Transcript ClinPortal Overview

ClinPortal
A Clinical Data Management Solution
What is ClinPortal?
 Web-based, data collection tool
 Developed at Washington University School of Medicine
 Designed for the following types of studies
• PI Initiated Studies
• Disease-oriented groups (Patient ‘databases’)
• Multi-institutional studies/trials
 Application integration
• Tissue Suite
• CIDER
 Grant Supported
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Standardized vocabulary
Reuses clinical variables
Data sharing
Identified, De-Identified (HIPAA compliant)
What is a
ClinPortal Study?
ClinPortal has 2 roles: PI and Coordinator
Both roles have the same privileges: full
identified PHI for all participants on all forms,
unless otherwise specified by PI
Complete Protocol Title per IRB approval
Familiar, shortened title
IRB #
IRB documented start date for protocol
Consent
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Tiered Consent
Updated
Queryable
Upload signed copy
Overview
ClinPortal
IRB
approved
Consent
&
Protocol
Participant
Study
Calendar
Visit Details
Event
Visit
Form
Form Elements
Text Box- integer
Drop down list- PVlist
Text-decimal (x.xx)
Boolean-check box
Radio Button-PV list
Add More
function
Form Elements
Date Picker
Multi-select list- PV list
Unified Model
& Standardization
General Study: Family History
Fetal Study: Maternal Medical
History
2 different studies: General Study and Fetal Study
2 different forms: General Family History and Maternal Medical History
Shared attributes: Relationship and Diagnosis
Study Development
Cycle
Data
Dictionary
Standardization
Reuse
Model
User Mtg
Load
Forms
development
System Integration
ClinPortal
caTissue
Data management
*Lab results
Demographics
Medications
Diagnosis
Procedures
Admit/DC
CIDER
Participant Registration
Study Protocol
IRB approval
Encounter dates
Visit information
CSMS
Administrative, Billing, Regulatory
Clinical Research at WUSM
ClinPortal & Tissue Suite
Participant
Clinical Study
Registration
ClinPortal
Tissue Suite
Collection Protocol
Registration
Clinical Study
Collection Protocol
CS Event
CP Event
Visit
SCG
Form 1
Form 2
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Specimen 1
Specimen 2
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How do I access
ClinPortal?
Access
User Responsibilities
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On campus: accessed from any
WUCON connection
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Off-campus : accessed with a VPN client
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ClinPortal Administrator approved user
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Users must have an approved study
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Request access on homepage or by
contacting our helpdesk at
[email protected]
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Follow established rules and procedures
Obtain HIPAA/IRB approval if necessary
Do NOT share user IDs and passwords
Safeguard patient privacy and protect
clinical data sets.
Escalate issues/questions to application
Administrator or application Helpdesk
Do NOT download, move, or copy
identified/limited data sets to USB drives,
CDs, DVDs, other removable devices, or
servers/workstations/desktops/laptops on
unsecure networks
User access will be revoked in any case
of failure to follow the rules.
Demonstration
https://clinpd6.cbmi.wucon.wustl.edu:8443/clinportal