Transcript PCS Director Reports Printing Rules

Print Management has
helped organizations
worldwide to significantly
reduce the cost and
environmental impact of
clicking print.
Monday, April 11, 2016
Printing Facts
42
Percentage of global wood harvest dedicated to paper production
5.4 million
Tons of paper consumed annually by U.S. companies
800-1000
Annual $ expense per-employee
for printing/copying/imaging
10,000
Number of pages printed by the
average employee each year
$150,000
Cost to fill your car’s gas tank
with inkjet ink
Monday, April 11, 2016
PCS Director Analysis
“Who”
Printed
Monday, April 11, 2016
“Where”
Printer &
Port/IP
“What”
Document
Name
“When”
Date &
Time
“How”
Application
PCS Director Reports
Monday, April 11, 2016
Printing Rules
Redirect print volumes to lower cost device
Force printing on both sides of the page
Limit end-user access
Thousands more…
"Our waste has decreased to less than approximately 8% and paper usage in total is now
under control. I estimate Print Audit has reduced our cost of operation to one quarter of what
it used to be, all this has easily been worth the price of admission“
George Herrera, University of Texas
Monday, April 11, 2016
Printing Rules - Green
Job
Limits
HelpSize
Desk
Initiatives
Communications
1 topages
3 then
pages
-pages
OKprinter
tobut
to
convenience
printer
Job
2+
More
sent
than
totomalfunctioning
10
3any
pages
-print
print
–less
duplex
printer
job
then
cancelled
suggestion
10
– Printer
– suggestion
(hard
down!
(soft
rule)
(soft
rule)
(hardrule)
rule)
3+ pages – printed to low cost
printer without interruption
Monday, April 11, 2016
Printing Rules - Document Security
Lets you know who, where
and when sensitive
documents were printed
Block printing of certain
documents i.e. financials.doc
“I would recommend Print Audit who needs to keep track
of what is getting printed and why.“
Christine Catanzaro, A/E/C Solutions Inc
Monday, April 11, 2016
Security Rules
NOopens
Job
isprint
canceled
User
Attempts
If
Yes
–– Job
tois
file
tracked
called
document
and
“Company
Smart Alert
Financials.doc
sent
Monday, April 11, 2016
Regulatory Compliance
Attain compliance for
Sarbanes Oxley, HIPAA and
dozens of other government
regulations.
PCS Director Rules can
significantly reduce the
cost of litigation
Monday, April 11, 2016
Cost Recovery
Chargeback printing to users/clients
Set printing quotas
Validate and restrict printer usage
Limit costs or generate revenue
"The software has generated enough income in one month to more than pay for itself.
In addition, the revenue estimated for the next year was enough to offset the cost of
some new equipment we needed for the upcoming year."
Linda, Controller, First united Property Management
Monday, April 11, 2016
Cost Recovery
is isgenerated
Print Transaction
jobInvoice
isDirector
initiated
recorded
(any printer)
to database
PCS
popup
displays
and/or account debited
Monday, April 11, 2016
PCS Director Return On Investment
What does your current print
environment look like?
What would you like to
accomplish?
How much will you save each
month?
Monday, April 11, 2016
Thank You
Monday, April 11, 2016