Transcript SCHEV Utilization Study May 2006 Presentation

SCHEV Space Utilization Study:
The Data Collection Process
Chuck DeHart, Assistant Director
Institutional Research
James Madison University
May 2006
SCHEV Space Utilization Study
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What is SCHEV?
What is the SCHEV Space Utilization Study?
What are the critical elements of the study?
How to check the data?
Fall 2006 schedule for working with the data?
About SCHEV
• The State Council of Higher Education for Virginia
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Coordinate Higher Education
Program approval
Budget and policy recommendations
Collect lots of data to make decisions
Anything else they need to do.
About the utilization data and SCHEV study
• SCHEV studies classroom and class laboratory
utilization every other year (Fall term).
• Meeting minimum utilization standards is an important
“hurdle” in the process for approving new construction of
academic buildings.
• SCHEV is free to use the data however they need to
answer other policy questions.
• Institutional Research (IR) studies classroom utilization
every year in the fall.
• IR’s Space Utilization web site displays the study results
and data for checking.
SCHEV Space Utilization Study Data
PeopleSoft Student System
Class Meeting Pattern Data
SCHEV
SCHEV
Utilization Data
Facilities Inventory Data
Class and Facilities Data Joined to Measure
Utilization of Classrooms and Class Laboratories:
Results influence new construction of academic
buildings!
Data may be used for anything else SCHEV needs
to know.
SCHEV Space Utilization Data
• Class section data with meeting patterns from:
– Fall only
– On-campus (rooms in JMU’s SCHEV Facilities Inventory)
– Regular session and first block (no double counting)
• Focus on Classrooms and Class Laboratories
• Other facilities used for instruction are also
important to know, but we realize there are
limitations.
Critical Elements of Class Meeting Pattern Data
• For each Meeting Pattern record:
• Facility ID
– Is there a Facility ID in PeopleSoft SA?
– Are the rooms shown in the utilization analysis really classrooms
or class laboratories?
– Are there any classrooms or class laboratories missing in the
utilization analysis?
– Did a department relocation change how a room is used?
• Days of the Week
– Records with TBA’s cannot be included in the analysis.
• Start time and End time
– Invalid or missing values cannot be included in the analysis.
Are the data correct and complete?
• Situations that are hard to fit into the data
– Special topics classes where students are dispersed to different
faculty and meeting places.
– Class schedule is used to reserve room for extra help for a
specific class or weekend labs.
– Other?
• Records with incomplete data cannot be used in the
analysis.
– Focus on classrooms and class labs.
– Give your best estimate.
– Contact IR if you need help.
When is this going to happen?
• Plans for Fall 2006
– In early September, a preliminary first run on the data will be
made and results posted to the IR Utilization web page for
checking. The focus of this run will be to make sure that
classrooms and class labs are accurate in the facilities inventory.
It should also be used for updating critical meeting pattern
elements in PeopleSoft SA.
– In early October, a second run on the data will be made and
results will be posted to the utilization web site. The focus will be
to see that as much data is complete and accurate as possible.
This process should be complete by November 1.
– In early November, the final run will be made and data sent to
SCHEV. Results will be posted to the utilization web site.
• This schedule is based on past SCHEV reporting
schedules. IR will put out the word if it changes.
IR Web Resources
• Institutional Research Home Page: To find links.
http://www.jmu.edu/instresrch/index.shtml
• Facilities Inventory Search Page: To check the official
room use classifications or find square footage and
seating capacity.
http://web.jmu.edu/oir_admin/invent/inv_srch.asp
• Space Utilization Home Page: To check building,
classroom and class lab utilization measures and data.
http://web.jmu.edu/oir_admin/utiliz/util_home.asp
Thanks for your help with the Utilization Data
Contacts for Utilization Questions
Office of the Registrar
Jill Card: [email protected]
– PeopleSoft SA
Institutional Research
Chuck DeHart: [email protected]
– Especially for questions regarding the utilization data collection
process and the utilization web site.
Rosemary Brenner: [email protected]
– Especially for questions regarding room use classifications (e.g.
classroom, class lab, open lab, faculty office, etc.).