Transcript Roles and Responsibilities

CDBG Roles and
Responsibilities
For Local Officials
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UGLG Roles and Responsibilities
24 CFR 570.486
• Management and Oversight
– UGLG, through elected officials, is legally,
financially, contractually and programmatically
responsible for CDBG project
– UGLG is responsible to the State and the
Federal government even if they have a
contract administrator or a sub-recipient
relationship
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UGLG Roles and Responsibilities
• Citations
 References to applicable regulations and statutes
which govern the implementation of CDBG
projects
 Section 106(d)(6) of HCDA; 24 CFR 58
• Local elected official/clerk/town manager,
the UGLG legal counsel and grant
administrator - which of these has the
responsibility for compliance and
implementation of each requirement
referenced in the citation?
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UGLG Roles and Responsibilities
• Day to Day Administrative Management
– UGLG should designate a grant administrator
to represent their needs and interests on a day
to day basis
– Grant Administrator should implement terms
of the Grant Agreement, coordinate and direct
all grant activities including overseeing
contracts with third parties involved in the
CDBG project
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UGLG Roles and Responsibilities
• Day to Day Administrative Management
– Grant Administrator should report on a regular
basis to the UGLG about project progress,
monitor project budget and promptly alert proper
authorities when problems arise
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UGLG Roles and Responsibilities
• Financial Management
– Proper accounting of funds
– Accurate identification of project costs and cash
balances
– Proper internal controls
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UGLG Roles and Responsibilities
• Compliance
– CDBG Program subject to a number of federal
laws, directives and regulations
– Certain compliance elements require personnel
designations
 Environmental Review Officer
 Labor Standards Officer
 Contract Compliance Officer
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UGLG Roles and Responsibilities
• Project Files
– Establish a system for CDBG files to ensure that
they are complete, accurate and open for public
review and inspection where applicable
– Maintain files for period of time after closeout as
required by applicable laws and regulations
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UGLG Roles and Responsibilities
• Statement of Assurances and Certifications
– Read and understand these documents and what
must be done to implement them
– Examples include Affirmatively Further Fair
Housing, Drug free workplace, etc.
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UGLG Roles and Responsibilities
•
Grant Agreement
 Contractually binding
 Document cannot be changed without State
approval
 UGLG promise of what it intends to deliver
•
Sub-recipient Agreements
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