Transcript beac communication project

BEAC COMMUNICATION
PROJECT
Rebecka Snefuglli Sondell
Project Coordinator, IBS
OUTLINE
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Background
Project plan and methodology
Feedback from working groups
Communication strategy
Information platform
Conclusion
BACKGROUND
• Online survey
• Responses from 70 WG members
SURVEY RESULT
SURVEY RESULT
SURVEY RESULT
Asks for:
• More cooperation with other WGs
• Better communication
• Increase participation
• Redefine mandates
COMMUNICATION PROJECT
• Aim
• Three parts:
– Evaluation study of the BEAC working groups
– Regional communication strategy
– Information platform for WG projects
• Cooperation partners
• Supported by the Norwegian Barents
Secretariat
EVALUATION STUDY OF WGs
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Continuation of survey
12 working groups
Interview questions
Analysis of feedback
Recommendations
Stronger vertical relations
«I feel like the group is hanging there, but there
is no one to catch what we are doing. Who is
actually taking notice of the work that we are
doing?»
(JWGT)
PROPOSALS
• More engagement from CSO and RC.
• Participation of WGs in other BEAC events.
• Connect mandates to overarching BEAC goals.
COMMON PLATFORM FOR WGs
« An information platform is a very good idea
[...] so that when we start thinking about
possible cooperation between the working
groups, it will be more visible for us how the
projects that are discussed in one group may
intertwine with the topics of other groups. »
(JWGC)
PROPOSALS
• Common intraweb
• Back-to-back meetings
• Regional / National WG meetings
SECRETARIAL SUPPORT
« Since we have no permanent secretary, and
there are new people coming every second year
[...], it would be of great help to have a more
active International Barents Secretariat. »
(JWGC)
PROPOSALS
• Expand IBS capacity – WG secretary?
• Improve the information about IBS services.
CLEAR GUIDELINES FOR STRUCTURES
AND PROCESSES
«The challenges that we had may have to do
with the [...] loose agreements and attachment.
[...] For an efficient working groups, it would of
course be better to have much more regulated,
financed and clear mandates.»
(RWGIEC)
PROPOSAL: Standardise WG mandates
PROJECTS GIVE CONTINUITY
«When we had the Barents Freeway Project we
were very available and active and discussed
[...] very actively. We were preparing projects,
exchanging ideas and we had more meetings
too. [...] It is difficult to communicate between
meetings if we don’t have any projects.»
(RWGTL)
FINANCING
WORK CAPACITY
PROPOSALS
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Financial mechanism for BEAC
Clearer mandates from home organisations
Share information between WGs
Intraweb for WGs
COMMUNICATION STRATEGY
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Developed by Kainuu Regional Council
Adopted in May 2016
Aim: facilitate communication
Continuous process
INFORMATION PLATFORM
• Current challenges
• Aim: dissemination of information about
BEAC projects
CONCLUSION
• Vertically disconnected.
• Organisational development up on the
agenda.
Thank you!
Rebecka Snefuglli Sondell
Project Coordinator, IBS
[email protected]