Transcript Student Course/Grade History Records Report

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Crista
News
WASWUG
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up early!
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Fiscal Conversions
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Davenport
News
Upcoming Release
• April Release Weekend
3:00 AM, Saturday, April 5th
Until
9:00 PM, Saturday, April 5th
Users must be logged out during this installation.
Remember teachers too.
Release notes will be posted Student Website
Juli
P223 Changes
Path: Office/Current Scheduling/Course Master/Course - Edit
P223 Changes
Path: Office/Current Scheduling/Course Master
P223 Changes
Path: Office/Current Scheduling/Course Master/Section - Edit
P223
Changes
Path:
•Office
•Current Scheduling
•Course Master
•Utility
•Mass Change Section
Minutes Per Week
P223 Changes
FTE References:
•Percent Enrolled (aka % Enrolled) will refer to the value in
a specific field on a student’s Entry/Withdrawal record.
•Calculated FTE will refer to the value determined by the
P223 process when:
A student has a course schedule
The student’s grade level is Half-Day
Kindergarten
•Reported FTE will refer to the value reported for a student
and is included on a P223 Summary report. (This may be
the calculated FTE or the % enrolled.)
P223 Changes
New Report: District Exceptions for Default Entity
•Automatically generates when the P-223 is run at the
District Entity (000). Student is included on it if:
They do not have a default entity AND
They are active in one of the Entities included on
the report.
They are not active in their default entity and the
default Entity, or any Entity in which the student
is active, is included on the report.
P223 Changes
Parameters page
•Each time the P-223 process is run, a Parameters page is
created. The page lists the number of the entity from
which the process is run, as well as the options which were
selected on the Parameters screen.
P223 Tip!
Students with Different Default Entity
Path: Student/Options/Student Range Selection
P223 Tip!
Students with Different Default Entity
Path: Student/Options/Student Range Selection
P223 Tip!
Students with Different Default Entity
Shelly
GPA Discrepancies
Step 1 - Individual Audit
Unlike a Mass Audit that is performed on a range of students,
the individual audit is run on an individual and it automatically
runs a current year GPA calculation on the student as well.
Path: Student/Grades/History/Audit
GPA Discrepancies
Step 2 – Report Comparison
Run the following two reports for comparisons:
•Washington Transcript
Menu Path – Student Management / State Reports /
Standardized High School Transcript / By Individual
•Student Course/Grade History Records Report.
Menu Path – Student Management / Office / Grading /
History
GPA Discrepancies
Correct Settings for the Student Course/Grade History
Records Report:
Path: Student/Grades/History/Report
GPA Discrepancies
Compare the Reports
Report Period and Cumulative Summary from WA State Transcript:
As compared to:
“Student Totals” line of Student Course/Grade History Records Reports:
GPA Discrepancies
Compare the Reports (continued)
Determine the Year(s) in which the discrepancy in the total(s) exists:
Add the individual line items for each school year from the Summary
area of the Transcript to determine totals for that year:
Year
Credit Earned
GPA Earn
GPA Pts
2005
6.000
6.000
18.850
2006
6.000
6.000
16.700
2007
6.500
5.500
15.550
2008
3.000
3.000
9.500
GPA Discrepancies
Compare the Reports (continued)
Locate the yearly Totals on the Student Course/Grade History Records Report.
Compare to totals calculated on the Transcript:
Year
Credit Earned
GPA Earn
GPA Pts
2005
6.000
6.000
18.850
2006
6.000
6.000
16.700
2007
6.500
5.500
15.550
2008
3.000
3.000
9.500
GPA Discrepancies
Details of the Discrepancy – Grade Marks:
Locate the records for the discrepancy
year(s) in question on both the
Washington Transcript Report AND
the Student Course/Grade History
Records Report.
GPA Discrepancies
Details of the Discrepancy – Grade Marks:
Notice the P Grade has ‘Yes’ in the GPA Column
•The WA State Transcript will not include P grades in the GPA Calculation
•The Skyward Report will include a P in the GPA Calculation
Consequently the GPA reported on the Skyward Report will be incorrect
GPA Discrepancies
Details of the Discrepancy – GPA Points:
School Year 2007 records from the
Student Course/Grade History Records Report:
GPA Discrepancies
Solution for Incorrect GPA Points:
Correct the GPA Credit Value in Grade History
Path: Student/Grades/History/Edit Credits (after correct course is selected)
GPA Discrepancies
Final Steps of Correction:
•
Re-run individual Audit for the student(s) in question
•
Run and print a Washington Transcript Report for the student(s) in question
•
Run and print a Student Course/Grade History Records Report for
student(s) in question; or select the CY GPA/Tot. Button on the GPA tab to view
the Current GPA
•
Compare the resulting GPA in the “Cum” lines. If all discrepancies have been
corrected, the totals should now match
GPA Tip!
Making the GPA Tab Easier to Read
Path: Student/Options/GPA Tab Range Selection
GPA Tip!
Making the GPA Tab Easier to Read
Path: Student/Options/GPA Tab Range Selection
GPA Tip!
Making the GPA Tab Easier to Read
Crista
Attendance Reporting
New Calling Report option on Daily Reports:
Path: Office/Attendance/Reporting/Daily Reports
Attendance Reporting
New Calling Report option on
Attendance Detail Report:
Attendance Reporting
New Accumulative
Absences Report:
Path: Office/Attendance/Reporting/
Accumulative Absences Report
Attendance Reporting
New Accumulative Absences Report:
Attendance Reporting
New Accumulative Absences Report:
Attendance Reporting
New Average Attendance by Term/Period Report:
Path: Office/Attendance/Reporting/Average Attendance by Term-Period
Attendance Reporting
New Average Attendance by Term/Period Report:
Path: Office/Attendance/Reporting/Average Attendance by Term-Period/Courses to Exclude
Attendance Reporting
New Average Attendance by Term/Period Report:
Attendance Reporting
Master Absence List:
Path: Office/Attendance/Reporting/Master Absence List
Attendance Reporting
Master Absence List:
Attendance Reporting
Teacher Verification Report
Path: Office/Attendance/Reporting/Verification Reports/Teacher Verification Report
Attendance Reporting
Attendance Reporting
Attendance Reporting
Suspect or Questionable Attendance
Path: Office/Attendance/Reporting/Verification Reports/Suspect or Questionable Attendance
Attendance Reporting
Suspect or Questionable Attendance
Validate Limited Student Presence option
Attendance Reporting
Suspect or Questionable Attendance
Validate Limited Student Absence option
Attendance Reporting
Suspect or Questionable Attendance
Validate Attendance Types option
Attendance Reporting
Security
Path: System Admin/Security/Security Groups/Edit (after selecting appropriate group)
Attendance Tip!
Attendance Transaction Tracking
Path: Office/Attendance/Utilities/Attendance Transaction Tracking
Attendance Tip!
Attendance Transaction Tracking
Shelly
Grad Requirements
Educational Milestone Maintenance
Path: Student/Edu Milestones
Grad Requirements
Educational Milestone Maintenance –
Culminating Project
Path: Student/Edu Milestones/Culminating Project - Edit
Grad Requirements
Educational Milestone Maintenance –
High School and Beyond Plan
Path: Student/Edu Milestones/High School and Beyond Plan - Edit
Grad Requirements
Educational Milestone Maintenance –
Washington State Transcript
Grad Requirements
WA Grad Year 2007 Students
•
Students who were retained in previous school year(s)
• Are not required to meet new Graduation Requirements
• Only students with WA Grad Year 2008 and higher must
meet Reading and Writing Standards, Culminating Project,
and High School and Beyond Plan
Grad Requirements
2008 Grads Who Don’t Pass WASL
• Student has enough credits to graduate
• Student has successfully completed Culminating Project and
High School and Beyond Plan
• Student has not passed either Reading or Writing WASL, or both
• The student may not graduate with the class of 2008
• If the student does not intend to re-enroll, drop student with D2
code – “Attended 4 years and did not graduate”
• If student does intend to re-enroll, they will need to be retained at
year end
Grad Requirements Tip!
Export Coursework to Excel
Path: Student/Grad Req’s – Export to Excel button
Grad Requirements Tip!
Export Coursework to Excel
Grad Requirements Tip!
Export Coursework to Excel
Juli
Data Mining
New Report Sharing Feature
Path: Data Mining – My Templates
Data Mining
New Report Sharing Feature
Path: Data Mining – All Reports
Data Mining
New Report Sharing Feature
Path: Data Mining – All Reports – Edit (after selecting a report from another user)
Crista
CSRS
• May submission (April’s data) due to OSPI
no later than May 8th.
– To be used for generating CAA/CIA
certificates
• OSPI May In-Service, held at ESD101
– May 14th 9:00 – 4:00
– ESD101 Conference Center
– No registration necessary
– OSPI will email agenda when ready
CSRS
• New data elements for 2008 – 2009 school year
• Teacher/course/student information
– Not all data fields are currently available in WESPaC
• WSIPC working with OSPI on data submission
– Should have more details by our April VTC
Resources
• ESD101 Student Website
– Training Materials
• Login and Password emails were sent Dec 10,
2007. Please let us know if you need these!
• This presentation will be posted upon completion of
the VTC.
– FAQS
– Calendar
www.esd101.net/cooperatives/stu_resource.htm
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