Transcript MGS351 - Microsoft Access 2010 Ch 7

Microsoft Access 2013
Build User-Friendly Database
Systems
Chapter 7
Chapter Overview
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Query Based Forms

AutoLookup

Menu Systems
– Switchboards,
Blank Forms and
Navigation Forms

Macros
– Autoexec,
Help Button
Query Based Forms
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Display data from multiple
tables
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Display calculated fields
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Utilize AutoLookup
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Display sorted data
AutoLookup
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Automatically “looks up” data
based on a primary key
Tables used in query must have
a one-to-many relationship
Join field in the query must be
taken from the many side
Forms and AutoLookup
Example
Switchboard Menu System
Switchboard Wizard creates a user friendly menu that can
link together all of your forms and reports in one place.
Limit of 8 items per menu. Submenus can be added if 8
item limit is exceeded.
The wizard creates a form called Switchboard and a table
called Switchboard items. Do NOT delete or move the
textboxes and buttons in the design of the Switchboard
form.
Page 74, Step 13 explains how to enable the Switchboard
Manager in Access 2010
Blank Form Menu System
Alternatively, a menu can be built from
a blank form and command buttons.
Advantages: Unlimited items on menu
and greater design flexibility.
Navigation Form Menu System
Alternatively, a menu can be built
using a Navigation Form from a
blank form and command buttons.
Advantages: Updated design and Web
integration
Disadvantages: Limited customization
options available
Macros
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Used to execute series of stored
commands
Useful for opening and closing
forms, reports, or queries
Makes an application easier to use
Macro Example
Help Button

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Macro using MsgBox function that
provides technical support
information.
Sample help message:
–
“Please call 555-5555 for technical
support”
AutoExec Macro
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Special macro will Automatically Execute
when database is opened.
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Used to open main menu on startup.
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Macro should be saved with the name
“Autoexec” for it to be recognized as this
special type of macro.
Database Startup Options


May be used instead of Autoexec
macro to automatically open a form
on database startup
See page 70 for additional
instructions
Homework 5

Chapter 7 Guided Exercise

Chapter 7 Applied Exercise