Transcript MANAGING LOCAL AND NETWORK PRINTERS

1
Chapter 9
MANAGING LOCAL
AND NETWORK
PRINTERS
Chapter 9: Managing Local and Network Printers
MANAGING LOCAL AND NETWORK PRINTERS

Explain the printing process in Microsoft
Windows XP

Install and configure local and network
printers

Manage print jobs

Troubleshoot printers
2
Chapter 9: Managing Local and Network Printers
MANAGING LOCAL AND NETWORK PRINTERS
(CONTINUED)

Use print permissions to secure a printer

Share a printer

Install additional printer drivers for a
shared printer

Connect to a shared printer
3
Chapter 9: Managing Local and Network Printers
4
PRINTING CONCEPTS AND TERMINOLOGY
 Printer –physical device that prints
 Logical printer- software config that is
created in windows. Represented by an icon
 Printer driver- controls the printer
 Print job-A document that windows has
prepared for printing
 Graphical device interface- Windows
component that creates print jobs by
interpreting document info from an
application and combining it with the printer
information. Referred to as rendering.
Chapter 9: Managing Local and Network Printers
PRINTING CONCEPTS AND TERMINOLOGY
(CONTINUED)
 Print server- printer is physically attached to a
printer server and shared out on the network.
 Print spooling- saving a print job to the hard disk
before sending it to the printer. Increases
productivity.
 Print router – When a user prints to a network
printer, the print router locates a remote print
provider that can be used.
 Print processor- Software that makes any
necessary modifications to the print job and then
call on the GDI to further render the job.
5
Chapter 9: Managing Local and Network Printers
PRINT JOB FORMATS
 RAW- ready to be printed, no further processing
required.
 RAW [FF appended]- Same as RAW, except that a
form-feed character needs to be appended to the
end of the print job.
 RAW [FF auto] – Similar to the above, but
automatically adds a form-feed character.
 EMF – Enhanced Metafile format.
 TEXT – ANSI text data.
6
Chapter 9: Managing Local and Network Printers
LOCAL AND REMOTE PRINTING PROCESSES
7
Chapter 9: Managing Local and Network Printers
INSTALLING LOCAL PRINTERS
8
Chapter 9: Managing Local and Network Printers
CREATING A TCP/IP PRINTER PORT
9
Chapter 9: Managing Local and Network Printers
TROUBLESHOOTING PRINTER DRIVER ISSUES
 If an incorrect driver is chosen, one of two
things will likely happen:
 Not all features of the printer will be
available
 The printer output will be incorrect
10
Chapter 9: Managing Local and Network Printers
11
MANAGING PRINTERS
 The printer’s shortcut menu options include
the following: (right click)
 Set As Default Printer
 Printing Preferences
 Pause Printing
 Sharing
 Use Printer Offline/Online
 Properties
Chapter 9: Managing Local and Network Printers
MANAGING GENERAL PRINTER PROPERTIES
12
Chapter 9: Managing Local and Network Printers
MANAGING PRINTER PORTS
13
Chapter 9: Managing Local and Network Printers
14
PRINTER POOLS
 Printer pooling enables you to attach two or
more printers to a single printer
configuration

Allows you to divide the printing workload
among several printers of the same
manufacturer and model.

Uses a single logical printer and multiple
physical printers.
Chapter 9: Managing Local and Network Printers
PRINTER PROPERTIES: ADVANCED TAB
15
Chapter 9: Managing Local and Network Printers
PRINTER AVAILABILITY AND PRIORITY
 You can limit the hours that a printer is
available
 The printer Priority option permits you to
define a priority for the printer
16
Chapter 9: Managing Local and Network Printers
17
PRINT SPOOLER BEHAVIOR
 Printer spooling behavior can be controlled
from the Advanced tab of the printer
Properties dialog box
Chapter 9: Managing Local and Network Printers
PRINTING DEFAULTS
 Portrait or landscape orientation
 Front-to-back or back-to-front page order
 Number of pages per sheet of paper
 Paper source, such as the paper tray or
manual feed
18
Chapter 9: Managing Local and Network Printers
PRINT PROCESSOR
 The print processor is responsible for
processing print documents into a format
that is suitable to be sent to the printer
19
Chapter 9: Managing Local and Network Printers
PRINTER PROPERTIES: DEVICE SETTINGS TAB
20
Chapter 9: Managing Local and Network Printers
MANAGING PRINT JOBS
21
Chapter 9: Managing Local and Network Printers
22
DOCUMENT MENU MANAGEMENT OPTIONS
 The following command are available when
managing documents in the print queue:
 Pause
 Resume
 Restart
 Cancel
 Properties
Chapter 9: Managing Local and Network Printers
PRINT JOB PROPERTIES
23
Chapter 9: Managing Local and Network Printers
24
PRINT DOCUMENT PROPERTIES: GENERAL TAB
 You can perform the following actions on
the General tab:
 View basic properties of the print document
 Change the user name to be notified when
the document prints
 Reset the document’s priority within the
queue
 Change the time that the document is
scheduled to print
Chapter 9: Managing Local and Network Printers
PRINT PERMISSIONS
25
Chapter 9: Managing Local and Network Printers
STANDARD PRINT PERMISSIONS
 Print
 Manage Documents
 Manage Printers
26
Chapter 9: Managing Local and Network Printers
DEFAULT PRINT PERMISSIONS ASSIGNMENTS
 Everyone has Print permission
 Creator Owner has Manage Documents
permission
 Local Administrators and Power Users
members have Print, Manage Documents,
and Manage Printers permissions
27
Chapter 9: Managing Local and Network Printers
SHARED PRINTERS
 Share during printer installation
 Share from the printer’s Properties dialog
box after it has been installed
28
Chapter 9: Managing Local and Network Printers
SHARING A PRINTER DURING INSTALLATION
29
Chapter 9: Managing Local and Network Printers
ADMINISTERING SHARED PRINTERS
 Install additional print drivers for
non–Windows XP operating systems
 Redirect printers to another device in the
event of device failure
 Administer printers through the Web
30
Chapter 9: Managing Local and Network Printers
31
INSTALLING ADDITIONAL PRINT DRIVERS FOR
NON–WINDOWS XP OPERATING SYSTEMS
Chapter 9: Managing Local and Network Printers
CONNECTING TO SHARED PRINTERS
 Methods for accessing shared printers
include the following:
 Using the Add Printer Wizard
 Using Browse My Network Places
 Using the Run option on the Start menu
 Accessing through applications
32
Chapter 9: Managing Local and Network Printers
33
FINDING THE NAME OF THE SHARED PRINTER
 If you don’t know the name of the printer,
you are given up to three search options:
 If the computer is a member of an Active
Directory domain, you can use the Find A Printer
In The Directory option
 Whether the computer is a member of a domain
or a workgroup, you can select the type, select
the printer name, or browse for a printer
 If the printer is configured to be accessible
through a Web browser, you can select Connect
To A Printer On The Internet Or On Your Intranet
Chapter 9: Managing Local and Network Printers
TROUBLESHOOTING PRINTER RESOURCES
 Verify that the printer is plugged in and
turned on
 Verify that the cabling connections are
secure
 Make sure that there is paper in the paper
trays
 Make sure that the printer is indicating an
error of some sort
34
Chapter 9: Managing Local and Network Printers
35
CHAPTER SUMMARY
 Connect to a local printer by installing the
printer
 Create a port for network-attached printers
 Choose the correct printer driver
 Printer pooling permits you to attach two or
more printers to a single printer
configuration
Chapter 9: Managing Local and Network Printers
36
CHAPTER SUMMARY (CONTINUED)
 The printer Priority option defines a priority
for this printer, ranging from 1 through 99
(the higher the number, the higher the
printer’s priority)
 Printer permissions control which users can
access a printer and what actions they will
be able to perform