Transcript KEEP Parents *In The Know

Session Overview
0 Graduation History overview past and present
0 How we keep our parents informed...What they need to
know
0 Mail merge ideas to notify the parents in a timely manner
0 Packets
0 TAMS Brochure
0 Calendar of Events
0 District Parent Engagement Calendar
0 Mail merge Step by Step
How do we keep parents informed with
all the updates?
TEAM WORK!
Edgewood ISD Provides A World Class
Education
0 Chief Academic Officer – Lilia Nanez
0 Executive Officer for Campus Administration –
Dr. Mary Miller
0 Executive Officer for Curriculum and InstructionAnna Nieto
0 Director of Career and Technical Education –
Anne Lackner
0 Parent Engagement Coordinator – Melisa Bombella
0 District Testing Coordinator- Jim Street
0 Specialists
Assessment History
• TABS (1979)
• TEAMS(1984)
• TAAS(1990)
• TAKS(1999)
• STAAR (2012)
New Assessment for
Graduation Requirements
0 Assessment- End of Course
0 English I and II >Algebra I>Biology> U.S. History
0 English I and English II will be combined
Reading/Writing Test (5 hours) beginning in Spring of
2014
0 Districts will need to evaluate students at the end of 11th
grade and enroll students that are unlikely to pass an
end of course exam in a college prep course.
HB 5
HB 5 Requirements
• HB 5 changed the graduation programs from
MHSP, RHSP, and DAP to a Foundation Program
with options for:
– Endorsements;
– Distinguished Level of Achievement; and/or
– Performance Acknowledgements.
HB 5 requirements become effective with 20142015 freshmen but students enrolled in high school
prior to 2014-2015 will have the option of
transitioning to this graduation program.
HB 5 Graduation Plan
Overview
• 22-credit Foundation Program
– 17 specified credits + 5 electives
• 26-credit Endorsements
– 19 specified credits + 7 electives
• 26-credit Distinguished Level of Achievement
– 19 specified credits, including Algebra II + 7
electives
• For ANY student:
– Performance Acknowledgements
Distinguished Level of
Achievement
A student may earn a distinguished level of achievement
by successfully completing:
0 a total of four credits in mathematics, which must include
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Algebra II
a total of four credits in science
the remaining curriculum requirements
the curriculum requirements for at least one endorsement
A student must earn distinguished level of achievement to
be eligible for top 10% automatic admission.
Performance
Acknowledgements
0 A student may earn a performance acknowledgment :
0 for outstanding performance
0 in a dual credit course
0 in bilingualism and/or biliteracy
0 on an AP test or IB exam
0 on the PSAT, the ACT-Plan, the SAT, or the ACT
0 for earning a nationally or internationally recognized
business or industry certification or license
Postsecondary EducationImplications for Counseling
0 Postsecondary Education – Implications for Counseling: In 2014-
2015, elementary, middle school, or junior high school
counselors must advise students and parents of the importance
of postsecondary education. High school counselors must
provide annual counseling, to parents and students, related to
postsecondary education, including the advantages of earning an
endorsement, performance acknowledgement, and distinguished
level of achievement.
0 A student must graduate at the distinguished level of
achievement to be eligible for automatic admission through the
Top Ten Percent. A student who is not eligible for automatic
admission may apply to any general academic teaching
institution if the student completed the Foundation program or
achieved a certain score on the SAT or ACT.
HB 5 Continued
Notes:
o All students must indicate, in writing, during their 9 grade year,
an endorsement they wish to pursue. At the end of their 10th grade
year, students may move to the 22-credit Foundation Plan under
certain circumstances.
o All LEAs must make at least one endorsement available; if only
one is available, it must be Multidisciplinary Studies.
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26 credit Foundation Plan with Distinguished Level of
Achievement: Eligible for Top 10% Automatic Admission to an IHE
Requires same courses as Foundation Plan with Endorsements;
however, one of the 4 mathematics credits must be Algebra II
Graduation History
0 4 x4 Graduation Plans- Students in grades 9th -12th
for 2013- 2014 SY can graduate with the following:
0 Minimum
0 Recommended
0 Distinguished
0 New this year- Foundations program for 12th grade
students
New for incoming Freshman of 2014-2015
FOUNDATIONS PROGRAM 
With Endorsements
• Exceptions for 12th Grade students this year they can graduate on a
foundations program.
0 Beginning in the 2014-2015 school year, a school district
must ensure that each student, entering ninth grade,
indicates in writing an endorsement that the student
intends to earn.
0 A district must permit a student to choose, at any time,
to earn an endorsement other than the endorsement
the student previously indicated.
0 A student may graduate under the foundation high
school program without earning an endorsement if,
after the student’s sophomore year:
0 (1) the student and the student ’s parent or person standing in
parental relation are advised by a school counselor of the
specific benefits of graduating from high school with one or
more endorsements; and
0 (2) the student ’s parent or person standing in parental
relation files with a school counselor written permission, on a
form adopted by the agency, allowing the student to graduate
under the foundation high school program without earning an
endorsement
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Foundations Graduation
Requirements
English Language Arts Four credits
English I
English II
English III
Advanced English Course
Mathematics Three credits
Algebra I
Geometry
Advanced Mathematics Course
Science Three credits
Biology
IPC or Advanced Science Course
Advanced Science Course
Social Studies Three credits
U.S. History
U.S. Government (one-half credit)
Economics (one-half credit)
World Geography or World History or Combined World History/World Geography
(course not developed yet)
What Does This Mean?
0 Requirements for assessments have changed within
the past year.
0 Graduation requirements are changing with this
current year and for upcoming freshman.
What this Means….
0 Incoming Freshman will be under new HB5 requirements-Foundations with endorsements
Which are the following:
0 26-credit Foundation Plan with Endorsement: Eligible for general admission to an IHE
0 Adds the following courses to the 22-credit Foundation Program:
0 1 additional Advanced Math (for a total of 4 Mathematics credits)
0 1 additional Advanced Science (for a total of 4 Science credits)
0 2 additional Electives (for a total of 7 elective credits)
Under this plan, students must also complete the course work required to obtain at
least one of the available endorsements (coursework TBD by SBOE):
Science, Technology, Engineering, and Mathematics (STEM)
Business and Industry
Public Services
Arts and Humanities
Multidisciplinary Studies
0 Sophomores- Seniors will be on 4x4 with the option to opt into a foundations program
Preparing for Endorsements
0 PLAN..PLAN… PLAN
0 Get the most current updates
0 We have been working closely with the CTE Director
and campuses to see what we should offer.
Information We Should
Provide To The Parents
Sometimes it is too complicated
What Do Parents Need to
Know…….
State Assessment Implications-School Districts and Campuses
0 English Language Learners and Years in U.S. Schools - a student will now have to
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be enrolled for 60 consecutive days in order for the year to count.
Districts must have procedures in place to minimize disruptions.
Districts will need to evaluate students at the end of 11 grade and enroll
students that are unlikely to pass an End of Course in a college prep course.
Teachers must be notified of State Assessment results of students they taught in that
school year.
Board Policy must limit the removal of students from class for remediation or test
prep, to no more than 10% of the school days on which the class is offered.
House Bill 5 indicates that accelerated instruction must be provided to all
students who do not meet standard on any STAAR 3-8 or End of Course
assessments. This accelerated instruction must be provided prior to the next
assessment. Accelerated Instruction may require participation of the student
outside the school day, however transportation must be provided by the district.
No more than two benchmarks can be administered per corresponding state
assessment.
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How do we explain EOC to
Parents ??
0 Make it as simple as possible
0 Tell them what they need to know
0 Tell them what they want to know…. How is it going to
affect my child
0 Color code important information to parents
Bridges:
How we are Working with
our Students
Working with Current 8th
Grade Students
0 We are using Bridges with all 8th -12th Students
0 All students have taken career inventories
0 We are posting endorsements and courses that are
required for them to take the next four years
Student and Parent Activities
0 Scheduled visits to our High School Campuses
0 Students will be placed in a group of 15-20 Students
0 They will visit elective classes ROTC, Athletics, debate,
band, etc.
0 An open house is going to be held so they can bring
their parents and view all CTE courses.
0 Endorsements offered will be promoted throughout
the district. Parents and students can see what the
four year plans will look like when they chose a
specific endorsement.
Next Step Choices
0 Students will be scheduled to go into the lab and make
their choices after they have attended both events
0 Counselors will discuss their selection from their
interest inventory and students will proceed to enter
their choices.
0 A four year plan will be printed to be sent home for
student's to bring back signed
0 If students do not bring it back a parent conference
will be scheduled to help chose the correct plan
Documents that are Helpful
Texas Assessment Management System
TAMS
An Important Way to Keep
Parents Up to Date is TAMS
• Conduct Parent Meetings to
advertise TAMS
• Explain to parents they can
get results as soon as they
are available at the district
level
TAMS
Exciting Things are Happening in
Edgewood!
NEW this year Parent Engagement
Coordinator
How do we inform parents
0 She facilitates and oversees district parent meetings in
our district.
0 Ensures parents are kept up to date with important
information. Such as testing and graduation
requirements
0 She works hand in hand with Student Support Services
as they assist the assessment department with
notifying parents of test results.
First How do we keep up?
0 Attend trainings at our service center
0 Meet with curriculum team
0 Keep up with the Texas Education Agency updates
0 Focus and think of advertisement to staff , students,
and parents
Sample of Parent Presentation
Graduation Requirements
Now and the Future
Monica Garcia
Director of Student Support Services
GRADE CLASSIFICATION
.
After the ninth grade, students are classified according to the
number of state credits earned toward graduation
Credits Earned
Classification
0-5.5
Grade 9 – Freshman
6-11.5
Grade 10 – Sophomore
12-17.5
Grade 11 - Junior
18+
Grade 12 - Senior
Current Graduation
Plans
We currently have three plans
• Minimum
• Recommended
• Distinguished
HB5 General Overview
• HB 5 changed the graduation programs from
MHSP, RHSP, and DAP to a Foundation
Program with options for :
– Endorsements;
– Distinguished Level of Achievement ;and /or
– Performance Acknowledgements
– This becomes effective with 2014-2015 freshmen
but students enrolled in high school prior to 20142015 will have the option of transitioning to this
graduation.
New this Year HB5
Foundation Plan
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House Bill 5
New Graduation Plans
Foundation Plan
English Language Arts Four credits
English I
English II
English III
Advanced English Course (TBD by SBOE)
Mathematics
Three credits
Algebra I
Geometry
Advanced Mathematics Course (TBD by SBOE)
Science Three credits
Biology
IPC or Advanced Science Course (TBD by SBOE)
Advanced Science Course (TBD by SBOE)
Social Studies
Three credits
U.S. History
U.S. Government (one-half credit)
Economics (one-half credit)
World Geography or World History or
Combined World History/World Geography
Foundation Plan With Endorsements
TAKS- End Of Course
Assessments
• TAKS
– Math, ELA, Science, and Social Studies
• EOC (5)
– English I
– English II
• Reading and Writing combined in Spring 2014
– Algebra I
– U.S. History
– Biology
Keeping Parents Informed
• Texas Education Agency-TEA
• Texas Assessment Management
System(Pearson)-TAMS
TEA
• House Bill 5 updates
• Testing Calendar
• Graduation Requirements
TAMS
• Student Portal
– Up to date STAAR scores
– Unique ID code on CSRs
What Does This Mean
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Keeping up with Graduation Plans is important
Keeping up with test scores is important
Use your resources
Stay in close communication with your child’s
counselor
• Visit our college centers
6 Easy Steps to
Mail Merge
Create the letter you will be using.
May 21, 2013
To the Parents of: ____________________________
Your child took the TAKS Exit Level Test in April 2013. If your child passed a section of the test it will be indicated with
PASS. If your child failed a section of the test it will be indicated with FAIL.
Exit Level ELA
Exit Level Math Retest
Exit Level Science Retest
Exit Level Social Studies
__________
__________
__________
__________
If your child failed any section of the test they must retest this summer. The test will be given from July 8, 2013 to July 11,
2013. Students will need to report to their home campus by 8:00 AM on the day(s) of their exam(s). It is very important that
students are on time. Breakfast will be served in the cafeteria at 8:00 AM. Lunch will also be provided.
Retest Date
July 8
July 9
July 10
July 11
Test
Exit Level ELA Retest
Exit Level Math Retest
Exit Level Science Retest
Exit Level Social Studies
Test registration will be open online beginning May 27, 2013. All students who are testing should register online.
Go to www.eisd.net/testing to register.
If you have questions, please contact your child’s school counselor.
Sincerely,
School Principal
Received By: ______________________
Student Signature
______________________
Parent Signature
__________________
Date
___________________
Date
Data File from Pearson
Have the file that you want to use for the
mail merge available.
 Remember where it is saved.

Set Mail Merge
Once you finish your letter you will go to
the tool bar and click on
◦ MAILINGS
◦ START MAIL MERGE
◦ STEP BY STEP MAIL MERGE WIZARD
Step 1 : SELECT DOCUMENT TYPE
Select the document type you are
working on. In this case it is
LETTERS.
Go down to the bottom of the
screen and click on Step 1 of 6
NEXT: STARTING DOCUMENT
Step 2 : SELECT STARTING DOCUMENT
◦ Use the Current Document
◦ Start from a Template
◦ Start from Existing Document
Select USE THE CURRENT DOCUMENT.
Go down to the bottom of the screen and click
on Step 2 of 6 NEXT: SELECT RECIPIENTS
Step 3 : SELECT RECIPIENTS:
◦ Use an existing list
◦ Select from Outlook Contacts
◦ Type New List
Select USE AN EXISTING LIST.
Then click on BROWSE .
Look for the Pearson Data File that you will
be using and select the file.
SELECT TABLE will appear.
Click on the Name of the Sheet.
(Only one name will appear. )
Then click OK.
You will get a preview of the file you
selected.
Click OK.
Go down to the bottom of the screen and click
on Step 3 of 6 NEXT: WRITE YOUR LETTER
Step 4 : WRITE YOUR LETTER
Click and highlight the section that you want to mail
merge.
Example:
To the Parents of: ___________
I would highlight the underline.
Then you go to the right of the screen and select
MORE ITEMS.
On the Insert Merge Field selection, select the field
you would like. Here, I would select Student Name.
Go through your letter inserting all the areas where
you need a field.
Go down to the bottom of the screen and click on
Step 4 of 6 NEXT: PREVIEW YOUR LETTERS
Step 5 : PREVIEW YOUR LETTERS
Here you can make sure all the recipients
(student names) are correct. You may edit
the list of recipients if needed.
Go down to the bottom of the screen and
click on Step 5 of 6 NEXT: COMPLETE
THE MERGE.
Step 6 : COMPLETE THE MERGE
Your Mail Merge is ready to print!
You may edit individual letters here, if needed.
Resources
0 Texas Education Agency Website
0 www.tea.state.tx.us
0 Use A-Z Index to find specific topic
0 Region 20 Website
0 www.esc20.net
0 Texas Assessment Management System
0 www.pearsonaccess.com/tx
THANK YOU!
Monica Garcia
Edgewood ISD
Director of Student Support Service
[email protected]
(210) 444-4982
ENJOY THE REST OF THE CONFERENCE