Transcript Payroll Personnel System WEB PAN

Payroll Personnel System
WEB PAN
University of California, San Diego
November 2003
PPS WEB PAN Overview




UCOP Application
PAN Enhancement Work Group
“Ideal” Model for PAN (All Campuses)
Limited UCSD Customization
PPS PAN Enhancements


Userid/Email PAN Routing
Assign Primary PAN Reviewer Indicator
Enter Primary
Reviewer Indicator
Code “P”
(Mandatory Only)
Add Additional
PAN Recipient
Userid or Email
PPS PAN Enhancements



Assign Urgent PAN Priority Indicator
Default “R” (blank), Regular Priority
Code “U”, Urgent Priority
For Urgent Priority
Enter Code “U”
PPS PAN Presentation




No Changes to PAN Inbox (INBX)
PAN Format and Detail
Text Based Descriptions
Color Highlighting Eliminated
Web PAN Overview




Presentation of Notifications
(organization of changed data)
Workflow (adding comments, routing,
sorting and retrieval of notifications)
Event/Change Definition (simplicity in
determining significant changes)
Provide a Bulk Notification or PAN
Reporting Facility
PAN Enhancement Group




Simplify use and audit of review process
Make the notifications easier to read
Improve (inbox) detail about each PAN
Information about when a notification
has been reviewed easier to audit
Using Web PAN



EmployeeLink
https://webpps.ucsd.edu
Logon using ACT Single Sign-ON
(userid and password)
ACT Single Sign-On is not persistent with the WEB
PAN application, even though you will use your
single sign-on userid (not email) and password to
logon.
When finished you should always logout of the
WEB PAN application completely.
OR
https://webpps.ucsd.edu
Click Here for
WEB PAN
Logon With ACT
Single Sign-On
Userid & Password
Web PAN Main Menu



Employee Database (EDB) Inquiry
Post Authorization Notification Functions
Logout
PAN Inbox





Deleting PANs
Priority Status (Regular or Urgent)
Review Type (Primary Reviewer)
Action Type Description
Comments (display)
( ! ) Urgent Priority and
( P ) Primary Reviewer
Indicators
Notification Detail





Comments
General Information
Appointments and Distributions
Reviewers and Status
Additional Comments and Fowarding
Additional Comments



Reviewer Added Comments
Workflow
Employee History
Reviewers may add
comments to the
Notification here
Directory

Name
Userid
Department

Email Reviewer Indicator


Email Reviewer
Indicator
Routing Option Selection




Inbox Only
Email Routing (default)
Mandatory Reviewer Email Notification
Non-Mandatory Email PAN
Choose Inbox Only
or Email Routing
Notification Selection






Date and Time
Employee Department
Action Type or Code(s)
Employee ID
Preparer ID
Reviewer ID
Selection Search
Criteria
Click to
see codes
Choose from
directory option
Audit Review

Central Offices
PAN Guidelines Review
Mandatory reviewers should not be subordinate to
the PPS preparer. Preparers cannot be mandatory
reviewers for their own work.
Mandatory reviewers must review their PANs in a
timely manner, generally within 2 business days.
Departments will determine reviewer time
requirements, per audit policy.
Logout


System Timeout
Employee Privacy
EmployeeLink



Employee History
Web PAN Additional Comments
Comments Location
Web PAN Additional
Comments Indicator
Questions & Wrap-Up





PAN Retention
WEB Inquiry
Email to Userid Conversion
What happened to my email PANs?
Departmental Security Administrator
(DSA)
Thank You :)
Contact Payroll or Scott Drummond
at 858-534-3242 for additional
questions or assistance.