Transcript Week 6 Seminar MR-105 March 10

WEEK 6 SEMINAR
MR 105: KEYBOARDING FUNDAMENTALS
Nakisha Floyd, Instructor
SEMINAR AGENDA
Week Five Grading
 Business Letters


Basic Parts
Reference Initials
 Insert Date
 Proofreading Marks


Memos
Basic Parts
 Attachment Notation

Language Arts – Capitalization
 Editing
 Week 6 Assignments
 Questions?

WEEK FIVE GRADING

Looking good so far
I am always delighted
to see how well the
class is doing at raising
wpm, and lowering
errors.
 Practice is paying off!
 Don’t forget to do MAP,
it can really help you
work on getting your
errors under control.
Check your progress! 

BASIC PARTS OF A LETTER
9 Basic Parts








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Letterhead – could be
logo with information,
or just text
Date Line
Inside Address
Salutation
Body
Complimentary Closing
Signature
Writer’s Identification
Reference Initials
Word Manual

Let’s look at example
R3A, in the Word
Manual.
BLOCK STYLE BUSINESS LETTER

Most efficient style of
business letter to use,
because:


All text begins on the
left margin, so no
changes to the default
style is needed.
Only press enter at
the end of each
paragraph, let Word
automatically wrap
the text in the
paragraph.
ACME Transcription
100 Main, Oklahoma City, OK
April 27, 2009
Ms. Tanya Scott
Instructor
Kaplan University
100 Kaplan Drive
Chicago, IL 13344
Dear Ms. Scott
Thank you for recent question submitted to
Transcription Today. A representative with our
organization will be in contact shortly.
Sincerely,
Joe Thompson
lkf
PROOFREADING MARKS IN
CORRESPONDENCE 26-5

In Correspondence 265, you will create a
business letter in
GDP, from text that
appears to be
handwritten, and
includes proofreading
marks.
In the Word manual,
on page R-14, there is
a list of proofreader
marks.
 You will also find a
list on page 120 in
your textbook.
 Question: What does
the proofreading mark
│ correspond to?


See Correspondence
26-5.
PROOFREADING MARKS IN
CORRESPONDENCE 26-5

Question: What does
the proofreading mark
│ correspond to?


End of a sentence.
Does anyone have a
question about a
proofreading mark in
Correspondence 26-5?
May 25, 20-- │Ms. Laura Green│ Account
Executive│TurboNet Express│Two
Pine Avenue │Long Beach, CA
90802│Dear Ms. Green:
¶ Thank you so much for hosting the
educational seminar last Tuesday that
focused on the topic of high-speed
Internet connections. Our company
and our employees are now well
prepared to make a decision about the
best type of Internet connection for
their particular needs.
¶ Because this seminar was so
successful, I have been authorized to
contract with The Internet Connection
for a continuing series of seminars on
any topics related to emerging new
technologies and trends as they apply
to the needs of our company and our
employees.
REFERENCE INITIALS
When creating a
business letter, you
will need to enter your
initials in the
Reference Initials line.
 It’s important as you
are creating these
documents in GDP,
that you enter your
initials.

ACME Transcription
100 Main, Oklahoma City, OK
April 27, 2009
Mrs. Lisa Friesen
Instructor
Kaplan University
100 Kaplan Drive
Chicago, IL 13344
Dear Mrs. Friesen
Thank you for recent question submitted to
Transcription Today. A representative with our
organization will be in contact shortly.
Sincerely,
Joe Thompson
ts
INSERTING A DATE

Question: Name at least one way you can insert
a date in Word, without having to type it in?
INSERTING A DATE
Answer: You can
begin typing the
current date, and the
auto complete
function will display
the date on the screen,
click Enter to insert it.
 Type ALT+SHIFT+D
to automatically enter
the date in
MM/DD/YY format.

ALT + SHIFT + D
TYPING A BUSINESS LETTER IN GDP


Remember when typing
a business letter in
GDP, always follow the
instructions found in
your textbook.
While the Word Manual
is very helpful in
looking at examples of
business documents, if
there is a difference
between the manual
and the instructions in
your textbook, always
defer to the textbook.
MEMOS

Basic Parts of a memo:
 Headings
 To
 From
 Date
 Subject
 Introduction
 Stating the purpose
 Body
 Giving the details
 Closing
 Clearly define the
outcome that is
expected
To: MR105 Students
From: Tanya Scott
Date: April 27, 2009
Subject: Week 6 Assignments
There has been some confusion on assignments
for Week 6 . The following are the assignments
for Week 6.:
Timed
Typing
Seminar
Participation or Seminar Option 2
Capitalization
Proofreading
Check
Exercise
Please complete and upload these assignments,
via GDP or drop box, by Tuesday, May 5th at 11:59
pm. If you have any questions, please do not
hesitate to contact me via email or by AIM.
Sincerely,
Tanya Scott
MEMOS – ATTACHMENT NOTATION

What does the term
Attachment Notation
refer to when you are
discussing memos?
To: MR105 Students
From: Tanya Scott
Date: April 27, 2009
Subject: Week 6 Assignments
There has been some confusion on assignments
for Week 6 . The following are the assignments
for Week 6.:
Timed
Typing
Seminar
Participation or Seminar Option 2
Capitalization
Proofreading
Check
Exercise
Please complete and upload these assignments,
via GDP or drop box, by Tuesday, May 5th at 11:59
pm. If you have any questions, please do not
hesitate to contact me via email or by AIM.
Sincerely,
Tanya Scott
ATTACHMENT

NOTATION
Attachment Notation
is included on the
memo, after the
reference initials,
when there is a
separate document
that should be
attached to the memo.
To: Lisa Friesen
From: Barbara Smith, HR
Date: April 27, 2009
Subject: Vacation and Sick Leave
In regards to your request for vacation
and sick leave amounts, the following are
what we have on record for you:
Vacation: 125 hours
Sick: 48 hours
Starting May 1st, your vacation and sick
leave amounts will be included on your
electronic pay stub. Please have
questions ready for our next staff
meeting.
lkf
Attachment
LANGUAGE ARTS
Capitalization:
Capitalize the first
word of a sentence.
 Capitalize proper
nouns and adjectives
derived from proper
nouns.
 Capitalize the days of
the week, months,
holidays and religious
days, but not the
seasons.

Example:
They traveled to
Florida, where they
visited Florida State
University, Sea
World, and Key West.
 This spring, Easter is
on Sunday, April 7.

CAPITALIZATION QUESTION

Let’s try an exercise. Look at the following
sentences and correct any capitalization
mistakes.
1.
2.
3.
4.
5.
dr. helton is my teacher.
The university of anish is a new university.
The secretary of the Society of Concerned Students
wrote to the ambassador of South Africa .
dr. sampson traveled through the Southern part of
pennsylvania to get to the conference on victorian
poetry .
My mother asked Mayor Pete a question about
scandinavian immigration.
CAPITALIZATION QUESTION

Answers:
1.
2.
3.
4.
5.
Dr. Helton is my teacher.
The University of Anish is a new university.
The secretary of the Society of Concerned Students
wrote to the ambassador of South Africa .
Dr. Sampson traveled through the southern part of
Pennsylvania to get to the conference on Victorian
poetry .
My mother asked Mayor Pete a question about
Scandinavian immigration.
EDITING

At times, you will be
asked to edit a
document along with
proofreading it.

Question, what does
this mean to edit a
document?
EDITING
When you are editing
a document , you are
revising a sentence,
paragraph, or the
entire document to
make it more
effective.
 When you edit, check
for the six Cs:


Is the material:

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Correct
Complete
Clear
Courteous
Concise
Consistent
EDITING EXERCISE

What is a more concise way to express the
following statements:

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


At the present moment
In the event that
Due to the fact that
In the near future
During the time
Please type your answers. 
EDITING EXERCISE

What is a more concise way to express the
following statements:
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At the present moment == Now
In the event that == If
Due to the fact that == Because
In the near future == Soon
During the time == While
WEEK SIX ASSIGNMENTS
Seminar
 Timed Typing:

Lesson 34, Exercise D page 122.
 Goal: 34 wpm with no more than 5 errors.

ANY QUESTIONS?
If no questions, have a great evening!
 Have a great weekend!
