Transcript MEDISOFT – Hospital Information Management

TALYA Bilişim Ltd. Şti.
MEDISOFT
HOSPITAL INFORMATION MANAGEMENT
SYSTEM
TALYA Bilişim Ltd. Şti.
Medisoft Hospital Management Systems
are produced by Talya Bilişim Ltd. Şti..
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TALYA Bilişim Ltd. Şti.

is a company which has been developing technology in the
software industry for more than 15 years,

has offices in Ankara, Istanbul, İzmir, Antalya, Adana,
Mardin and Leverkusen, Germany, and 41 dealers around
Turkey,

offers solutions to the largest organizations of Turkey such
as SSK, Officers' Club, TCMB (Turkish Parliament), TEDAŞ,
TÜPRAŞ ,

whose software is in active use at more than 2000 facilities

that is a technology company exporting software to the
other countries.
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TALYA Bilişim Ltd. Şti.

The most significant feature of our software is, it’s
ability to manage the business with all units as a
whole.
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MEDISOFT –
Hospital Information Management System

is an information sytstem which plans, manages
and controls MEDICAL, FINANCIAL and
ADMINISTRATIVE processes of a hospital.
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MEDISOFT
Health Care Enterprise Management Approach
Medisoft
Medical
Mgt
Polyclinic
Operation
and
Hospitalization
Lab
Accounting
&
Finance
Mgtt
Medical Accounting General Purchasing Marketing
Reporting Integration Accounting
Mgt
Mgt
Administ.
Processes
Technical
Service
HR Mgt
Branches
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MEDISOFT - Modular Structure
1.
Medical Management
2.
Accounting and Finance Management
3.
Purchasing Management
4.
Sales and Marketing ManagementTechnical
Service and Failure Follow-up
5.
Human Resource ManagementAdministrative
Management and Planning
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Medical Management

Patient Registration

Doctor Progress Payment

Appointment
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Contracts with Institutions
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Cashier (Cash desk)

Invoicing

Physician

SGK Medula Provision

Laboratory

Foreign Patient

Responding (Nursing
services) and
Application

Physiotherapy

Dialysis Device
Connections

Medical Reports

Stock Management

Hospitalized Patient

Operating Theater
(Surgery)

Pharmacy
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Accounting and Finance
Management
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General accounting
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Current
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Cash, Bank
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Check Note Payroll
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Invoicing
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Cash Flow Planning
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Financial Statements

Official Books
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Why MEDISOFT ?
1.
Owing to its comprehensive structure, it enables
operation at all units of health care enterprise to be
conducted electronically (7 Modules, 32 Units).
2.
It saves times and labor due to its fully integrated use.

3.
An injection transaction given is deducted from stocks at the
same time, is written at financial statements at accounting,
creates progress payment for physician, sends a demand
receipt to pharmacy, is recorded in patient file and sed work
order to the person carrying out the application.
It has always been the first to put into force the
changes in industry and legislation for the first time
thanks to its powerfull software team.
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Why MEDISOFT ?
4.
It is easy and practicel to use. Its average training
period for a hospital with 100 users is 48 hours.
5.
It guarantees high data security owing to 3 phase
protection developed by our company.
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6.
Detailed Authorization
Log Monitoring
Automatic Back-up
Unlimited number reports and analyses may be
made by using reporting tools of Medisoft.
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Why MEDISOFT ?
7.
It has a Specialized Support Team which could
provide 7x24 service. After sales service fees are at
reasonable levels.
8.
Architecture of program could be improved, is open
for innovation and flexible.
9.
It is possible to easily follow up calculations
containing details and formulae such as progress
payment account, price lists, special insurance
contracts .
10.
It saves time and labor thanks to barcode system used
at the laboratory.
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Why MEDISOFT ?
11.
It offers the chance of multi-branch management.
Accounting, purchasing, finance, public relations
could be managed from a single center.
12.
It includes control mechanisms which could
minimize user initiative.
13.
Demanded information could be uploaded to the
web.
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MEDISOFT
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Patient Registration Transactions

Patient admittance screen comprises the first stage of
patient admittance process and ensures that patient
goes to relative department as soon as possible.

Owing to more than one filtering option at patient
registration screen, ID card and history account file
details of a certain patient could be easily accessed.

With use of obligatory fields aat Patient Information
entry, missing information entries are deterred while
flexibility has been offered with obligatory
information which is required to be obtained by
patient registration admittance personnel being
selectable.
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Patient Registration Transactions
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Patient Registration Transactions

Recurring Patient Registration has been deterred.
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For Speed Use, information could be entered with
short cut keys, without using mouse at all.
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ID card with barcode could be printed, photographed
patient registration could be made with a photograph
taken by digital camera, and Polyclinic order number
could be issued.

Black list, VIP patient could be defined
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Patient Registration and Teller
Transactions
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Physician Transactions Examination

If examination has been entered into patient file
account, relative examination transaction is first seen
below "Waiting" tab on Examination Transactions
form.
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Patients accepted to examination are monitored via
“In progress" tab, while patients with transactions
completed are monitored on “Completed" tab.
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For foreign patients, Travel information, Travel
Agency, Tour Operator, referring physician, Insurance
and Assistant company information are kept at the
program.
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Physician Transactions Examination
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Physician Transactions Examination
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Information such as treatment, complaint, Physical
Care, History,Diagnosis is entered via examination
screen and report could be printed out, if demanded.
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Physicians are able to enter information by using
mouse alone without losing eeye contact with the
patients.
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Physician is able to access the entire medical history
of patient. Physician can access to results of
examination, anamnesis reports, operations,
hospitalization, applications and appointments of the
patients.
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Physician Transactions Examination
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Physician Transactions Examination
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Physician Transactions - Facilities
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Customazible Physician Branch Cards
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Frequently Used ICD 10 Code List
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Customazible screens according to branch of physician without
software solution needs
Automatic listing of ICD10 Codes used by physician, starting
with the one used most
Physician Reminder Notes
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Displaying of warning note recorded for patient (chronic
diseases or special notes) when card is opened
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Physician Transactions - Facilities
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Examination request screen
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Request screens may be grouped according to branch and
examination type. Eye contact with patient won't be lost while
fast and flawless examination request is made.
Results of Examination
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Approved examination results could may be viewed via
physician screen at the same time, it gives warning with
different color in case of results other than reference value .
Radiology displays are monitored via the same screen.
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Physician Transactions
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Physician Transactions –
Child Branch Card
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For the pediatricians, child weight, child head and
child neck periphery details may be entered via
branch screen. Growing cycle of child could be
monitored month by month.
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Graphic print-out may be viewed and taken from
printer according to data entered via such screen.
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Physician Transactions –
Child Branch Card
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Physician Transactions –
Child Branch Card
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Physician Transactions –
Ophthalmology Branch Card
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There is a branch screen for opticians. Eye details
are entered via this screen and glasses prescription
could be issued and printed out.
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Physician Transactions –
Ophthalmology Branch Card
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Physician Transactions –
Ophthalmology Branch Card
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Physician Transactions –
Ophthalmology Branch Card
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Physician Transactions –
Gynecolocgy Branch Card
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There is a branch screen for gynecologists.
Gynecologic Examination, Pregnancy Follow-up and
Art Induction details may be entered via this screen.
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Physician Transactions –
Gynecolocgy Branch Card
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Gynecology Branch Card – Pregnancy
Follow-up
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Along with pregnancy follow-up information, vvisits,
examination, medical history, analysis and displaying details are
also accessed.
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Gynecology -Art Induction
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Cardiology Branch Card– Eko Form1
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EKO FORM 1: Patient measurement follow-up
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Cardiology Branch Card– Eko Form2
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EKO FORM 2: Displaying results are also monitored
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Cardiology Branch Card– Eko Form 3
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EKO FORM 3: Visual areas related to cardiac graphics are monitored,
notes are added to such areas and they are followed up.
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Dental Branch Card
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It is ensured that account file, dental treatment and
dental treatment planning of dental and mouth
health care patients are carried out.
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Tooth to be treated is selected by specifying
transactions depending on diagnosis type for patient.
Thus, it is possible to check when relative patient
will be treated and which tooth will be treated via
calendar.
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Dental Branch Card– Permanent
Teeth

Permanent Teeth: Permanent tooth or teeth to be treated are
marked
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Dental Branch Card– Milk Teeth
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Dental Branch Card– Dental
Treatment
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Dental Treatment: After teeth are selected, information as to what
transactions have been appied and number of such transactions may
be entered.
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Physiotherapy and Rehabilitation
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By arranging Physiotherapy session times, therapist is appointed and
following transactions are prepared.
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Medisoft
Laboratory Management
Examination Works
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Device Integration
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One-way or two-way integration may be made with Medisoft,
depending on technical features of device. Two-way
integration has been made with up to 100 devices so far.
Examination consumables
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Consumable materials defined for each examination are
automatically deducted from stocks.
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Examination Works
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Report and Templates
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Reports and templates related to laboratory transactions are
created, and are archived by corresponding the same with
patient files.
Digital Radiology Displays are linked to patient file and
archived.
Teller Approval Control
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If demanded, obligatory teller approval may be defined for
starting test works.
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Examination Works
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Suitable Value and Panic Value Definitions
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Red Color
: Outside reference interval,
Blue Color : Below reference interval,
Purple Color : Tests with panic values.
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Examination Works
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Examination Process Follow-up
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Pending, working and completion steps of test are followed up
via program.
Examination delivery time may be defined to patient.
Sample Follow-up with Barcode
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Sampling Time
Time of entry into laboratory
Time of working could be followed up with barcode system.
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PACS-Digital Image Archiving
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Images created digitally are archived and could be
shared with the other physicians via network.
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Radiology images are accessed via examination and
analysis screens
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Transaciton is carried out on image
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Images could be recorded on a CD.
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PACS-Digital Image Archiving
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PACS-Advantages
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Costs of film are saved.
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Problems such as film deterioration, access to archive are
eliminated.
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Since it is not required to physically store the film, there
is no need for large storage areas.
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Images could be transferred to the other health care centers at
home or abroad.
Since image could be recorded and monitored in a
detailed fashion, the chance of a correct evaluation in a
short time is offered.
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Displaying of Examination Result
via Internet - MediLAB
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MediLAB

By using information sent to web page of hospital, test
result, report and images are accessed without extra
upgrade.
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Clinic number and password enabled sign-in prevent
information from being viewed by unauthorized 3rd
persons.
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Contracted institutions are also able to view examination
results with password via web.

If demanded, print-outs of examination results could be
taken with hospital logo.
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MediLAB
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Medisoft
Operating Theater
(Surgery) and
Hospitalization Sections
Hospitalization

Observation, Intense Care, Daily hospitalization
transactions are followed up separately.

Room bed capacities, occupancy reports could be taken.

With Drugs and Material Sign day/time and application
details of drugs and materials to be applied to patient are
followed up.

Owing to Measurement Signdaily follow-up of
measurement values such as blood pressure, fever, pulse
is done on basis of time and date.
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Hospitalization
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Hospitalization

Measurement Table may be established for hospitalization. Necessary
measurements related to patient may be noted down at Ölçümler
(measurements) tab .
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Hospitalization

Hospitalization Occupancy follow-up may be done. Graphics,
Occupancy List and Daily Lists may be easily accessed through
sections and demanded time intervals .
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Police ID Declaration

Police ID Declaration list could be prepared and sent via
program .
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Operation
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Operation

Operation Team
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Team who will carry out operation is defined at the program

Operation Incision Types
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Anasthesia Follow-up and Notes

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Anesthesis examination of patient, anesthesia so applied and
anesthesia notes
Epicrisis and Detailed Operation Epicrisis Notes
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Operation
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Operation Footage and Videos

Linking the operation footage and videos to patient file
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Risk (EUROSCORE) Information
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Drug and material used at operation may be entered
via operation card.
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Medisoft
Medical Accounting
Physician Progress Payments

For the transactions carried out at hospital, progress payments may be
calculated on the basis of Demanding Physicians, Application Doctor,
anesthesist and the 1st assistant physician at operations.
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Progress payments may be calculated on the basis of institution. Thus,
it is ensured that the same physician could gain a different progress
payment from a patient of ABC insurance company and, again, a
different progress payment from a patient of XYZ insurance company.

Progress payment and exception may be deifned on the basis of
transaction, and no progress payment may be given for some
transactions.

For instance: While examination transactions for patients whose institution is
SGK are defined as 10%, examination transactions for patients who make
payment for hospital expenses could be defined as 20%. Exceptionally, while
20% is charged for all examinations, such rate may increase to 30% for internal
diseases department.
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Physician Progress Payments
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Physician Progress Payments
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Physician Progress Payments

Transfer of progress payment may be linked to completion
of transaction and receipt of payment from institution
and/or patient. In case of risky payments (check, note)
progress payment accrual is made depending on
realization of payment.

In the event of cancellation of transaction or change in
amount, progress payment which was previously
calculated is reflected on the upcoming period as (–
negative) amount. Thus, it is ensured that payment is
made correctly without damaging past accounts.
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Physician Progress Payments

Progress payment is calculated after deducting
relative expenses for each transaction
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Entry of expenses may be done in 3 different ways: fixed
amount may be entered, an amount proportioned to price
could be calculated, and an entry could be made by user after
making a manual calculation.
A progress report prepared for a physician may be
copied to another physician. Although entire card
may be copied, only the demanded information could
be selected and copied.
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Hospital Price List
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Hospital Price List

By using different coefficient and multiplier values for a
service, drug or material, 7 different prices could be
defined.

5 different currencies could be used.

Based on the last purchasing invoice related to drugs and
materialsunit cost may be calculated.

Conditions of applying each service, drug or material to
patient could be defined. Mistake likelihood of user may
be eliminated by defining criteria based on patient's age,
sex, application frequency, number, branch and patient's
institution.
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Hospital Price List

Automatic Transaction may be added

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Application Department and Physician section may be
rendered obligatory.
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Owing to a transaction added to patient file “transaction to be
automatically added” and “transaction pack” may be defined.
Department and/or physicians that could apply the transaction
may be defined.
Control Times may be defined.

Patient control times may be defined in case of outpatient,
hospitalization and pack transactions.
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Contracts with Institutions

Limitless tariff and institution contracts may be defined.

Invoice could be issued to patient, insurance company and
Social Security Institution over their own price tariffs.

Discount rates which could be applied to institution and
patient may be defined on the basis of transaction or
transaction group and treatment type.

Invoice customized for institution could be printed .

Invoices in the demanded format, whether English, Coded or
Discounted are printed.
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Contracts with Institutions

Expiry dates of contracts made with institution
(effective date and expiry date; whether or not valid
at weekends) are defined.

Institution contracts which shall apply at branches of
hospital and effective dates are monitored via program.

Invoices issued for institution may be taken as list,
invoice closing based on patients could be made.
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Current statement pertaining to institution can be
followed up.
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Stock Follow-up

All drugs and consumables administered to patient
are deducted from stocks the moment they are used.

If drugs are preparations produced by hospitals,
content of them is deducted from stock according to
prescription defined.

Relation between branch - warehouse where
automatic deduction will be made from stocks is
defined in advance.
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Stock Follow-up

It may be ensured that material/drug is automatically
consumed according to expiry date or manual
selection is made according to expiryu date at the
moment of consumption.

Stock follow-up may be conducted in different units
such as boxes,pieces inside box, parcel, ml etc.

Department and/or branch may be defined for each
drug/material where they may be used.
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Stock Follow-up - Consumption
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Stock Follow-up
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Stock Follow-up –
Automatic Demand

Minimum stock quantity which is required to be available in each
warehouse is defined, and automatic demand receipt is created for the
material used.
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Pharmacy

Pending Material / Drug details can be accessed which are entered into
patient's account files. This information is followed up on the basis of
warehouse and patient, demanded quantities could be changed, and
demand may be created for relative warehouse and user.
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Management Reports and Statistics

All hospital revenues may be examined in details on the basis of
department, physician and transaction

Number of transactions carried out at each department, number
of transactions on the basis of physician and income gained can
be viewed.

Payment status of each transaction, whether or not invoiced,
income figures per file and patient may be reported

Department which gains the highest income or physician with
highest number of patients examined can be easily followed up.

Data can be taken from screen or printer in different formats
(as list or graphics) .
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Management Reports and Statistics
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Management Reports and Statistics
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Management Reports and Statistics
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Management Reports and Statistics
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Cost Analysis

Cost details of every transaction are stored at
relative card, thus, cost calculation is automatically
created at each transaction entry.
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Transaction reads its cost the moment it is entered from its
own card and writes down on relative patient file together with
cost.
If demanded, cost information could be automatically
read from last purchase prices of stock cards.
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Cost Analysis
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Cost Analysis - Prescribing

Finished product prescriptions composed of raw
materials at stocks or the other products.

Unit cost calculation is made by means of details
specified in the prescription, sales price analysis
could be made more easily, and income groups may
be defined.
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Cost Analysis - Prescribing
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Medisoft - ETS
Accounting and Finance
Management
MEDİSOFT –
Accounting and Finance Management
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Accounting and Finance
Management

In order for a hospital to be operated more
efficiently and in a more profitable manner, a good
resource management system is required apart from
a good information management system.

The most important element which enables
MEDİSOFT outperform its alternatives is existence of
a very good resource management system (Elektra
Ticari Set – ETS) integrated into its structure .
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Invoice Integration and Follow-up

All invoices issued by MEDİSOFT are included in ETS . The
current accounts upon which invoices are issued are
automatically debited.
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Elektra Commercial Set - ETS

Elektra Commercial Set (ETS) is a software system which
provides functions required for resource planning and
management of an enterprise .

ETS basically contains management of financial calculation
plans, stock management, purchasing and reporting functions .

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Stock,
Current
Safe,
Bank,
Check Note
Planning Invoice POS,
Use integrated with hand terminal
It is equipped with easy to use, safe and highly advanced
features.
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Elektra Commercial Set - ETS

It is comprehensive. It has sections where all transactions of hospital at
preliminary accounting and accounting may be followed up.

Unlimited number of income and expenses could be defined. Even the smallest
items of expense could be followed up in details.

It prepares probable cash flow on the demanded time interval according to
probable payment and collection details.

It automatically reminds due payment and collections.

It shows Debt Receivable DUE DATES and DEBT PERCENTAGE on the statement.

It controls Credit Limit in the Current Accounts.

According to stock counting, it prepares deficit analysis and warehouse cost
analysis.

It keeps a detailed record of Customer Complaints.
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ETS - Advantages

Medical and financial system is managed under a single program,
repeated data entry is eliminated, and it saves time and labor.

It is practical. Even those persons with no computer or accounting
competence can easily learn and use the software.

It is integrated. Appication conducted at any unit may be followed up
by all related units at the same time.

Data structure is sound. No loss or deterioration of data takes place
regardless of increase in data entries.

It is reliable. System makes automatic back up during the day.

All screens are authorized on the basis of user. Also, owing to detailed
LOG system, transactions performed at different computers by
different persons can be monitored .
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ETS - Current

It is possible to keep detailed records of current accounts, and stock and
finance movements could be easily accessed. Accounts could be classified
according to commercial group (Buyer, Seller, Personnel ) accounting code may
be defined and followed up easily.
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ETS - Current

All accounting movements may be carried out via current account screen. For
instance; cash collection from current account, internal transfer from safe to
safe, internal transfer from Bank to safe can be easily carried out via a single
screen.
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ETS – Safe / Bank

Necessary number of safes could be defined according to needs. For
instance; Medikal safe is opened and finance data at MEDİSOFT is
automatically viewed in the movement details of this safe.
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ETS – Safe / Bank

All banks to be worked with may be defined. By accessing to details of
any bank, payment types such as total amounts of cash, credit card and
check may be viewed.
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ETS – Invoice Entry

Purchase, sale via a single screen fatura and transactions according to invoice
types can be entered rapidly. Without exiting the invoice screen, invoice steps
could be made rapidly by making new current, stock, product entries.
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ETS – Check-Note Payroll

By following up Check-Notes Payrolls via a single screen, if demanded,
control system could be established with warning messages for due
checks – notes.
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ETS - Financial Statements

Financial statements required by enterprise could be easily produced.
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ETS-Trial Balance
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Medisoft
Data Processing
Management
System Management and
Authorization

By creating User Groups, Authorization on the basis
of group could be made.

Authorization could be made on the basis of Menu,
Screen and Computer.

Screen settings could be designed according to user.

User may make modifications on screens of system that could
be customized according to her/his way of using and may
render such modification unique for herself/himself. User may
add missing fields, and facilitate her/his own use by removing
the fields she/he does not want.
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System Management –
User Screen Design
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System Management and Authorization

Screen Based: Viewing, Writing, Erasing, Listing and
Revision
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Reporting

Apart from more than 100 reports that come with
Medisoft, hospital is able to design reports easily in line
with its own needs owing to report preparation tools of
program.
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Reporting
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Medisoft Additional Modules

Purchasing

Marketing and Public Relations

Technical Service and Failure Follow-up

Human Resource ManagementAdministrative
Management and Planning
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Purchasing Management

Order Management

Electronic Purchase Order and Approval

Price Offer Analysis

Purchasing Follow-up with Different Currency
Types

Stock Integration
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Marketing and Public Relations
Management (CRM)

Follow-up of Institution / Company Negotiations

Contracts

Customer Relations Management
 Survey Analyses

Market Competition Analysis
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Marketing and Public Relations
Management (CRM)
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Marketing and Public Relations
Management (CRM)
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Marketing and Public Relations
Management (CRM)
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Technical Service and Failure
Follow-up

Maintenance and Service of Devices

Maintenance and Service of Equipments

Follow-up of Fixtures with Barcode
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Human Resource Management

Personnel Payroll and Registration Follow-up

Integration of Card Enabled Entrance Systems

Follow-up of Leave

Performance Analyses

Training Planning
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Administrative Management and
Planning

Operation Follow-up and Control System

Agenda

Assigning a task to any person

Emergency communication system inside
institution
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THANK YOU…
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