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Draft Teamcard Project Update Chief Resident’s Lunch Meeting February 7th, 2011 Last Updated: 1/18/2011 Draft Teamcard Project Timeline January 2011 Design February 2011 March 2011 April 2011-August 2011 Sponsor Approval Card Approval “Pre” Data Collection Create and Order Cards Distribute Cards Distribute Card Sleeves Communicate Maintain Communicate & Train Communicate project goals to all physicians Communicate training and usage expectations to House Staff Communicate project goals to nurse managers March 14th Implementation Approximately 450 House Staff Cards Approximately 1150 Attending Cards Evaluate Communication with doctors HCAHPS domain “I know who my main doctor is” question on SAYS House Staff survey Order cards as needed [email protected] 2 Draft High-Level Communication Plan Audience (external, internal) Message (what: inform, persuade, influence) Media (how: email, phone, web) Who (owner) When (deadline) VPs Nancy Lee Sridhar Seshadri Inform: Project initiatives, Progress, Request for additional support Inpatient Sponsor Meeting N. Setlur 1/14/2011 GME Office Ann Dohn Nancy Piro Alice Edler, MD Bardia Behravesh Inform: Project initiatives, Request for support Meeting A. Dohn 1/8/2011 Chief Residents Educate: How to use cards and communication standard, Order process Inform: Project Goals Meeting A. Dohn 3/7/2011 Housestaff Fellows Residents Administration Persuade: Use cards and communication standard, Educate: Order process, communication standard Inform: Project goals, accountability Email A. Dohn & Chief Residents 2/15/2011 Unit Based Medical Directors Inform: Project goals, Request for UBMD Meeting/Email Notification encouragement and medical staff N. Setlur A. Karkhanis TBD Service Medical Directors Ann Weinacker, MD Joe Presti, MD Steve Coutre, MD Inform: Project goals, Request for encouragement and educating Service Medical Director Meeting medical staff N. Setlur 2/5/2011 Nurse Managers Inform: Project goals, impact to manager rounding tool, distribution of card sleeves Regional Meeting Y. Pang/N. Setlur 1/21/2011 Council of Clinical Chairs Inform: Project goals, Request for encouragement and educating medical staff Meeting A. Weinacker S. Seshadri TBD 3 Teamcards Front Back 4 Draft Role Descriptions Attending: An Attending Physician is a senior physician who supervises the medical team and is in charge of planning your treatment and coordinating your care. Fellow: A Fellow is a physician who has completed residency training in a field such as medicine or surgery, and is undergoing additional sub-specialty training. Resident: A Resident is a physician who is undergoing specialty training. The resident works with the attending to make decisions about managing your care and is your primary physician contact while you are in the hospital. 5 Draft Education Short 5-10 minute online module delivered via Healthstream All House Staff required to complete Video will feature Dr. Ann Weinacker (Vice Chief of Staff) and Medicine Chief Residents Stress “etiquette-based medicine”: − Ask permission to enter the room; wait for an answer. − Introduce yourself, showing ID badge. − Make eye contact. − Shake hands, sit down, and/or smile if appropriate. − Briefly explain your role on the team and offer the patient your teamcard. − Ask the patient how he or she is feeling about being in the hospital. 6 Draft Questions? 7