Transcript 3 CHAPTER General-Purpose APPLICATION SOFTWARE

3
GeneralPurpose
APPLICATION
SOFTWARE
3-2
Competencies
Discuss common features of most software
applications
Discuss word processors and word processing
features
Describe spreadsheets and spreadsheet features
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-3
Competencies cont.
Discuss database management systems
Describe presentation graphics
Discuss integrated software
Describe ways to share data between
applications
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-4
Application Software
Basic applications
Called general-purpose or productivity applications
Common types
Word processors
Spreadsheets
Database management systems
Presentation graphics
Specialized applications (graphics programs, audio,
video editors, multimedia
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-5
Common Features
Graphical User Interface (GUI) –graphical elements
called icons
Windows
Contain document, program
message
Menus
Toolbars
Help
Note: DOS
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-6
Toolbars
Commonly used commands
Contain shortcuts
Most common
Standard
Formatting
Open
Save
Print
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-7
Web Based Applications
Access to applications stored on web sites
Application service providers (ASP)
Special sites
Allows access to Web-based applications
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-8
For application to be used a copy of the program
is read into the memory.
Special website ASP allow access to their
applications programs.
To use the web based application connect to the
ASP.copy the application to the memory.
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-9
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-10
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-11
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-12
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-13
Word Processors
Used to create text-based documents
Memos, letters, and faxes
Newsletters, manuals, and brochures
Three most widely used word processing
programs
Microsoft Word
Corel WordPerfect
Lotus WordPro
Homework 1
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-14
Word Processor Features
Word Wrap
Editing
Thesaurus (glossary)
Spelling and grammar checkers
Find and Replace
Formatting
Font and font sizing
Character effects
Bulleted and numbered lists
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-15
Creating a Report
Header and Footer
Footnote and references
Insert reference
Table
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-16
Spreadsheets
Programs that manipulate numeric data
Three most widely used spreadsheet programs
Microsoft Excel
Corel Quattro Pro
Lotus 1-2-3
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-17
What is Quattro Pro ?
Corel's spreadsheet program. Part of Corel's
WordPerfect Office suite.
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-18
Lotus 1-2-3 is an integrated software package capable of performing
three specific functions:
Electronic Spreadsheet/Worksheet-This function performs
calculations and analysis of numerical data.
Database Management-This function lets you manage great amounts
of information and perform queries that can sort and extract the
required information.
Graphics-This function allows the user to represent the data analyzed in
a pictorial fashion that makes the data easier to understand and
analyze
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-19
Spreadsheet Features
Workbook files (one or more worksheet)
Worksheets
Formulas
Functions
Analytical graphs
or charts
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-20
Creating a Sales Forecast
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-21
Creating a Chart
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-22
Database Management Systems
DBMS (Database Manager, relational DB)
A collection of related data
Sets up a structure for data storage
Three most widely used database programs
Microsoft Access
Corel Paradox
Lotus Approach
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-23
Lotus Approach
Corel Paradox
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-24
Database Features
Data is organized into related Tables
Records (row- all data of the person, action)
Fields (column- fields of data, country, P.O.box)
Data value
Record sorting
Queries (request for specific data contained in a database in one
or more tables)
Forms (reflect the contents for one record in a table)
Reports
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-25
Creating a Database
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-26
Creating a Query
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-27
Presentation Graphics
Programs that create visually interesting
presentations
Three most widely used presentation programs
Microsoft PowerPoint
Corel Presentations
Lotus Freelance Graphics
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-28
Corel Presentations
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-29
Lotus Freelance Graphics
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-30
Presentation Graphics Features
Slides
Design templates
Special effects
AutoContent wizard
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-31
Creating a Presentation
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-32
Integrated Packages
A single program that provides the functionality
of a widely used program
Popular with many home users
Classified as personal or home software
Advantages are cost and simplicity
Disadvantages are limited functions
Popular packages are Microsoft Works & Apple
Works
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-33
Microsoft Works
Apple Works
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-34
Software Suites
Collection of separate application programs sold
as a group
Four types of suites
Productivity suite (business suite, word, presenation, lotus smart
suite
Personal suite (Microsoft work suite fig 3.17)
Specialized suite( graphic suite- chapter 4)
Utility suite (Norton system chapter 5)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-35
Sharing Data Between
Applications
Copy and paste
Object linking and embedding (OLE)
Powerful and useful features
Connects separate applications
Supports sharing and exchanging files
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-36
Object Linking
A link is made from the source file to the
destination file
Use when you want the destination document to
contain the most updated data
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-37
Object Embedding
Object from the source file is embedded in the
destination document
Object becomes part of the destination document
Changes made to the embedded object not
reflected in the original source file
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-38
A Look to the Future
Web-Based Application Software
Use the Web to connect to an application service
provider
No programs to install
Allows for a simpler
and cheaper
computing system
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-39
Key Terms
analytical graph (70)
application service
providers (asp)(63)
application software(62)
AutoContent wizard (77)
basic applications (62)
bulleted list (66)
business suite (80)
button (62)
cell (69)
character effects (66)
chart (70)
column (69)
database (74)
database management
system (DBMS) (74)
database manager (74)
destination file (81)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-40
Key Terms
dialog box (62)
document (66)
drop-down menu (62)
editing (66)
field (74)
find and replace (66)
font (66)
font size (66)
form (74)
format (66)
formula (69)
function (69)
general-purpose
applications (62)
grammar checker (66)
graphical user interface
(GUI) (62)
Help (62)
home software (79)
home suite (80)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-41
Key Terms
icons (62)
integrated package (79)
label (69)
master slide (77)
menu (62)
menu bar (62)
numbered list (66)
numeric entry (69)
object embedding (81)
object linking (81)
object linking and
embedding (OLE) (81)
personal software (79)
personal suite (80)
pointer (62)
presentation graphic (77)
productivity applications
(62)
productivity suite (80)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-42
Key Terms
pull-down menu (62)
query (74)
range (70)
recalculation (70)
record (74)
relational database (74)
report (74)
row (69)
sheet (69)
slide (77)
software suite (80)
sort (74)
source file (81)
special-purpose
application (62)
specialized applications
(62)
specialized suite (80)
spelling checker (66)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-43
Key Terms
spread sheet (69)
standard toolbar (62)
system software (62)
table (74)
text entry (69)
thesaurus (66)
toolbar (62)
user interface (62)
utility suite (80)
Web-based application
(63)
what-if analysis (70)
window (62)
word processor (69)
word wrap (66)
workbook file (69)
worksheet (69)
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-44
FAQs
What is a graphical user interface?
What are the advantages of using a web-based
application?
What kind of documents can I create with a
word processing program?
What is the difference between a spreadsheet
and a worksheet?
What is a relational database?
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-45
Discussion Questions
What are the major differences between a
spreadsheet and a database?
Discuss the features you can use to enhance a
presentation.
Why are integrated packages popular? Why not
use a software suite? Discuss.
Describe the two methods for sharing data
between applications.
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.
3-46
Fill the table
Application Name
Toolbars
User Interface
Corel WordPerfect
Lotus WordPro
© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved.