Transcript CDL Training - the PA State System of Higher Education

P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
Commercial Drivers’ License (CDL)
Training/Information
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
CDL Drug and Alcohol Testing
• Required for employees whose jobs or
positions require them to possess a CDL and
preform safety-sensitive duties
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
HR Director Responsibility
Procedures for
Requirements
CDL References
• Positive Results
• Self-Disclosure
• Ensure integrity
• Annual review
of vehicle
records in
conjunction
with self-report
of violations
• Job descriptions
• Vacancy
announcements
• Literature
• Orientation
information
Other
• Assign CDL
Coordinator
• Background
Checks
• Strict
Confidentiality
(See Management Directive 505.34 for detailed listing of responsibilities)
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
CDL Coordinator Responsibility
Ensure Employees:
Ensure Supervisors:
- Receive CDL material and sign
documentation
- Federally required CDL training
- Complete annual recertification
of violations
- Notify selection of their
employee
- Testing Results
- Ensure testing has been completed
- Review CDL covered employees report
- Ensure managers are aware of CDL policies and procedures
-SEAP Coordination with self-disclosure and positive test results
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
CDL Supervisor Responsibility
Obtain negative test results before permitting CDL duties
Attend CDL supervisory training, as needed
Notify Employees of their selection for testing
without advance notice
Reasonable suspicion or post-accident testing
Escorting arrangements, when needed
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
Agency Head (Central Office)
Ensures all aspects of CDL • HR Directors
program are adhered to • Supervisors
Submits reimbursement to • Testing
the OA
• Training
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
Types of testing
Pre-Employment
Random
Post-Accident
Reasonable Suspicion
Return-to-duty
Follow-up
• New Hires, Promotion
• Out of pool for 30+ days
• Vendor controlled process; computerized selection
• Must be sent within 72 hours
• Fatality or Employee citied for moving violation
• Alcohol test within 8 hours; Drug test within 32 hours
• Use visual observation checklist and questions
• Transport employee to and from test
• Prior to returning after positive test or self-disclosure
• Tested for drug and alcohol
• Done after positive test passes return-to-duty
• At least 6 tests in first 12 months
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
Key Points of CDL management directive
• All employees covered by the CDL regulations will
receive educational material which explains the
requirements, policies, and procedures of the
drug and alcohol testing program & sign a
certificate indicating such.
• All CDL-covered employees are required to ask
their physician if their prescription medications
could adversely affect their ability to safely
operate a CMV.
• Testing is to be conducted on duty time and
employees will be in compensable status
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
Key Points of CDL management directive
• Agencies must annually obtain motor vehicle records of each
driver it employs and a certification from each employees
listing any motor vehicle violations, except parking violations
OR certify no such violation occurred
• Employees are not permitted to operate a CMV unless the
position description includes those duties
• Conditional offer of employment, pending negative results
and ensure no work is preformed before results are received
• Absence for 30 calendar days (including summer break) must
be re-tested for pre-employment
• If employee refuses to be tested, this is equivalent to a
positive test
P E N N S Y L V A N I A
S T A T E
S Y S T E M
O F
H I G H E R
E D U C A T I O N
Questions?
Amber Heintzelman, PASSHE-wide CDL
Coordinator
[email protected] /717-720-4194
• Donna Hoskins-Helm, OA
[email protected] ; 717-787-8575
• Jessica Byerly, OA
[email protected] ; 717-787-8575