Transcript Presentation by Ms. J. Poettering (Electronic tool)

Electronic Periodic Reporting
• Europe is pioneer in completion of electronic
version of Section I in 2004/2005
• 100% of the States Parties prepared a report
• All answers are stored in a database
• 94% of the close-ended questions were
answered
• An evaluation tool for statistical analysis was
developed and used for synthesis reports
• "Year of Reflection" to be held in 2006/2007
Focal Points
•
•
•
•
FPs often exchanged: loss of know-how
Loss of accuracy through translations
Dispersion of information sources
Lack of cooperation/understanding from
people not directly engaged in PR
• PR is a time-consuming and labourintensive process
• Respect the FPs and their work, give
adequate feedback and follow-up!
Questionnaire
• Need for clearer and more concise
formulation of the questions
• Inconsistencies in the questionnaire and
between questionnaire and Explanatory
Notes
• Problems with Tentative Lists/Nominations
• Parallel MS Word version is problematic
• Size of textbox answers to be discussed
• Demand for attachment of files
Preparation of Tentative Lists
National level
Regional level
120.00%
Percentage of States Parties
Local level
100.00%
Public
consultation
80.00%
60.00%
40.00%
20.00%
0.00%
Nordic and
Baltic Europe
Western
Europe
Mediterranean Central and
Europe
South Eastern
Europe
Eastern
Europe
Tentative Lists
Number of sites on Tentative
Lists (including nominated sites
pending for a final Committee
decison)
Number of nominated sites on
Tentative Lists pending for a
final Committee decision
180
163
160
140
120
110
96
100
80
62
60
43
40
20
28
13
29
21
14
0
Nordic and Baltic
Europe
Western Europe
Mediterranean
Europe
Central and South
Eastern Europe
Eastern Europe
E
in
g
H
ng
er
e
d
rt
ne
e
er
20
O
th
ct
ed
ip
tig
su
re
rs
h
pr
ot
e
pa
ite
di
ng
re
s
fu
n
of
s
ur
/p
re
s
si
te
in
on
o
d
lp
se
tio
n
lit
ic
a
re
a
er
va
/p
o
In
c
on
s
W
or
ki
ng
bb
y
nd
a
Lo
C
Most important perceived
benefits of World Heritage listing
25
First benefit
Second benefit
Third benefit
15
10
5
0
Evaluation
• Electronic tool for statistical evaluation of
answers
• Tables as basis for graphic visualisation
• Regional and/or sub-regional approach
• Possible integration of additional
components into the electronic tool
• Follow the development of answers to PR
over several cycles
• Access for WHC and experts only
Electronic Periodic Reporting
Electronic Questionnaire
Database
Statistical Evaluation Tool
Graphic Presentation
Synthesis Report
Data from WHC
Other “Databases”
•
•
•
•
•
•
•
•
•
•
Sites (SQL)
Site Managers (diverse)
Tentative Lists (MS ACCESS)
Nominations (SQL and MS ACCESS)
Committee Decisions (MS ACCESS)
Advisory Body Evaluations (scanned)
SOC Reports (MS ACCESS … )
International Assistance (several MS ACCESS)
Country/Site Data Sheets (could be result of DB query)
DG Briefings (could be result of DB query)
Information Management
• Link and standardize different databases
(a “PR database” and other separate databases
make no sense)
• Neither data from States Parties nor from WHC
are totally reliable
• Continuous exchange of updated information
through the database
• Give access to other partners (e.g. site
managers, Advisory Bodies, ...)
• Let SPs profit from the disposal of an updated
and reliable database
Periodicity of Updating
Depending on type of information:
• Once at the beginning: “historical data”
• According to statutory process (inscriptions with
criteria, statements of significance etc., change
of boundaries, names etc., new nominations,
SOC reports, …)
• Six year cycle (general assessments, proposed
actions, statistical indicators, …)
• Constantly (contact persons, addresses,
inventories, projects, tentative lists, …)
Type of information
Statistical Data
Measurability
|
Electronic questionnaire
and evaluation tool
essential
Qualitative Data
Problems, comments,
assessments, proposed
actions
|
Electronic questionnaire
and evaluation tool
possible
|
But: Danger of undervaluing
the information!
Thank you for your attention
For more details:
"Report on Electronic Periodic Reporting
and Information Management“
Jorun Poettering