Transcript Slide 1

Welcome
Windows SharePoint Service 3.0
Craig Carpenter
MCSE, MCT
Director, Combined Knowledge
Agenda
• Overview of collaboration
• SharePoint deployment ideas
• Getting the users involved
• Quick wins
• Making the most from this free product
But, we’ll try to keep it as hands on as possible!
Collaboration
So what do we mean by collaboration?
And where does SharePoint fit in?
• Sharing ideas
• Sharing Information
• Working together
• Finding what we need, easily
Collaboration
So what do we mean by collaboration?
And where does SharePoint fit in?
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Sharing ideas
Sites and Workspaces
Sharing Information
Lists, Libraries, Views and Web Parts
Working together
Document Management, Approval, Workflow
Finding what we need, easily
Metadata, Content Types, Search
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management platform.
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management platform.
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management
platform
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management platform.
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Accessed via the browser
No client software required (apart from the browser!)
Accessible via mobile devices
Easier user adoption
Easier to provide access (no weird ports)
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management platform.
• Can be used as front end to LOB databases
• Connects multiple islands of information together
– Local documents
– File Shares
– Spreadsheets
– Personal databases
• Data is searchable, searchable = findable
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management platform.
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Users share information and work together in sites
Use lists to store data
Use document libraries to store documents
Users can create these lists, libraries and sites
themselves. No IT involvement is needed!
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management platform.
Document libraries provide:
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Check out, check in
Versioning
Content Types
Approval
Workflow
So, what is SharePoint?
• A web based, data source connecting, collaboration
and document management platform.
• Platforms provide bases to build from and SharePoint
is no different
• It may not do everything you need right out the box
• But it can be made to do it
Demo
• Lets look at some of the SharePoint functionality.
Deployment Options
For quick and cheap there’s the basic install
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Uses SQL Express
No or minimal configuration required
Single server for everything
Limited performance and scaling
Use for test, development or “play” environments
Do not use for production
Be careful test/trial does not become production!
Deployment Options
For longevity do a full install
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Uses full version of SQL so needs a license
Can require more hardware
Requires configuration beyond install
Scalable for performance
Use for production environment
Use for test and development environments too
Requires planning for best ROI
Deployment Stages
Planning
End User
Requirements
Business Needs
Vision
Business Logic
Implementation
Current IT
Infrastructure
Deployment Timescales
Business &
Project
Managers
File Plan
Logic
Workflow
Designs
Systems
Integration
Go Live
IT Pro’s
Hardware
Test Servers /
Pilot
Deployment
Go Live
Developers
Custom Code
Templates
Branding
Go Live
Users &
Power Users
Collaboration
needs
Structure
Design
Pilot Testing
Go Live
6 – 18 months to Go Live date – can be longer.
( Depending on complexity of required solution )
Deployment - Do’s and Don’ts
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Do get everyone involved
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No single business unit can design SharePoint
Do get users Trained in their relevant skills area to help the design process
Do establish a realistic timeframe
Do think of quick wins
Do plan for testing and re-design
Do plan on adding functionality over time.
Don’t try to make it too complex from day 1
Don’t copy your existing file structure
Don’t let SharePoint become a dumping ground
Don’t give users multiple places to do the same thing
Don’t waste in house development time when a cheaper 3rd party product
can do the job.
Don’t forget the Backup and Restore
Don’t forget the users – this is how you get your large ROI
Getting Users Involved
• Use SharePoint for Social as well as business
• Consider user training
• Classroom based
• Computer based
• Self help
• Enable Mentors / team champions
• Most of all, empower your users
Demo
• Combined Knowledge’s End User Adoption Solution.
Quick Wins
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Encourages the use of SharePoint
Increases ROI
No boundaries – plan for everyone
Does not have to be 100% work focused
• Social sites / sports club organisers
• Encourages people to do more in SharePoint
• The best quick wins are simple, no development or
custom code
Quick Win Examples
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Content Types
Metadata and Views
Online forms (requires InfoPath)
Incoming email
Workflow
Search
Let users manage their information
Demo
• Some quick win examples.
Making the Most of SharePoint
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Search Server 2008 Express
SharePoint Designer 2007
Fantastic Forty
MOSS
How much?
• Everything you’ve seen today is out of the box
• No developers were used or custom code hurt in the
making if this presentation
• Software prices
• Server 2003
£483.51 (Ebuyer.com)
How much?
• Everything you’ve seen today is out of the box
• No developers were used or custom code hurt in the
making if this presentation
• Software prices
• Server 2003
• SQL 2005 Express
£483.51
£0.00
How much?
• Everything you’ve seen today is out of the box
• No developers were used or custom code hurt in the
making if this presentation
• Software prices
• Server 2003
• SQL 2005 Express
• WSS 3.0
£483.51
£0.00
£0.00
How much?
• Everything you’ve seen today is out of the box
• No developers were used or custom code hurt in the
making of this presentation
• Software prices
•
•
•
•
Server 2003
SQL 2005 Express
WSS 3.0
Search Server 2008 Express
£483.51
£0.00
£0.00
£0.00
How much?
• Everything you’ve seen today is out of the box
• No developers were used or custom code hurt in the
making of this presentation
• Software prices
•
•
•
•
•
Server 2003
SQL 2005 Express
WSS 3.0
Search Server 2008 Express
SharePoint Designer 2007
£483.51
£0.00
£0.00
£0.00
£0.00
How much?
So, what have you got to loose?
£0.00
Thank you
Q&A
[email protected]
[email protected]