Transcript SMART Document Processing and Records Management Solutions

Document Solutions
Document Solutions
SMARTi
Document Processing Solutions
Confidential Property of FileMark Corporation
May 2010
FileMark Company Overview
Document Solutions
• Profile – software developer, direct professional services provider,
founded in 1989, based in Millbury MA
• Technology Focus – transactional document processing, report
transformation and archiving, document submission, records and
metadata management
• Industry Solutions – Financial Services, Insurance, Distribution,
Manufacturing, Healthcare, Higher Education, Local Government
• Channel Partners – ISV OEMs, Manufacturer’s Reps.
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SMARTi
Document Solutions
 Document Imaging – batch scan & index, barcode/OCR/OMR,
workflow, application integration, Web-based search and retrieval
 COLD/ERM – computer output report archiving, transformation,
distribution, notification and mining
 Document Submission – unattended document submission
via fax, eMail attachments, MFP scanners or MS Office, ad hoc
eMail archiving
Software sales or SaaS
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Business Applications
Document Solutions
Insurance
Financial Services
New application processing
Customer renewal processing
Claims processing
Customer inquiry and service management
Forms management archive
Regulatory compliance
Client files management
Mortgage processing management
Wealth management
Credit union membership
eStatement presentment
Regulatory compliance – SEC, NASD, SOX,
GLB, eDiscovery
Government
Agenda management, minutes, and records
Police and arrest records
Court records management
Employee records
Property records
Pension management
Legislative management
Education
Healthcare
Manufacturing & Distribution
Medical records management
Financial and billing management
Report archiving and distribution
Forms archive - HCFA, UB92, EOB, etc.
HIPAA compliance
Accounts payable
Accounts receivable
Bills of lading and proof of delivery
Shipping manifests
Pick lists
Reports
Inventory documentation
Report archiving and distribution
Regulatory compliance - eDiscovery
Legal
Case management
Practice management
Client record storage
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Student and alumni records
Course schedule records
Admission file management
Financial aid records
Transcript archive
Employee records
SMARTi Capture
Document Solutions
Report Capture
Image Capture
ECM Repository
Document
Submission
Browsers
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SMARTi Capture
Document Solutions
ASCII
Import
EBCDIC
Burst
PDF
Extract Indexes
PCL
Map Fonts
AFP
Overlay Forms
Metacode
Transform Data
Postscript
Convert
Host
Output
Notify / Distribute
Report Capture
ECM Repository
Export
Process
Browsers
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SMARTi Capture
Document Solutions
TIFF
Scan / Import
JPEG
Index
PDF
Key from Image
OCR
Scanner
Barcode
MS Office
Outlook
eMail
PDF
eFiles
Zip
Image Capture
ECM Repository
OMR
Field Auto-Fill
Convert
Export
Process
Tiff
Jpeg
Output
Browsers
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SMARTi Capture
Document Solutions
TIFF
Fax
CCITT G3
CCITT G4
Receive eMail
TIFF
MFP
JPEG
PDF
Map Fields
OCR
Barcode
OMR
eMail
eMail
Attachments
ECM Repository
Extract Indexes
Document
Submission
Index Auto-fill
Convert
Export
Word
Excel
Notify / Respond
Process
PowerPoint
Source
Access
Outlook
Output
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Browsers
Paper Document Capture
Document Solutions
Network File Server
USB
Distributed
Scan
SimpleSend
Images
Images + Indexes
via eMail
Imaging Client
USB
SMARTi
Repository
SimpleIndex
SQL
Batch Scan
- Manual Fill
- Assisted Fill
- Zone OCR
- Dynamic OCR
- ADEPT- Rules-based OCR
- Barcode
- OMR
Real-time
Index Auto-Fill
Business
Applications
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SimpleIndex
Document Solutions
Zone OCR
Dynamic OCR
ADEPT – Automatic Data Extraction for
Processing Transactions
 Automatic location of index information
 Dictionary lookups
 Pattern matching
Barcode Recognition
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Document Solutions
Account #
Date
Amount
Name
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SimpleIndex Features
Document Solutions
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TWAIN or ISIS USB scanner support
Simplex, duplex, magazine scan
SimpleQC – thumbnails, re-order, split/combine pages, de-speckle, de-skew, autorotate, rescan, redaction
Zone OCR – fixed templates, pattern searching and dictionary matching within
oversized zones, post recognition data validation
ADEPT (Automatic Data Extraction for Processing Transactions) – automatic full
page or zone OCR with pattern searching and dictionary matching
Dynamic OCR – manual location and roping of index data from image
Auto-indexing – barcode recognition, OMR, real time index auto-fill from external
SQL database, pick lists, default values, auto-incrementing values, auto-date,
auto-complete
Document separators – bar-codes, coversheets, tick marks on all 1st pages
SimpleCoversheet – create/print barcodes for automatic processing
Import and index
of Office
documents,
eMails and
PDFs
SimpleSend
– for batches
management
of distributed
scanning
operations
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Required documents audit
Bates stamping – software imprinting, page numbering
Full-page OCR to MS Word format – for text editing, interactive correction option
Media Wizard – create searchable CDs or DVDs for physical distribution.
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Remote Document Capture
Document Solutions
Office Applications
Batch
Import
Save As
SimpleIndex
Drop Box
Drag / Drop
SMARTi
Repository
(Shared Directory)
- Manual Fill
- Assisted Fill
- Zone OCR
- Point & Shoot OCR
- Rules-based OCR
- Barcode
- OMR
- Auto-Fill
eMail
Distributed Scanners
Send or Forward directly to SMARTi
[email protected]
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Document Submission Methods
Document Solutions
[email protected]
Fax
Coversheet
To: [email protected]
From:
Subject: index1; index2; index3
Date / Time:
CC or Fwd eMail
Attachment: file name
Attachments
SMARTi
Repository
eMail
Subject: index1; index2; index3
eMail
Subject: index1; index2; index3
MFP Scanner
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Direct Send
DSA Application Examples
Document Solutions
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Vendor Invoice Processing
Customer Order Processing
PoD Processing
Proposal/RFP Responses
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Field Employee Reporting
Selective Email Archiving
Save (send) from MS Office
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Loan Origination
Student Aid Qualification
Legal Discovery
Estate Planning
Tax Preparation
Signature Cards
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Computer Output Archiving
Document Solutions
Host
Print
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Print to File 
SMARTi
Repository
Reports, Invoices,
Statements
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Report Bursting
Index Extraction
Full Text Indexing
Format Conversion
Multi-level Security
Auto-Distribution
eMail Notifications
Data Mining
Barcode Insertion
Job Reprinting
SMARTi COLD Overview
Document Solutions
• COLD – Computer Output to Low-cost Disk
• High-volume, automated computer output capture and archiving
• Eliminates printing and manual distribution of internal reports
• Saves the cost of printing, paper, ink, microfilm, copies, multi-part
forms and postage – ROI in less that one year
• Instant access to exact replicas of printed reports, statements and
invoices from anywhere via the web
• Reports from reports – exports selected report data to spreadsheets or
databases for sorting, reformatting, charting or data mining.
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SMARTi COLD Features
Document Solutions
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Standard SMARTi print formats – ASCII or EBCDIC (with optional form overlays)
Advanced SMARTi print formats – PCL, PDF
Adept Suite print formats – AFP, Metacode/DJDE, PS
Auto-convert to searchable PDF – browse, query, search, view, print, e-mail
Event scheduler – unattended data capture
Affix barcodes prior to printing – for subsequent scanning with auto-indexing
ASCII report compression – 10 to 1
Report distribution – via workflow, eMail attachment or link to website
Query and purge old reports or begin cutoff retention period
Graphical report definer
Original print stream archiving for on-demand job reprinting
Optional static from designer
Optional SMART output transformation – dynamic data reformatting
Optional intelligent print spooler option for legacy systems
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SMARTi COLD Add-on for ECM
Document Solutions
Host
Print
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Print to File 
ASCII
EBCDIC
PDF
PCL
AFP
Metacode
DJDE
PostScript
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SMARTi
COLD
Server
Import 
Import from Watched Folder
Burst Reports (optional)
Add Form Overlays (optional)
Convert to Searchable PDF
Extract Database Indexes
Export to Destination Directory
Notify via eMail with URL Link
(optional)
 Web-based Administration
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ECM
System
PDF Report Indexer
Document Solutions
 Scheduled Retrieval of PDF Files
 Extract Metadata for DB Queries
 Index for Content Search
 Apply Multi-level Security
 Notify via eMail with URL Link
Print to File
as PDF
SMARTi
COLD
Server
File Server
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Browser
Report Transformation
Document Solutions
Transforms outbound customer documents
into persuasive marketing tools !!
Report Transformation
Dynamic Job
Print to File
Processor
 Dynamically change data format
 Add conditional data, graphics,
fonts, barcodes, objects, images
 Extract database indexes
 Convert to searchable PDF
 Notify via eMail with URL link
SMARTi
COLD
Server
Browser
Confidential Property of FileMark Corporation
SMARTi Report Transformation
Document Solutions
Automatically transform, enhance and distribute computer output
• Eliminates the need for bulk printing of reports
• Dramatically improves the appearance and readability of simple text reports
• Create electronic forms to replace pre-printed paper forms
• Use built-in forms designer or create forms with MS Word (RTF)
• Burst or Split reports into multiple documents
• Reformat legacy application data to Web-accessible PDFs
• Divert proprietary print jobs to any Windows printer - PCL, PS, GDI, Digital Copiers
• High volume automated eMailing of reports with URL doc links to a secure Website
• 128 bit encryption enables option to send PDF documents securely by eMail
• Automatic faxing of reports
• Redaction of sensitive report data
• Pre-processor for SMARTi COLD indexing and archiving
• Fully unattended run-time operation
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Legacy Print
Document Solutions
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Document Solutions
Transformed Report
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Legacy Print
Document Solutions
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Document Solutions
Transformed Report
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SMARTi Report Transformation
Document Solutions
• Transform bills and statements into persuasive
marketing tools – make ugly printing look pretty
• GUI based design environment – drag and
drop to move print data elements
• Eliminate the need for pre-printed forms
• Unattended run-time operation
• Native print format can be ASCII, EBCDIC, PCL,
PDF, AFP, Metacode, DJDE or Postscript
• Automatic polling of watched directories
• Automatically burst reports
• Add new objects, images, text boxes or
watermarks
• Convert to searchable PDF format
• Dynamically link images into forms
• Print legacy print data to standard PCL or
Postscript Windows printers
• Select from any True-Type font and size
• Change line spacing and page sizes
• Add user defined green bar or rainbow striping
• Dynamically merge text and forms
• Dynamic switching of multiple form overlays
• Conditional data reformatting
• Page/line numbering
• Vary opacity of elements and backgrounds
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• Automatically distribute reports by eMail
with URL doc links to a secure website
• Insert barcodes based on values within
forms
• Create MICR checks by printing on blank
check stock
• Optional 128-bit Acrobat-compatible
encryption
Remote Print Manager
Document Solutions
SMARTi
COLD
Server
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SMARTi Workflow
Document Solutions
• Built-in document/work routing – simple to set up, simple to use
• Many applications – transaction processing, approvals, collaboration,
report distribution, eForms processing
• Document-centric – work items are SMARTi documents with case notes
(images, COLD reports, office docs, eMail, etc.).
• Secure work item routing – pre-defined users, roles, groups, states
• Optional notifications via eMail – reminders, timed escalation
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Workflow
View
Administration
Windows
Help
Document Solutions
Case Notes
Accounting
Shipping / Receiving
Supervisor
√ Accounts Payable
Complete
Pend
Cancel
NA
Case Notes
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Application Integration
Document Solutions
• Easy desktop application integration – makes the SMARTi Repository an
extension to any data-centric line-of-business application
• Automates document search – no re-keying of data
• Shows documents side-by-side with line-of-business applications
• User-defined document retrieval hot keys
• Simple, quick and safe – screen scraping, no code modifications required
to line-of-business applications
• Support for client/server, browser or terminal emulator applications
• Screen OCR technology links to SMARTi URL APIs.
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Data Integration – Term. Emulator App.
Document Solutions
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Data Integration – Client/Server App.
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Document Solutions
Data Integration - Browser App.
Document Solutions
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Integration Toolkit
Document Solutions
SMARTi URI
REST API
Representational State Transfer
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SMARTi Records Management
Document Solutions
 Support for user-defined file plans
 Unlimited record classifications
 Automatic declaration of fixed content classes
 Rules-based record retention, migration and disposition schedules
for each class, litigation holds
 Recycle bin
 Disposition audit logs and activity reports
 Support for optional WORM storage
 Flexible user/group document access control
and functional permissions.
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Record Classification
Document Solutions
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Disposition Stages
Document Solutions
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Audit Trails
Document Solutions
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eWORM NAS Archive
Document Solutions
• Network attached eWORM storage appliance (NAS)
• Configurable policies for compliance, strict file retention and
disposition enforcement
• Secure encryption prevents any modifications, secure erasure
supports transparent file shredding
• Integrates with MS Active Directory for single sign-on
• Best price/performance
• Works with all applications, networks and databases
• Enables automatic Disaster Recovery, can automatically create
copies on removable optical media
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Enterprise Security
Document Solutions
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User Authentication
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Log-on, password,128bit SSL encryption (web client)
LDAP option, authenticates against MS Active Directory for single sign-on
Support for authentication cookies (auto-log-on)
Support for CAS (Central Authentication Service)
Log-on/password bypass (special URL API call from integrated application)
Automatic log-off after user-defined period of inactivity
Document security
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User and group metaphor
Allow or restrict document access by specific applications, drawers, folders,
documents, pages or record classes
• Allow or restrict document access by database query value and operator (like,
not like, is, is not, begins with, ends with, between, =, ≠, >, <, >=, <=)
Functional security – grant or restrict access rights to specific functions by users
or groups (70+ functions)
File storage – network file system or BLObs in database tables
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FileMark Services
Document Solutions
• SaaS – Software as a Service, on-site hosting, local document storage
• AaaS – Administration as a Service
• On-site installation and configuration
• COLD form overlay design, web conversions
• LoB application integration
• Annual maintenance subscription – technical support, periodic
product updates
• Data migrations – OS, DB, legacy systems
• Training – user, admin, on-site or on-line.
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Private SaaS Program
Document Solutions
• SMARTi Software as a Service (SaaS)
• IT control – implemented on your server, on your premises
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Easy Budgeting – trade cap-ex for op-ex
• Efficient – local image scanning, unattended COLD capture and automatic
document submission archive
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Lowest monthly cost – minimal capital expenditure
Lower risk – cancel at any time, buyout at any time
More secure – deployment behind corporate firewall
No legal issues – documents do not leave premises
Easy local system integration and customization
On-line support, admin. and software update services from FileMark
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Why FileMark COLD?
Document Solutions
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Core expertise in COLD – 21 years, many installs
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Available as COLD add-on for ISVs – and priced as an add-on
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Compatibility – ASCII, EBCDIC, PCL, PDF, AFP, Metacode, DJ/DE, PS
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Vector form overlays – not images
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Best PCL fidelity – fonts, attributes, colors, graphics, barcodes, languages
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Web-based GUI administration – no programming, no scripting, no client software
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Scalability – multi-threaded, RDBMS, J2EE, fast PDF conversion
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Flexible output formats, RESTful URI API
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Optional notification and distribution – eMail links
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Optional dynamic data transformation – makes ugly printing pretty
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Optional intelligent print spooler – no software on host, no host reconfiguration
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Optional native print stream archiving – reprint at any time
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Optional web-based search, retrieve, view, eMail, print, mine
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Optional related functionality – DSA, image OCR
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Flexible business models – OEM, Mfr Rep, SAAS
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SMARTi Web
Document Solutions
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Log-in, password, 128-bit SSL encryption
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Browse, Simple Query, Smart Query, Advanced Query, Full Text Search
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Search – Boolean, relational operators, wildcards, partial keywords, date/day
ranges, file -extensions, includes/excludes, delimited search, hit list sub-search, save
query, auto-run
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Full Text Search – COLD, OCR’d images, MS Word, email, PDF and text
documents
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Image OCR option – for full text search of images
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View multiple documents of any type as a single PDF or side-by-side
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Workflow, searchable case notes and annotations
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My Cart – Checkout; Export selected data to Excel; PDF batch print, save or email
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New user auto-registration, change user password
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System Administration tools
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Automatic session termination, support for authentication cookies
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Login Screen
Applications
Drawers
Folders
Documents and Pages
Open All – View Greenbar COLD Reports as PDF
Open – View COLD Reports with Form Overlays as PDF
Open - View Images as PDF
Open Selection
Simple Query – Select Field
Simple Query – Select Operand
Simple Query – Enter Value, Click Query, See Results
Simple Query – Sub-Search Documents in Hit List
Simple Query – Results of Hit List Sub-Search
Page Note
Smart Query
Simple Query – Results
Search
Search - Results
Add to My Cart
My Cart
My Cart – Checkout to Excel
My Cart – Checkout to PDF
My Cart – Export Content to Excel
My Cart – Export Content to PDF
Send Documents as eMail Attachment
Change Your Password
Administration Functions
Document Solutions
Document Solutions
Transforming Business Documents into
Organized Information Assets
www.filemark.com
508-865-4844
Confidential Property of FileMark Corporation