Transcript Project management for the legal administrator

Project
Management
for the “Non”
Project Manager
Agenda
 What is a project and who’s involved?
 Project Charter
 Project Organization Chart & Roles
 Scope
 Communication
 Keys to success
What is a Project?
 Not Everyday, routine, repetitive work
 Major characteristics:
 Has an established objective
 Has a defined lifespan with a beginning and an end
 Normally includes the involvement of several
departments and professionals
 Typically involves something never or rarely done
before
 Has specific time, cost, and performance objectives
Who is involved in a project?
 Project Sponsor
 Project Manager
 Team Members
 Stakeholders
A Successful Project Team…
 A successful project team has some specific
characteristics:
 Competence
 A clear, common goal
 Commitment to the common goal
 An environment within which everyone contributes
and benefits
 A supportive team/organizational structure
 Alignment of project goals with organizational goals
Project Charter
 What is it? It may include…
 Name of project sponsor
 Relationship between project and organization
goals
 Benefits of the project to the organization’s goals
 Expected time frame of the work
 A concise description of project objectives
 The budget, allocations, and resources available to
the team
 The project manager’s authority
 The sponsor’s signature
Project Organization
Project Scope
 Vital to the success of the project
 A key ingredient to a successful team
 Scope creep can kill your project
Communications Plan
 How will decisions be made?
 Majority Rule
 Consensus
 Small Group/Committee
 Leader/PM
 How will you communicate primarily?
 Phone
 E-mail
 Forums/bulletin boards
 Meetings (online or in person)
 What are the attendance policies for meetings?
Communications Plan
 What other communications methods are
acceptable?
 How long should it take to respond to messages?
 How do you track outstanding items?
 How do you document decisions/actions?
 Keep minutes?
 Reports?
Project Success
 Clear PM charter
 Understood organizational chart
 Leadership
 Avoiding scope creep
 Communication
 Flexibility
What We’ve Covered
 What is a project and who’s involved?
 Project Charter
 Project Organization Chart & Roles
 Scope
 Communication
 Keys to success
Project Management Institute -http://www.pmi.org/PMBOK-Guide-andStandards.aspx
Questions
iPad apps for Project Management -http://mastersinprojectmanagement.com
/25-incredibly-useful-ipad-apps-forproject-managers
Software for Project Management -http://www.web-basedsoftware.com/project-management/
Dale L. Trexler
Chief Warrant Officer Four
Deputy Knowledge Officer, US Army JAG Corps
2200 Army Pentagon
Washington, DC 20310
571-256-4477
[email protected]
W. Sean Luman
Director, Knowledge Management
Bracewell & Giuliani LLP
711 Louisiana Street, Suite 2300
Houston, Texas 77002-2770
T: 713.221.1283 | F: 713.222.3283
[email protected] | www.bgllp.com