Transcript pre-tax out-of-pocket medical expense - Linn

Welcome to
New Employee
Orientation
Today’s Overview
• Welcome
– Introductions – Please tell us who you are!
• Employment Information
• Benefits
LBCC’s Mission
As an institution of higher education, the Board of Education
believes that the entire college community and the district we
serve are entitled to a thoughtful and concise statement of the
college’s mission so that our various efforts may be guided by a
common understanding of our purpose.
The mission of LBCC is:
To engage in an education that enables all of us to participate in,
contribute to, and benefit from the cultural richness and economic
vitality of our communities.
Board Policy Series Number: 1005
LBCC’s Values
•
A. Believe in the potential of everyone
•
B. Pursue excellence
•
C. Create opportunities for success
•
D. Serve our community with integrity
•
E. Celebrate the gifts of diversity
•
F. Ignite creativity
•
G. Awaken the teacher and learner in all of us
Board Policy Series Number: 1010
What are My
Benefits?
• Medical, Dental,
Vision Coverage or
Opt-Out option
• Sec. 125 - Flexible
Spending Accts
• Life Insurance
• Long Term Disability
•
•
•
•
Long Term Care Ins.
Employee Assistance
Tuition Waiver
Paid Leave and/or
Sick Leave
• Retirement Savings
Employment Information
Getting Paid
• Employment Authorizations
• Payroll Information
- Time sheets
- Noncontract days
- Calendars
- Holidays
How is my Monthly
Pay Calculated?
• Annual salary or contract value is divided by
number of months of employment within the
authorization/contract period. (E.g.: $$ / months =
gross monthly pay). *Slightly different for new Faculty starting
in September.
• Annual salary is based on hours worked per week
and number of days worked per fiscal year.
Contract value is based on days worked per week
and total number of days left in contract year.
Time Sheets
• Time sheets indicate exceptions only (time missed from
your regular schedule)
• Exception time is reported on time sheets two weeks in
arrears - from 16th of previous month to 15th of current
month
• Contracted Classified and Confidential employees (hourly employees)
must turn in a time sheet each month
• Contracted Faculty, Management and Exempt employees only turn in
time sheets when using time away
• Time sheets are due to your supervisor prior to Payroll
Cutoff each month (talk to your department secretary)
• Holidays and NC days do not need to be reported on time
sheets
More About Pay
• Exception reporting on time sheets is through the
15th of each month, but you are paid for the entire
month (in equal payments each month). Exceptions
to regular work time (such as sick and/or paid
leave) taken after the 15th will be reflected on your
paycheck for the following month.
• Payday is always the last working day of the
month. ( published payroll schedule is on paperless office)
• Pay stubs are only available on employee tab in
WebRunner
Holidays
• Contracted Classified, Confidential,
and Management/Exempt employees
are paid for designated holidays
falling within their contracted work
period
• Faculty are paid for instructional and
in-service days only
Noncontract Days
• There are approx. 261 possible work days
within each fiscal year.
• LBCC’s employment contracts range from
168 days to 248 days
• The difference between total possible work
days and an employee’s contract days equals
the number of noncontract (NC) days within
that fiscal year period
• Noncontract days are un-paid days; an
employee is not scheduled to work
Fiscal Calendar
• Contracted Classified employees are required to
complete a calendar each year indicating
their personal NC days
• There are no personal NC days for
Management/Exempt and Confidential
employees
• Faculty will work with their Division Dean to
develop a work plan and schedule
Finding What You Need
• Time sheets, fiscal year calendar, W-4, I-9
forms, and payroll schedule can all be
found on the HR “paperless office” spot,
along with many other forms
http://po.linnbenton.edu/hr/
Safety
• Work related accidents
–Report immediately
–Call Nurse Plus 24/7
at (866) 209-7711
–Submit General Incident Report
–File WC Claim with SAIF if you
receive medical treatment
(not for personal illness)
Policies/Procedures/Trainings
• Policies and Administrative Rules are found
on the main Paperless Office page (intranet)
@
http://po.linnbenton.edu/BPsandARs/
• Standards of Conduct
– Treat one another courteously and
professionally
– Includes: no bullying, mobbing, berating,
humiliating, intimidating
Policies/Procedures/Trainings
• Violence Prevention
– No weapons on campus!
– No violent acts or threats of violence
• PETSA [Personal Enrichment Through SelfAwareness] training:
– www.linnbenton.edu>Faculty and Staff>HR>Safety and
Other Services>Human Resources>Training and
Development
– This training is now required of all staff and new
college students by federal law. It is designed to alert us
to dangers students face during college and dating life
and is very valuable for both men and women.
Policies/Procedures/Trainings
• Discrimination & Harassment
– Civil Rights Act prohibits discrimination
based on race, color, origin, religion, gender,
retaliation, association, age, FMLA status, or
disability
– Online training is required (found on HR web page)
Helps you identify and prevent workplace
harassment.
• unwelcome, offensive, hostile environment
– Reporting
• Scott Rolen– contact for employees, phone 541-917-4425
• Lynne Cox– contact for students, phone 541-917-4806
• Imminent threat-call Public Safety at 541-926-6855 or 911
Policies/Procedures/Trainings
• Computer Use/Email
– Downloading
– Public vs. Everyone
– Adhere to copyright laws
• We are a drug-free workplace
– No use, possession or distribution of drugs or
alcohol during work or related activities
– Alcohol allowed at specific college sponsored
events after hours or as part of the
teaching/learning environment
• ZERO TOLERANCE
Performance Review Process
• New Classified and Confidential employees are on a sixmonth trial service period.
– Optional 3 month review (written or verbal)
– Six month written review
• Mutually completed
• Faculty members are on trial service status for the first three
years, with yearly performance appraisals completed.
• Management/Exempt employees have no trial service
period.
• Regular reviews happen on a published schedule (refer to
bargaining agreement).
• Written reviews are included in personnel file with copies
available upon request.
Performance Review Process
• Used as an opportunity to discuss job performance and
expectations, address issues or concerns, and set goals for
staff development.
• Refer to your association contract (if applicable) to get
familiar with the process
• Utilize HR as a resource for questions. Forms are on
paperless office.
Other Important Information
•
•
•
•
Mandatory Breaks for Hourly Employees
Smoking in Designated Areas Only
Wellness Breaks
Public Safety
–
–
–
–
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Open/free parking; speed limits enforced
Emergency Help
Parking decals
Lost and found
Staff ID cards
• Bus pass
• Library card
• Sign up for notifications from “Regroup” in
WebRunner (use link below for instructions)
– https://www.linnbenton.edu/A6320A5D-31D1-11E3-B69F782BCB47BBE7
More Things to Know
• Check with your supervisor or
department secretary about:
– Evacuation procedures
– FAX, copier and long distance codes
– Ordering supplies
– Telephone training
– Business cards
• Main campus phone number:
541-917-4999
• Sending Mail
– Postal Service mail box or department mail
bag
• ATM
– Takena Hall
Now the REALLY Important
Stuff
• Places to eat
– Santiam Room
– Commons Cafeteria
– Courtyard Café
• coupon booklets $47.50 for $50
– Hotshot Coffee House
• Bookstore
–
–
–
–
stamps
supplies
snacks
popcorn and drink cup “deals”
BENEFITS
Health Insurance
Options
Oregon Educators Benefit Board
Health Insurance Carriers
• Medical Plans
– Moda Health or Kaiser
• Dental Plans
– Moda Health, Kaiser or Willamette Dental
• Vision Plans
– Moda Health or Kaiser
Medical/Vision Options
MODA Health
• MODA Statewide Plan
– 6 Preferred Provider
Organization (PPO)
medical plans,
including Rx coverage
• MODA Synergy
Plan
– 6 Patient Centered
Primary Care
Home (PCPH)
medical plans,
including Rx
coverage
• 4 Vision Plans
Medical/Vision Options
Kaiser
• Kaiser Heath Maintenance Organization
(HMO)
– 1 Traditional Co-pay med plan, includes Rx
– 1 Deductible med plan, includes Rx
– 1 High Deductible, HSA Compliant med plan,
RX covered as a medical service
• 1 Vision Plan
Dental Options
Moda/Kaiser/Willamette
• Moda Health
• Any licensed provider
• 4 dental plans
(including ortho)
• 1 low cost dental plan
(no ortho)
• Annual maximum and
deductible
• Kaiser
• Must go to a Kaiser
facility
• 1 dental plan
• Co-pay plan
• No annual maximum or
deductible
• Willamette Dental
• Must go to a Willamette Dental facility
• Co-pay plan
• No annual maximum or deductible
Dedicated Websites for
OEBB Members
• Moda Health
– https://www.modahealth.com/oebb/index.shtml?dn=ods/
• Kaiser Permanente
– http://my.kaiserpermanente.org/nw/oebb/
• Willamette Dental
– www.willamettedental.com/oebb
Employee Classifications
• Classified
• Confidential
• Management/Exempt
• Faculty
**your classification will determine your benefits
Health Insurance
• Who is eligible for coverage?
– Contracted employees, and PT Faculty
employees under specific conditions
– Spouse or Qualified Domestic Partner*
– Qualified Children
• An eligible employee’s, spouse’s, or domestic partner’s
biological son, daughter, stepson, or stepdaughter; adopted
child, child placed for adoption, or legally placed child, who is
25 or younger .
• A “child” who is incapable of self-sustaining employment
because of a developmental disability, mental illness, or
physical disability, when specific criteria is met.
* The employer portion of domestic partner benefits is
subject to taxation-health ins and tuition waiver.
New Hire On-line Enrollment
• MyOEBB Benefit Management System
– Personal user log-in and password
– Access from your PC, Smartphone or Smart Pad
– Freedom to choose from all OEBB medical, dental
and vision plans
– LBCC out-of-pocket rates listed on-line
• https://myoebb.org/oebb/!pb.main
Annual Open Enrollment
August 15th
• Annual insurance review and dependent
verification
• Informational Meetings on LBCC
Campuses
• On-line enrollment in MyOEBB Benefit
Management System from any device
Flexible Spending Accounts
 Tax savings for premiums and qualified healthcare, day
care, and elder care expenses
 Contributions are deducted from paycheck during month
in which benefits begin (October’s paycheck pays October’s
FSA)
 On-line enrollment and claims processing
 ‘Benny’ debit card for eligible expenses
http://www.chard-snyder.com/oebb.html
Internal Revenue Code
Section 125
Flexible Spending Account
Premium Contribution
Account
Health Care Expense
Reimbursement Account
Dependent Day Care
Portion of premiums not paid
by LBCC
Deductibles, Co-pays,
Ortho, Rx sunglasses, etc.
Children to age 12;
Other qualified IRS dependents
Benefits of Using the Flexible
Spending Account
Without a
Reimbursement
Account
With a
Reimbursement
Account
$25,000
$25,000
$0
-$500
3. Taxable income
$25,000
$24,500
4. Less: Federal taxes (based on 28%)
-$7,000
-$6,860
5. Less: State taxes (based on 5.3%)*
-$1,325
-$1,299
6. Less: FICA taxes (based on 7.65%)
-$1,913
-$1,874
7. Less: out-of-pocket med. expenses after-tax
-$500
$14,262
$0
$14,467
$0
$205
1. Annual pay
2. Less: pre-tax out-of-pocket medical
expense
8. Income after medical expenses
9. Taxes saved
Premium Contribution
Account
• Monthly medical, dental and vision premiums are
deducted from employees paycheck pre-tax (some
restrictions apply) beginning month prior to benefits
start date. (ex., September’s paycheck pays October’s insurance
premium)
• Pre-tax deductions change automatically each year as
medical, dental and vision premiums change
Unreimbursed Health
Account
• Maximum contribution: $208.33/mo.
Minimum $10/mo.
• Expense must occur during medical plan year
• May ‘roll over’ up to $500 but remainder is useit-or-lose-it
• Over-the-counter (OTC) medications are
eligible expenses under the flexible spending
account (physicians note may be required).
Dependent Daycare Account
Compare tax credit against deduction
Be conservative with your election
amount
Life Insurance
Remember to keep your beneficiary
designation current
• Life Insurance amount is $50,000 paid by College.
• Additional Accidental Death & Dismemberment benefit
is also $50,000 paid by College.
Life Insurance cont.
• Accelerated Death Benefit: Allows a terminally ill employee
access to 90% of death benefit or a max of $500,000 combined
basic and optional
• Survivor Support: Toll-free telephone counseling and financial
planning assistance for beneficiaries and for accelerated benefit
recipient
• Optional Life Insurance Plans:
 What are the Guaranteed Issue (GI) amounts?
• Employee GI = $100,000 (if employee purchased at least $10,000 when
newly eligible, may increase in $10,000 increments each year up to $100,000
without medical history)
• Spousal GI = $30,000
• Child GI and maximum = $10,000 (covers all eligible children in family)
Long Term Disability
Helps replace income lost due
to accident or illness
• After 90 days of physician
certified disability
• 60% of your basic monthly
earnings to a maximum of
$8,000 per month
Long Term Care
Offered through
Oregon Educators Benefits
Board/UNUM.
• Pays a monthly benefit to provide care if you
are unable to do 2 or more activities of daily
living due to a medically certified condition
• Guaranteed acceptance at levels up to $6000 per
month
• Affordable rates that do not increase due to
advancing age
Employee Assistance Program
• No cost for employees and eligible
dependents
• Short term confidential counseling
– 5 visits per year/per issue
• and 1 legal consultation/year
– Offices in Corvallis and Eugene
• Classes and workshops
• Newsletters
www.myrbh.com
Tuition Waiver
• Who is eligible?
– Spouse or domestic partner
– Eligible dependent children to age 26
• Tuition only *
– *Exception for Community Ed classes. (Must follow process in
order to have waiver apply)
– Does not cover lab fees
– Does not include tuition for cost-recovery programs
• Registration
– Early registration (can use one-class voucher from registration)
– Open registration-enroll through WebRunner or in person
• Additional waiver on space availability
– Refer to bargaining agreement
Paid Time Away from LBCC
• Paid leave (aka vacation)
- accrual rates
- requesting vacation
- personal and emergency
leave (2 days/yr for classified)
- carry over
• Sick leave
- accrual rate
- use of
- calling in
- personal and emergency
leave (2 days/yr for faculty)
• Bereavement leave
- up to 5 days
• Jury Duty pay
- deposit pay with
Business Office
- keep mileage
Retirement
• PERS/OPSRP-IAP Account
– Visit the website at www.oregon.gov/PERS
– 6% Contribution to your account each month after
wait period, if applicable. Contribution is made by
employer or employee based on classification
• Vesting based on length of service or age
• Remember to complete beneficiary designation
– Visit the website at www.oregon.gov/PERS
• Account access and information
Retirement cont.
• Tax Sheltered Annuities
403(b)—IRA for nonprofits
– Administered through Carruth
Compliance Consulting
– Payroll deduction grows tax
deferred
– Taxable at withdrawal
– Many ways to invest
70000
60000
50000
40000
After
Tax
Before
Tax
30000
20000
10000
• LBCC does not decide on
investment
0
1
Year
10
Year
http://www.linnbenton.edu/go/human-resources/tsa
Questions