shifts, costs, pricing,
competition
Describe product/service
being marketed
Click to add notes
Create your first presentation
AutoContent summary
 Use the AutoContent Wizard to create a new
presentation if you don’t know how to get started.
 Replace the suggested text with your own words.
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Create your first presentation
Start from scratch
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 Choose Design
Template from the Task
Pane on the right to
pick the look for your
presentation.
 Click on different
designs to preview
them in the preview
window until you find
the one you would like.
Select Design
Template
Create your first presentation
Start from scratch
 Follow the on-screen
instructions to click and
type your text into the
placeholders on the slides
Title
Placeholder
Click to add title
• Click to add text
– Bullets appear automatically
– Tab to indent (we call it
demote)
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Bulleted
Text
Placeholder
 Select New Slide from the
Insert Menu.
View
Insert
Format
New Slide… Ctrl+M
Insert New
Slide
Create your first presentation
Start from scratch summary
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 Pick a look for your presentation
 Pick a Slide Layout that matches the information
you want to put on the new slide.
 Type your title and text into the placeholders on the
slides
 Add additional slides
Customize your first presentation
Contents
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Here’s what is discussed in this section:
 Choose a new look
 Add drawings and diagrams
 Add charts
 Add clip art
 Add your logo or make changes to
every slide
 Add pictures, tables, organization
charts, WordArt drawing objects, and
multimedia
Customize your first presentation
Choose a new look
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 Design Templates are
professionally designed
looks that you can apply to
your presentation at any
time.
 The content of your
presentation does not
change – only the design.
The same
presentation with 4
different Design
Templates applied
Customize your first presentation
Choose a new look
 A color scheme is a set of 8 coordinated colors for titles, text
and graphics.
– Each design template has several color schemes to choose from.
– Select a new color scheme for some or all of the slides in your
presentation.
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Mouse The same design
Button or template with
Press different color
Space Bar schemes applied.
to continue
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Customize your first presentation
Add a drawing or diagram
 Use PowerPoint AutoShapes to create diagrams
and drawings.
 Click on the shape and type. Text is automatically
attached to the shape.
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Just
click
and
type
Customize your first presentation
Add clip art
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 Click the Insert Clip Art button to access the clip art
collection.
 Select from hundreds of images.
 You can move and resize the clip art on your slide.
 There are hundreds of clip art pictures on the
Microsoft Office CD and on the Web.
Customize your first presentation
Add other graphics
 Add a lot of other objects to your slides
–
–
–
–
–
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Pictures
Organization charts
Tables
WordArt drawing objects
Multimedia
• Movies and sounds
• Narration
Customize your first presentation
Summary
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 Choose a new look for your presentation
 Add drawings and diagrams, charts and clip art to
your slides.
 Add your logo or make changes to every slide.
 Add pictures, organization charts, WordArt drawing
objects, tables and multimedia.
Present your first presentation
Contents
Here’s what is discussed in this section:
 On-screen slide show
 Color and black and white overheads
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 Handouts
 Speaker Notes
 Publish on the Web
Present your first presentation
Slide Show
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 Use the Slide Show View to preview and rehearse
your presentation and to show your presentation
electronically to an audience.
 “Use animation for bullets and graphics.
 Add transition effects between slides.
 Play sounds and movies.
Present your first presentation
Overheads and paper slides
 Print in color, grayscale, or pure black and white
 Black and white preview.
– Preview what your black and white overheads and paper
copies will look like using the Grayscale Preview.
Color
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Grayscale
Present your first presentation
Handouts
 Print handouts for your meeting attendees.
 You can choose how many slides you would like to
print per page.
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Present your first presentation
Notes
 Print your notes to refer to while you speak or to
provide additional detail about the slide content.
 Preview how your notes pages will print from the
View menu.
Image of
slide
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Notes
Present your first presentation
Publish on the Web
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 Save your presentation as HTML Web pages and
publish on the Web for others who missed your
presentation.
 Your colleagues can view the Web presentation
using their Web browser.
 Open the HTML files in PowerPoint to update or
change whenever you need to.
Present your first presentation
Summary
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 Use the Slide Show View to preview and rehearse
your presentation and to show your presentation
electronically to an audience.
 Print overheads in color or black and white
 Create and print handouts for your audience
 Use speaker notes to refer to while you speak
 Publish your presentation on the Web
Where to get more information
 Use the Office Assistant to get Help.
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 The Office Assistant provides
guidelines for great presentations and
professional presenting, including
advice from Dale Carnegie Training®.
 The Microsoft Office Update web site
has up-to-date information and free
downloadable extras. On the Help
menu, click Office on the Web.
THE END
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