Transcript GP2GP - Health and Social Care Information Centre

GP2GP
Electronic health record transfer
1
What is GP2GP?
GP2GP is a software application that can be used
to transfer a patient’s electronic health record
from their previous GP practice to their new
one.
What they say about GP2GP
“Everything transfers across in one
quick step and is automatically filed
into the relevant sections of a
patient's record. At first I thought "it
can't be as simple as that? But it
really is. I think it's fantastic!”
Hilary Ellis, Practice Manager, St
James’ Medical Practice, Croydon
“The main advantage of GP2GP will be
improved care for patients as GPs can
have full and detailed medical records
available to them within 24 hrs of a patient
registering. The records are transferred
directly between the practices and remain
secure and confidential at all times.”
Dr John Hampson, Greenmount
Practice, Bury
"The best innovation for medical records since we started using
computers for patient care."
Dr Rakesh Chopra, Cowes Medical Centre, Isle of Wight
How does it work?
1. New patient wishes
to register
2. Patient demographics
located on Personal Demographic
Service
Old GP Practice
New GP Practice
3. Patient electronic health record
requested
from old practice
4. Patient electronic health record
sent
to new practice
Benefits of using GP2GP
•
Improved quality and continuity of care
– Consulting with immediate access to the electronic health record
– Past medical history available and information about medication, allergies,
immunisations and vaccinations
•
Improved safety
– Accuracy of new patient EHR
– Fewer errors, less scope for litigation
•
Clinical time savings
– EHR available during initial consultations
– Less request for duplicate lab tests
•
Administrative time savings
– Summarisation
– Less data entry
– QOF information readily available
GP2GP process overview
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Log on using your NHS Smartcard and register the patient as you would
normally.
Identify the patient on the Personal Demographic Service using
Advanced Trace.
Use the Spine to make a request to the patient’s previous practice for
their electronic health record.
The previous practice’s system will handle the request automatically.
The patient’s record is sent and is displayed in the ‘Records Received’
folder in Workflow Manager - if the patient’s record has been received,
file the record as appropriate.
Dealing with incoming records
 Incoming records must be clinically reviewed.
 File the patient record. Remember, you can amend the record as much as you like
once it is filed.
 Add a note to the record to remind staff that it is an Electronic Health Record and
needs to be summarised.
 Clinicians need to access the record either prior to, or at, the first consultation, to
activate medication and allergies.
What is transferred?
All data recorded electronically against
the patient
All Read coded data
Free text information
Attachments embedded in the EHR or
linked by a compliant 3rd Party system
Allergies
Notepad entries/priorities
GP2GP Business Change
• The GP2GP record transfer process can be considered in a series of
stages, each of which needs to be supported organisationally by the GP
practice.
• Practices should ensure that all of these stages are managed effectively
and that cover is in place for leave and/or staff changes.
Business Change – registering the patient
• Reception Desk
– Obtaining correct new patient information
• Reception/back office
– Entering patient details on to the clinical system using
NHS Smartcard and where possible ensuring a
Personal Demographics Service (PDS) match
– Generating and managing GP2GP tasks/ requests
Business Change – Filing the EHR
• Reception/ back office/ summariser:
– Check and preview record
– File the record into the clinical system
– Add summarising note to inform staff this is a GP2GP
transfer and needs to be summarised
Business Change – EHR checks and summarising
• Notes summariser:
– Checking EHR and managing ‘degraded’ entries
– Checking & summarising EHRs against the Lloyd
George record when it arrives
• Clinician:
– Checking allergies/adverse reactions
– Dealing with medications
Considerations
 Only attachments embedded in a patient’s record or linked by a compliant 3rd
party system can currently be transferred.
 There may be a degradation (to text) of some data related to read code
matching etc. This will be clearly highlighted in the received electronic health
record and the overall process will still be quicker.
 Transfer of paper records will continue for the foreseeable future.
 Temporary registered patients will be dealt with as normal.
File Size
 There is currently a 5mb limit on total message size,
and a 99 attachments limit.
 A future version of GP2GP will remove the restriction
of size and attachments.
What you need for GP2GP
 GP2GP compliant clinical IT systems and software versions need to
be in use. Currently:
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EMIS LV 5.2
EMIS Web
INPS Vision 3
TPP SystmOne
 HSCIC infrastructure, including:
N3 network connections, NHS Smartcards.
 Smartcards must be allocated to all registered GPs and support staff
who manage patient records (GPs do not need to use Smartcards to
access patient records).
Local preparations - practices
 Read the GP2GP Web site information on the Implementation page
 Read and implement ‘Good Practice Guidelines’ - available from
www.hscic.gov.uk/gp2gp.
 Ensure relevant staff attend the necessary training sessions, including at
least one GP.
 Identify a practice GP2GP lead and allocate staff responsibilities for the
GP2GP process.
 Obtain Smartcards for GP2GP users if necessary.
 Quality of medical records - work with local GP2GP leads to
improve/standardise data recording standards.
 Practice staff should access the PRIMIS+ online learning resource which is
based on the Good Practice Guidelines produced by the Joint General
Practice Information Technology Committee (JGPITC).
Implementation
 CCGs will verify which practices are currently eligible for GP2GP.
 CCG leads and practices will have access to implementation
guidance on the GP2GP Web pages.
 Clinical system suppliers will contact practices to book training.
Training will be delivered on-site at practices or on-Line.
Further information
GP2GP web pages at:
www.hscic.gov.uk/gp2gp