Transcript VAWA Presentation

Domestic Violence Information
System (DVIS)
Presented by
The Office of the State Attorney
Palm Beach County, Florida
Michael F. McAuliffe
State Attorney
What is DVIS?
• The Domestic Violence Information System
(DVIS) is a centralized repository and
source for information about defendants and
victims involved in domestic violence.
• The purpose of the project is to facilitate
more effective interventions for battered
women and their children by promoting
collaborative involvement by the courts,
child protective services, and social services
providers.
Where DVIS Came From
• DVIS grew out of the requirements that
were identified from a Violence Against
Women Act (VAWA) grant awarded to the
State Attorney’s Office.
DVIS Project Goals
• To create an information system that will
share information between agencies.
• To protect the safety of people exposed to
domestic violence.
• To hold offenders accountable for their
actions.
• To have this system duplicated in the
various circuits within Florida.
Build it and they will come
• Create an application that is far more
beneficial to use than to avoid.
• Involve Stakeholders in the process.
• Create a tool that is useful and easy to use.
• “Build it their way.”
• Make technology a useful tool.
The DVIS Application is
• A collaborative project involving law
enforcement, criminal justice, social service
and private agencies.
• A software development project using
quality software development standards
endorsed by the Software Quality Institute
and the IEEE Computer Society.
How DVIS Works
Case
STAC
DVIS
WebAccess
Changes Observed During the Project
• Information is available to multiple
agencies very quickly.
• Business processes are being changed.
• New ways of doing things are being
recommended.
Community Benefits
• Improved communication between agencies
• More information is available to law
enforcement,courts and agencies
• Cases are more easily identified by Family
Court
• Student problems can be better addressed
Outreach Strategies
•
•
•
•
Stakeholder Involvement
Provide an Information Platform
Develop trust between Stakeholders
Maintain open lines of communication
between all agencies involved
Business Benefits
• Business processes have been modified and
streamlined
• Notification of compliance/non-compliance
is instantaneous creating a paradigm shift
• Victim confidentiality is maintained
through system security and selective
access.
Business Process Improvements
• Eliminate redundant reporting requirements.
• Eliminate 116 data entry steps per client per
program for the Batters Intervention
Programs (BIPS)
• Eliminate 38 manual steps per case
• Immediate notification of compliance, non
compliance, incidents, enrollments.
DVIS Business Process Improvement Model for Program Compliance Tracking and Reporting
BIP DCF Requirements (Current Process Steps)
Completes
DCF Form
(43 Entries)
Enters Enrollment
Fax to DCF
DCF Receive Fax
Enters Information
into DCF Database
Files Document
Multiple manual steps
to get information
BIP Court Requirements (Current Process Steps)
Enters Enrollment
Completes Form
(23 Entries)
Fax to Courts
Courts Receive Fax
Enters Information
into Courts Database
Files Document
in Case File
Multiple manual steps
to get information
Enters
Compliance
Completes Form
(28 Entries)
Fax to Courts
Courts Receive Fax
Enters Information
into Courts Database
Files Document
in Case File
Multiple manual steps
to get information
Enters
Non-Compliance
Completes Form
(27 Entries)
Fax to Courts
Courts Receive Fax
Enters Information
into Courts Database
Files Document
in Case File
Multiple manual steps
to get information
Enters Status
Information
Completes Form
(23 Entries)
Fax to Courts
Courts Receive Fax
Enters Information
into Courts Database
Files Document
in Case File
Multiple manual steps
to get information
Total Processes
144
5
5
38
5
Multiple manual steps
Manual Reports
Remember Faxes do get lost requiring re-faxing the information
DVIS Database effects on the current process
Client/Defendant
Information already in
the database
BIPs enter enrollment,
compliance, status report
information
33
Information Available to
Courts and Agencies
on line
Courts/Agency
Prints Forms
Future Electronic Filing
to: PBC CJIS
Files Documents
Compliance Process Tracking
Reports Available for
view and print
on line
Edit Date: 2/18/2003 10:14:39 AM
Diagram presents a flow chart of the business processes comparing the manual steps
compared to using the DVIS database to eliminate a number of steps.
Microsoft SQL Server
Rev: 0
VAWA-DVIS Compliance Process.vsd
Creator: dzinn
SAO 15
Process Reduction to BIPs
-116 steps per case
Process Reduction to Courts
-38 steps per case
Total Process Improvement
-154 steps per case
Connecting Information
DCF
Tallahassee
Stakeholders
Courts:
Criminal
Family
Juvenile
Secu
r
e Int
e rn e
Various
N
t
etworks
PBC Network
DVIS
t
nterne
I
e
r
u
Sec
et
N
J
C
CJNet
C JN
et
DCF
Palm Beach County
DCF
Investigators
37
Law Enforcement
Agencies
Training
• All stakeholders will receive training in
DVIS and STAC where applicable.
• User Guides will be developed to serve
agencies that use DVIS.
What do we need to do?
• Work closely as a team to meet business
needs using the new information model
• Review the business rules and processes
using the new information model.
• Recommend changes and additions to DVIS
• Use the system.
DVIS Demo
Enter DVIS
Entering the Application
Access only by login – Management by Security Groups
Information Encryption – Email Notification – Audit trails
Case Screen
Snapshot of the case
Case Details – Program Compliance – Victim – Charge - PC
Case Detail = PC Information
SAO intake staff types Probable Cause information into DVIS case
Events – Hearings - Incidents
Security levels define access to tab functions
Relationships
Relationships = all of the people related to the case
Database holds all children related to the case
Program Performance
Enrollment, Status Checks, Compliance, Non-Compliance, Comments
Drug Test History
Drug tests and results - Drug history by the selected case
or drug history from all cases.
Victim Management
Manage victim services and coordinate between agencies
Reports
Reports are controlled by group security levels. A report
can be selected by an approved staff member to obtain
summary or detailed information. This eliminates the need
for faxing information between agencies.
DCF Report
• Report prints case details of all cases for a date
range
PBDS Report
• Report groups minors that are related to DV cases
by zip code, allowing resource officers to align
information to schools
DVIS Summary
• A system that provides information related
to all aspects of the domestic violence case.
• Available via the Internet, CJNet, PBCNet.
• Instant notification of enrollments, noncompliance, drug test results, and incidents.
• Detailed defendant and victim information.