Transcript Artistic Creativity

FUNDING REQUEST
WORKSHOP
September 9, 2010
All students are required to complete three
Odyssey experiences, each one selected from a
different category. The six Odyssey categories
are:
• Artistic Creativity
• Global Awareness
• Professional and Leadership Development
• Service to the World
• Undergraduate Research
• Special Projects
Since the Odyssey Program began, the
Committee on Engaged Learning has awarded
more than $1.4 million dollars to support
Odyssey projects by students and faculty.
The Six Odyssey Categories
Artistic Creativity - Students explore their creative potential and express it in art,
music, dance, drama, or creative writing.
Global Awareness - Students immerse themselves in the political, social, cultural,
environmental, spiritual and economic issues affecting the world today.
Professional and Leadership Development - Internships and other on-site
professional experiences, or leadership in campus, community, or professional life
extend students’ knowledge.
Service to the World - Students help meet the social, ecological and spiritual needs
of our time, both on campus and beyond the Hendrix community.
Undergraduate Research - Students engage in significant research projects in any
academic area that interests them.
Special Projects – Students deepen their liberal arts learning by extending,
applying, connecting or sharing different ways of knowing.
Funding has been awarded in every category. Visit www.hendrix.edu/odyssey to
read about the prior grant recipients.
So, how can YOU
get an Odyssey
Grant for your
project?
Pick up a copy
of the 20102011 Odyssey
Program Guide.
(And read it
carefully.)
Plan ahead
Pay attention to the Funding Request
deadline and timeframe for
proposals.
•The October 1, 2010, deadline is for
projects in the spring.
•The February 1, 2011, deadline is
for summer projects.
•The April 1, 2011, deadline is for
projects in the fall of 2011 and the
winter break.
All paperwork must be submitted by 5 p.m. on the day of the deadline to
Janina Eggensperger in SLTC 246.
The Committee on Engaged Learning makes
the funding decisions.
The members of the Committee for 2010-2011 are listed below:
Dr. Joyce Hardin (Biology), Chair of the Committee
Dr. Jon Arms (Foreign Languages)
Dr. Jay Barth (Politics), Director of Civic Engagement Projects, ex officio
Dr. Peg Falls-Corbitt (Philosophy), Associate Provost for Engaged Learning, ex
officio
Dr. Nancy Fleming (Music), Director of the Odyssey Program, ex officio
Dr. Dorian Stuber (English)
Dr. David Sutherland (Mathematics), Associate Provost, ex officio
Dr. Ann Wright (Physics)
Claire Burns and Lydia Nash, representatives appointed by the Student Senate
You can contact the entire committee by e-mail at [email protected].
Use the Odyssey Office forms, which are available on the second
floor of the SLTC and on-line. Make sure that they are signed.
Proposal
Form
Funding Request
Form
-NEWOdyssey Budget Request Form
Your project must be approved for Odyssey credit before it
can be forwarded to the CEL for funding consideration.
Type your
proposal and
funding
request
attachments.
Checklist
As you draft your Odyssey Proposal, be
sure to refer to the checklist located on the
inside back cover of the Odyssey Program
Guide. This list will help guide you through
the process.
What category is the best?
The best category is the one that best suits
your project. All categories are considered
equal in the funding process. Your
chances of receiving funding don’t change
based on the category.
Submit an itemized budget
on the Odyssey Budget
Request Form.
Check your math.
Check it again.
Don’t rely on spellcheck.
(Words that you don’t want on your
proposal are words, too.)
Think through all the steps of
your project carefully and
make sure that you have not
forgotten anything that
should be included in your
budget.
The Committee is not
psychic.
Be clear and articulate in your writing. There is no
interview process, so your Proposal and Funding
Request must speak for you.
Funding is not determined by the number of pages
in the request or how much it weighs. You don’t
need to write a novel—the CEL appreciates a
succinct, clearly written proposal of 2-4 pages that
describes your plans in detail. You should not
exceed four pages of narrative.
New requirement: An abstract paragraph of
about 150 words that describes your project
must be attached to your Funding Request
Form.
If you need advice on filling in your
paperwork, selecting a campus supervisor,
or picking a category for your project, the
Odyssey Office can help.
We also strongly advise you to bring a draft
of your request to the Odyssey Office. We
can guide you in making your proposal
more compelling. You can e-mail us at
[email protected] to set up an
appointment to discuss your proposal.
(Having us on your side doesn’t guarantee
that you’ll get funding, but it doesn’t hurt!)
How much
should I ask
for?
We aren’t made of money.
There is only a limited amount of grant money
available. It’s a very competitive process. Faculty and
students have an equal chance at getting funding.
Be prudent about your request. Don’t ask for items that
the CEL has said it normally won’t fund.
The CEL no longer expects a personal contribution
as part of student-initiated projects. However, it is
in your best interest to keep your expenses
reasonable, and it is helpful to the committee to
know which ones you can cover yourself.
Note that if you participate in a group project
proposed by a member of the faculty or staff, you
may be required to make a personal contribution.
Wondering what the CEL generally does
not fund?
Normally, Odyssey funding will not be awarded for:
• tuition at other colleges or universities;
• paid internships;
• equipment or hardware;
• projects by seniors which take place predominantly or exclusively
after their graduation;
• faculty stipends for projects that are carried out during the
academic year while classes are in session; or
• ordinary expenses to travel abroad (items such as passports, visas,
immunizations, etc.).
Keep this in mind, too.
Ordinarily, Odyssey FUNDING will be available only for
Study Abroad experiences that include a specific, welldefined, distinctive, appropriate, and worthwhile Odysseyworthy project. Simply enrolling in a foreign study program,
while eligible for Odyssey credit, will not merit funding.
Budgets that include student or faculty remuneration should
include the Hendrix share of FICA expenses (7.65% of gross
salary). The recipient’s FICA expenses will be deducted from
the gross salary.
Hendrix International Travel Policy
The State Department issues two different levels of warnings
regarding travel to foreign countries.
• Severe-indicates that US citizens are advised against all travel to
the country. Hendrix will not award credit or funding for travel to
these countries.
• Less Severe-warns of potential risks and dangers. Hendrix
students may request approval for travel to these countries. You
must consult with the Office of International Programs regarding
the process and required forms.
• Because travel to such countries may require time for approval,
students should submit their forms and supporting documentation
to the Office of International Programs no later than 15 business
days before any program deadlines, and at least 30 business days
prior to departure.
Travel Advisory Countries
Afghanistan
Algeria
Burundi
Central African Republic
Chad
Colombia
Congo, Democratic Republic of the
Cote d'Ivoire
Eritrea
Georgia
Guinea
Haiti
Iran
Iraq
Israel, the West Bank and Gaza
Kenya
Korea, Democratic People's Republic of
Lebanon
Mali
Mauritania
Mexico
Nepal
Niger
Nigeria
Pakistan
Philippines
Saudi Arabia
Somalia
Sudan
Uzbekistan
Yemen
Requirements for
Odyssey Grant Recipients
All recipients of Odyssey funding who accept their grants must sign a form
agreeing to the following before any funding will be released:
By accepting this Odyssey grant, I hereby acknowledge my obligation to
complete the project for which this funding is awarded within ONE YEAR
of the time of this acceptance or by the time of my GRADUATION from
Hendrix College, whichever comes first. If I fail to participate in the
project or am unable to complete the project prior to the deadline
established in the preceding sentence I shall refund to Hendrix College
the full amount of the grant set forth above. I acknowledge that the
project is not considered complete until a Project Completion Form is
submitted to and approved by the Hendrix College Odyssey Office.
Is your cup half-full
or half-empty?
Remember that not everyone gets
funding, and not all of the funded
projects receive 100% of the requested
amount.
You need to have a backup plan!
The Odyssey Office has a credit card
and can also issue Purchase Orders. In
many cases, the grant is provided as a
reimbursement from receipts. All funds
must be expended and accounted for
by May 1 of the fiscal year in which the
project takes place.
Waiver Forms
In addition, if you receive funding for a
project that involves travel, you will be
required to sign a Waiver of Liability
Form before any funds will be released.
The appropriate form for your project will
be included with your notification letter.
Medical Service Work Abroad
The Odyssey Office will require that students read and sign a guideline sheet before
participating in medical service work abroad. Although we cannot provide a list of every
appropriate and inappropriate activity students may encounter, please consider carefully
these broad guidelines to help choose your course of action:
1. The primary purpose of student clinical experience is observation, not hands-on
treatment. You are there to learn, not to treat.
2. While it may be possible for students to learn and provide some basic patient care, more
advanced techniques are far beyond the scope of a short training period. For example,
students should not diagnose diseases, dispense medications, use scalpels or perform
any invasive techniques. In dentistry, providing anesthesia, tooth extraction and applying
sealants are among the procedures in which students should never engage personally.
3. Some students may have additional training such as EMT certification prior to the foreign
service trip. Those students are qualified to perform certain tasks that other students are
not. Be aware of your own limitations and qualifications and do not try to exceed them.
4. Always keep the welfare of the patient foremost in your mind, not the perceived
opportunity for proving yourself to an admissions committee. Ask yourself how you
would feel if you were in the place of a patient and a college student with no significant
medical experience were about to perform this procedure on you. If this thought makes
you feel uncomfortable, it is probably not an appropriate task for you to be doing.
Projects Involving the Use of
Human Subjects
Under normal circumstances all research involving human subjects must be
approved by Hendrix College’s Human Subjects Review Board (HSRB). The
chair of the committee can forward you the forms required for submission, and
the approval process typically requires no longer than a week.
However, research conducted by students as part of a class project or for
educational purposes does not require the approval of the HSRB. In this case,
the faculty advisor for the project is required to ensure that the research meets
ethical standards. The chair of the HSRB can help with any questions
concerning the ethics of a particular methodology.
If the student researcher wants to publish his or her research in an academic
journal or present it at a research convention, the research requires the
approval of the HSRB. Because undergraduate-only research conventions are
primarily an educational experience for students, approval is not needed for
research presented at such meetings (for example NCUR).
If you have any questions, please contact the chair of the HSRB, currently Dr.
Robert Hessling ([email protected]) of the Psychology Department.
First-Time Undergraduate Research
Travel Grants
• Each student may receive a one-time grant of up to $1,000 for student
travel to present undergraduate research.
• The funds can be used for transportation costs, lodging expenses,
registration costs, and a per diem for food.
• The presentation of research may be at any state, regional, or national
meeting that has been deemed worthy by the student’s faculty sponsor.
• The project must be approved for UR credit by the Odyssey Office,
either as a pre-approved course or as a proposed project. Requests to
use this travel money must be submitted on a First-Time UR Travel
Grant Request Form with an Odyssey Budget Request Form.
Students may apply in the appropriate cycle for additional funding for:
· any costs that exceed $1,000 for the first trip;
· presentations at professional meetings after the first one;
· travel to international meetings.
Patience is a virtue.
The CEL needs time to read each
proposal and carefully weigh its
merits. The CEL meets several
times in the process before making
a final determination.
The Committee on Faculty reviews
the recommendations from the CEL
before the decisions are released.
Allow at least three to four weeks
for the Committee to announce its
decision.
You’ll get two letters from the
Odyssey Office.
One will let you know if your project has been approved for
Odyssey Credit (the CEL only considers approved projects for
funding). This will arrive within a week of the deadline.
The second letter will let you know the Committee’s decision. If
you do receive funding, your letter will include a form for you to
sign letting the Odyssey Office know if you choose to accept or
to decline your award.
Don’t forget….
You will need to turn in a Project Completion Form
at the end of your experience. This will contain the
wording that appears on your Odyssey Transcript. You
will not receive credit for the project until this step is
done.
Also, the Odyssey Office appreciates photography
related to your experience.
As the recipient of an Odyssey Grant,
you may be asked to participate in
Hendrix events, such as for the Office
of Admission or for the Office of
Advancement.
It is also likely that you will be
interviewed for press releases or other
articles about your experience.
Sample Proposals
The Odyssey Office has prepared a few
sample proposal narratives. By comparing
the well-written one to the bad one, you
can get some helpful pointers on how to
craft your own proposal.
These samples are available as handouts in
the Odyssey Office.
Questions?
Go ahead and ask!
Good luck on your funding request!