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Using Free Tools to Manage Sustainability Projects Dan Bellrichard – Luther Sustainability Coordinator Introduction Google has many free, user-friendly tools that can easily be used to turn your sustainability department into a well-oiled, student-driven machine. This poster explores lesser-known features of these tools used by Luther College’s sustainability department to make it easy for student workers to implement and maintain projects on campus. Google Sites Google Docs Google Sites is an easy way for anyone with basic computer knowledge to make web sites that can be used for internal project management or as a typical web site. If you can work with a Word document and brose the web, you can create a functional Google site in just minutes. If you’d like to get fancy, watch some video tutorials or simply mess around for a while. You can either save original files to your Google Docs (Word, PowerPoint, Excel, JPEGs, etc.) or create files using Google’s document, presentation, spreadsheet, form, or drawing programs. Easily edit your site within any web browser You only need a Google account to get started using all of Google’s free tools. Below are the tools we use most frequently. Decide who has access to view and/or edit the site Google Docs - www.google.com/docs Google Sites - www.google.com/sites Google Maps - www.google.com/maps Google Maps Online Maps aren’t just for directions anymore. In a matter of minutes, you can use Google Maps to highlight sustainability initiatives on campus, identify outdoor activities, create visual aids for a project, etc. Add lines, shapes, and placemarkers to any location on a map to make it unique Insert tables to create “to-do lists” for assigning work and tracking progress Google Docs is a fantastic tool for storing documents in the “cloud”, sharing documents with multiple people, creating online forms, and publishing documents to the web. Make online forms for gathering feedback after work shifts • Documents can be edited by multiple people at the same time • Documents can be accessed from any computer with internet access • It is very easy to remove or give access as student workers change Decide who you want to have access to your documents Decide how much access each individual has Include online calendars in the site Set notification rules for documents to receive e-mails when changes are made Insert form responses with action taken to show concerns and suggestions are heard Have photos, links, and other information displayed when placemarkers are clicked on RESEARCH POSTER PRESENTATION DESIGN © 2011 www.PosterPresentations.co m