Transcript Region 1 Conference - Blackstone Project Management

Build and Sustaining a
Mentorship Program
PMI Region 1 Conference
Salem, Oregon
May 2-3, 2008
PMI Region 1 Conference
Agenda
– Introductions
– PMI-SAC
– Process / Lifecycle
– Lessons Learned
– Questions
PMI Region 1 Conference
Introductions
• Mike Benson, PMP
– Newly elected VP of Finance
– Previous VP of Membership (piloted program in 2006)
– Background IT, independent consultant, various industries
• Dan Petley, PMP
– Newly elected VP of Membership
– Completed first intake of 2008 Mentors
– Background IT / Oil & Gas
PMI Region 1 Conference
PMI Southern Alberta Chapter (SAC)
• Approximately 1700 members
• 23rd largest chapter in the PMI world wide
• Diversified membership
– Sectors: IT, Telco, Engineering, Construction, Energy
• Large geographical size
PMI Southern Alberta Chapter (SAC) Boundary
PMI Region 1 Conference
PMI-SAC Mentorship Program
Life Cycle
6
PMI Region 1 Conference
Communication
• Where to start - start early, planning up front
• Use various communication vehicles
– Chapter Website
– Emails to our members
– Mention the program at Chapter Events
• Encourage participation across all experiences levels
• Be prepared
– Have communication materials ready (e.g. website
content, application forms)
PMI Region 1 Conference
Communication
• Ensure the materials are updated and capture the correct
details to ensure you can make the appropriate pairings (i.e
location, membership, intent, objectives, etc.)
• State your intentions for the mentorship program (e.g. Is the
program able to accommodate long distant pairings?)
• Some matches can very unique matches
• Ensure you have volunteers to help
PMI Region 1 Conference
Program Application
• Have a clear and simple form that members can complete.
• However, ensure the form is concise and captures the
required details to perform the matching exercise.
• Ensure there is a high degree of commitment to the program.
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Matching
• The science of matching
– Review categories
– Accommodate specific requests
– Like backgrounds or industries
• The importance of the application form.
– The better the form, the better the match.
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Training
• Select a professional firm to provide this service.
• A generic mentoring training program that is adapted to PMISAC needs
• Professionally delivered, with perceived value and
differentiator for the participants.
• Training is critical
– The materials are common sense
– Everyone benefits from understanding the objectives,
commitment and the process.
PMI Region 1 Conference
The Mentoring Process
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•
PMI-SAC: hands-off approach, limited structure, heavy lifting is
done
•
Mentors: make a difference, revitalization, opportunity to learn
from a protégé, earn PDUs (training and mentoring)
•
Protégés: receive information and advice, be recognized in a
work environment, someone to bounce ideas off, different
perspectives, PDUs (training and mentor process)
•
Recommended 2-4 hours per month
•
In person, email, phone, Webex
PMI Region 1 Conference
Monitoring
•
Mentorship Committee
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Tracking Log
•
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13
3 member team
Available for intervening or assisting as required
Monthly
One from each participant
Record date of meeting, how much time, what was discussed
and accomplished
PMI Region 1 Conference
Feedback Sessions
14
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Mid-session, and at the end
•
Dinner, thank you for volunteering
•
Chance to socialize and share experiences
•
Review the process, offer suggestions, reminder about logs
PMI Region 1 Conference
Survey
•
Post program survey
•
SurveyMonkey
•
Questions about:
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The Program (PMI-SAC involvement, the training sessions, etc)
The Partnership (establishment of goals, effectives use of time,
commitment of partner, etc)
The Results (what did I get from participation, plus a chance for free
form comments)
PMI Region 1 Conference
Adjust
•
Review information from the mid and end sessions, plus the
survey, and any ad hoc communications
•
Adjust as required:
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•
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The Application and/or matching process
The training process
The mentoring process
The foundation Principles
Begin the cycle again
PMI Region 1 Conference
Lessons Learned
•
The Board must be fully behind the undertaking, large
commitment in terms of budget, effort, and reputation
•
Participants must be fully committed to the program
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Time commitment
Commitment to partner, goals
MUST attend the training sessions
Matching on paper misses personality issues
Communicate and reward
Gather feedback and act upon good suggestions
Mentorship Discussion Board
Facilitate Distant Mentorship
–
E.g. Skype, or some type of VOIP communication means.
PMI Region 1 Conference
Questions?
Dan – [email protected]
Mike – [email protected]
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