Transcript Internet/Intranet Technology in Information System

MIS
Dr. Ejaz Ahmad Khan
Health Services Academy
At the end of the session , the
Participants should be able to:
• Understand the existing MIS
internationally
• Interpret the strength and
weaknesses of the systems
• Conceptualize Theory versus
Practicality
Learning MIS?
Participants on Board
• What is Information System?
• Can we manage without
information system?
• Why is it necessary to have an
MIS?
• What can be possible methods?
• Examples
Example :Hardware Framework
Headquarters
Internet
Centre 1
Centre 3
Centre 2
HEALTH MANAGEMENT
INFORMATION SYSTEM
• The HMIS has been defined as
a system that provides an
appropriate information
support to each decision
making level of the health
care delivery system.
MIS Application
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Communication for better management
Effective Communication
Flows of Communication
Communication Networks
Characteristics of information
Quantity of information
Quality of Information
Sharing the Information:
• COMMUNICATION
Contd.…….+
• Information is data which has been
organized
• Communication is transmission of
information (conveying meanings
to others), added with feelings and
other human elements
Contd..
• Communicate = Make known, Announce,
Break the news, Advise, Transmit, Bestow
• When managers communicate one or
combination of the following occurs:
– information transmission
– motivation
– control
– emotive expression
Effective Communication
• Desire of communicator (values and
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expectations)
Understanding of how others learn
Receivers clarity about purpose
Manner according to content,
importance, and complexity of intended
message
trust of receiver on sender (ascribed
and achieved credibility)
time frame (availability and allocation)
Contd..
For Instance….
Encode
Sender
Decode
Message
Receiver
Feedback
Barriers
Barriers
Flows of Communication
• Downwards (info, verbal orders, instructions)
• upward flow (reports, complaints, proposals)
• Horizontal and Diagonal (interdependence)
Communication Networks
• Chain (follows authority relationships)
• Y-shaped (2 to 1 reporting)
• Wheel pattern (4 to 1 reporting)
• Circle pattern (1 to 2 reporting)
• All-channel (wheel with all to report to each Other)
Information
• Information is data which has been
organized
• Information is the content of
communication
• Information tends to be formal,
abstract and impersonal, when
feelings and other human elements
are added to transmission of
information , it is called as
communication
Characteristics of information
• Reach relevant persons at right
time
• Reduce uncertainty for making
decisions
• Assist relevant persons to act on it
Quantity of Information
• Neither too much nor too little
• Information generation implies costs
(time money and energy)
• Paradoxically less information lead to
higher quality costs
• Desired quantity of information is a
balance with tradeoffs (difficult but
inevitable)
Quality of Information
• Exact, Authenticated, well-timed
• Should comply ‘ Oriented in time ,
place and person’
• Reliable and Validate-able
• Meets the international standards
Information without
meaning for receiver is
nothing but noise, energy
and time (wasted)
Classification of Information
• Action Vs Non-action
• Recurring Vs Non-recurring
• Documentary Vs Non-documentary
• Formal Vs Informal
• Historical Vs Future projections
Designing an Information
System
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What info should flow?
To whom it should flow?
When or at what frequency?
How and through what channel?
Who will do what?
How it will be put together and summarized?
How and when it will reported and to whom?
Health Sector Related MIS
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Ministry of Health.
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National Programme for PHC and FP
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Expanded Programme of Immunisation.
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Acute Respiratory Infections Control Programme.
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Malaria Control Programme.
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National Tuberculosis Control Programme.
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AIDS Prevention and Control Programme.
• Ministry of Population Welfare.
• Local Bodies (Municipal Corporations)
• Census and Surveys
Relationships and Flow of Information in the Different MIS
Federal Director General Health
National Programme
Managers, EPI, Malaria, AIDS
Provincial DG Health Services
Provincial Programme
Managers, EPI, Malaria, AIDS
National Programme
Managers, NP-PHC/FP
Provincial Programme
Managers, NP-PHC/FP
Divisional Director Health Services
District Health Offices
District Programme
Implementation Unit
(NP-PHC/FP)
First Level Care Facility
Vaccinator/ CDC
Malaria / TB, ARI, etc.
LHW
Problems
• Data is often delayed and is not analysed promptly
• Weak Vital Event Registration System
• Multiple information systems organized through
public health programs work independently
• Dis-integrated Hospital-based information
• Missing information about private sector
• Quality of information generated – not reliable
• Non-utilization of information at micro and macro
levels
• MIS component missing from regular training and
education programmes.
• The current information systems is becoming
difficult to sustain given the available level of
financial and human resources.
Challenges
Consolidation
(of what is already achieved)
Initiate Modifications
(Focus on client orientation,
effectiveness and efficiency)
Further System Expansion
Integrate of Multiple MIS
•Improve Data Quality
•Promote Information Use
•User-friendly computerization
•Electronic info. sharing
•Incorporate new technology
(GIS)
•Hospitals
•Private Care
•Other Department Facilities
Integrate of MIS with Devolution Plans
Research & Development
THANK YOU VERY MUCH
• Please Go on to your Class Exercise after a
Ten Minutes Teasing and Relaxing