Transcript EEP Data Flow – Kevin Miller

EEP Data Flow
Kevin H. Miller
CVS-EEP Vegetation Monitoring Workshop
Wake Technical Community College
Northern Campus
June 9, 2009
Begin with the End in Mind
• Close-out!
• Close-out!
• Close-out!
Outline
• Vegetation Success
– Rules and Guidelines
– Close-out Summary
• Problems Affecting or Preventing Close-out
– Examples of Vegetation Problems
– Reducing Vegetation Problems at Close-out
• CVS-EEP Process Flow Charts
– developing monitoring plans
– data flow
– resources
Vegetation Success
Rules and Guidelines
• Planted stem totals for stream and wetland are:
Year 3=320, Year 4=288, Year 5=260
– Stream Mitigation Guidelines (2003) US Army Corps of Engineers,
Wilmington NC District
• Planted Stem total for year 5=320, with 2 or more
canopy tree species being “hardwood” species
– NC Administrative Code NCAC 15A 02B.0100 , .0200, and 0300.
(May 1, 2007) NC Division of Water Quality
• Ground cover must be sufficient to retrain erosion
within 21 days
– Sedimentation Pollution Control Act of 1973 (As amended through
2007); NC Sedimentation Control Commission
• Can’t harm any Endangered or Threatened species
or their habitats
– Endangered Species Act of 1973 (As amended through 2008); US
Fish and Wildlife Service
• various individual permit conditions
Vegetation Success
Rules and Guidelines
• Ecological Performance Standards
– new compensatory mitigation rule (Federal Register Vol. 73, No.
70, pp. 19594-19705, April 10, 2008)
– 33 CFR Parts 325 and 3332 (USACE); §332.5
– 40 CFR Part 230 (USEPA); §230.95
– part of approved “mitigation plan” (restoration plan)
– based on the best available science
– may be based on functional assessments, hydrology or other
“aquatic resource characteristics”
– prefer use of reference to reflect the range of variability resulting
from natural processes and anthropogenic disturbances
– should account for expected stages of development to allow early
problem detection and adaptive management
– vegetation community structure
Vegetation Success
Close-out Summary
• Goal: to document project (vegetation)
success based on design, as-built and
monitoring data
– Complicating factors have included:
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obtaining information from DOT
missing documents
inconsistent formats
different monitoring protocols
documented planted stem failure
– We can prevent many of these problems!
• training, better planting, use of templates,
standard protocols, etc
Physical Problems Affecting or
Preventing Close-out
• Affecting?
• Preventing:
– Exotic invasive species that are obviously having
a detrimental affect on the buffer
– Poor planted stem survival along with little or no
natural stems
– Bare soil and erosion
– Encroachment damage
Reducing Vegetation Problems
at Close-out
• Improving Vegetation Success
– training EEP staff and contractors
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exotic invasive species
project evaluation
species identification
planting plan development
• Improving Planting Plans
– training and resources intended to
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increase project manager capability
produce better planting plans
facilitate buffer maintenance and repair contracts
increase contractor/designer accountability
Reducing Vegetation Problems
at Close-out
• Resources under development
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“high risk” species list
geodatabase tool for tracking problems
standard contract templates
contracting procedures
collaborations with municipalities
and more
CVS-EEP Process Flow Charts
• Everyone scoping, collecting and delivering CVSEEP monitoring data should be familiar with and
follow the flow charts.
• Apply to vegetation monitoring data collected using
the CVS-EEP protocol
• Outline monitoring plan development and CVS
Level selection
• Describe data management process for both
baseline and subsequent years’ data
• http://cvs.bio.unc.edu/protocol/cvs-eep-workflow2009-02-18.pdf
Vegetation Monitoring Plan Development
EEP Contractors
CVS
Entry
Database
Add new project
to Entry Database
Calculate minimum
number of plots
E-Documents,
Project name,
and unique ID
Coordination
with EEP
Monitoring
Staff acting
as a liaison
between the
Designer and
Monitoring
Firm
Vegetation
Monitoring
Plan
Component
of the
Mitigation
Plan
Apply
Vegetation
Monitoring
Plan
Decision
Tree
CVS
Contract
awarded to
Designer or
Monitoring
Firm
CVS-EEP
Archive
Database
Vegetation
Monitoring Plan
will be utilized
for records and
the Error
Checking
System
START HERE
Lookup online as needed and Email
EEP
(assigned
RC, PM
and MS)
EEP
Mitigation
Plan Web
Posting
Post
Document
Online,
and Email
Approve
Vegetation
Monitoring
Plan and
Overall
Mitigation Plan
GO TO NEXT
PAGE
Email
EEP Contractors
Inputs: Mitigation
Plan, permits,
baseline
monitoring data,
subsequent years’
data, previous
Monitoring
Reports
Start
Is site targeted for
ordination?
Yes
Recommend Level
3, 4 or 5
No
Recommend Level
3
Yes
Recommend Level
3
No
Is site forested?
Yes
At baseline, the
monitoring firm
determines the
location of the
prescribed
number of plots.
Does
site contain
herbaceous species of
concern?
No
Is site scheduled for land
disturbing maintenance?
At baseline and
annually thereafter,
the Monitoring Firm
determines the
appropriate level of
monitoring for each
plot per the CVS-EEP
Protocol for Recording
Vegetation
Yes
Recommend
Monitoring
Suspension
No
Is site
at baseline or in first year
of
monitoring?
Yes
Recommend Level
1
Yes
Recommend Level
1
Yes
Recommend Level
2
No
Is site scheduled for
herbicide treatment?
No
C
Vegetation Monitoring Plan
Decision Tree
Process for developing
recommendations for the
Vegetation Monitoring Plan
and post baseline data
collection
5-31-07
Is site
in year 2 + of
monitoring?
Compile
recommended plot
location and
protocol level for
each plot
Complete. Return
to main process
Baseline Data Flow
EEP Staff Responsible
PM and MS
Vegetation Specialist
EEP Contractors
START
HERE
Mitigation
planting
Vegetation
sampling within 21
days after planting
Fix errors
in planting/
sampling
Reporting
Phase 1
Simple
Excel
Report
Paper data
sheets
Data entry
Fix
data
errors
One-click reporting
Data
checking
Reporting
CVS-EEP
Data Entry
Database
Send Entry
Database
to CVS
Email
CVS
Email
Email
Confirm
data
checking &
additional
QA/QC
Import into
Archive
Database
CVS-EEP
Archive
Database
Data
reporting
Data
reporting
for
restoration
targets
Email
EEP
No,
errors
in data
Does
report
conform to
guidelines
?
Yes,
conforms
to
guidelines
Data report
No, errors
in planting
or
sampling
Restoration
target
summary
Transition
to
Monitoring
END HERE
Red arrows and
text indicate error
identification and
correction steps.
Post Baseline Data Package
EEP Contractors
Reapply Veg
Monitoring Plan
Decision Tree and
Coordinate with EEP
Resampling of
vegetation
Year 1: September
Year 2+: June-Sep
Paper data
sheets with
previous year’s
data
Data Entry
Reporting
Phase 1
Simple
Excel
Report
The process
matches
Post
Baseline
Data Flow
from this
step forward
END HERE
One-click reporting
Prepopulated
Entry
Database
with
previous
year’s data
CVS
START HERE
CVS -EEP
Archive
Database
Prepare Entry
Databases
with all
project data
for resampling
Monitoring
Data Package
Post Baseline Data Flow
EEP Staff Responsible
Monitoring Specialist
Vegetation Specialist
START HERE
Receive
Monitoring Data
Package
See: Post
Baseline Data
Package
Fix
sampling
errors
Reporting
Phase 1
Paper data
sheets
Data entry
Fix
data
errors
Data
checking
CVS-EEP
Data Entry
Database
Reporting
One-click reporting
Simple
Excel
Report
Email
Oct - Nov
Vegetation
sampling
Year 1:
September
Year 2+:
June-Sep
Send Entry
Database
to CVS
Email
Red arrows and
text indicate error
identification and
correction steps.
Email - late Dec
Confirm
data
checking &
additional
QA/QC
CVS-EEP
Archive
Database
Import into
Archive
Database
Data
reporting
Data
reporting
for
restoration
targets
Email Early Jan
No,
errors
in data
Does
report
conform to
guidelines?
Early Dec
Yes,
conforms
to
guidelines
Data report
No, errors
in
sampling
Restoration
target
summary
Assess
Project Data
END HERE
Data Related Guidance for EEP
Monitoring Contracts
• General Scoping Advice
– Using CVS baseline data collection should reduce
monitoring time/costs in years 1-5
• Common Issues Related to Data Collection
– Archived data will be distributed to monitoring
contractors annually by CVS prior to June
– Collect year 1 vegetation data in September
– Coordinate data delivery with acting Vegetation
Monitoring Specialist (until we have a real one)
http://www.nceep.net/business/monitoring/veg/Vegetation_Related_Resources.htm
http://cvs.bio.unc.edu/methods.htm
Questions?
NC Ecosystem Enhancement Program
1652 Mail Service Center
Raleigh, NC 27699-1652
(919) 715-0476
www.nceep.net
Kevin H. Miller
Research and Grants Coordinator
(acting Vegetation Specialist)
[email protected]
252.916.6576