Transcript Searching and Copy Cataloging Music

SEARCHING AND COPYCATALOGING MUSIC IN
CONNEXION CLIENT
CLA TECHNICAL SERVICES INTEREST GROUP &
THE MUSIC LIBRARY ASSOCIATION, SOUTHERN
CALIFORNIA CHAPTER, APRIL 13, 2012
John Redford, Biola University
Searching and copy-cataloging in
Connection Client
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…with a foray into original cataloging to follow up
on Hermine’s presentation.
Recommended text
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Music Coding and Tagging: MARC 21 Content
Designation for Scores and Sound Recordings
2nd ed.
By Jay Weitz
2001
Soldier Creek Press
ISBN 0-936996-77-3
Also: a multi-lingual music term dictionary
The good news!
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Full level records (Elvl I) or PCC records (Elvl
[blank]; authentication field: 042) are available for
the vast majority of published scores, especially
standard works by major composers
(don’t expect LC records though)
Look at 040: there are many music catalogers in
many major institutions which support graduate
level music programs doing the work
Expect multiple and duplicate records
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Especially for standard works with a long publishing
history
The emergence of ISMNs (and ISBNs)
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Not many publishers use ISBNs; exceptions include
Dover and Oxford, and Schirmer now that they are
distributed by Hal Leonard.
Index label in the command line search not required for
ISBNs
ISMNs (International Standard Music Number) are
being used more and more and are often added to
new print runs of scores that have been available for a
long time
Use the index label sn: in the command line for
searching ISMNs and other standard numbers
Searching by ISMN
Searching by ISBN
Searching by standard numbers: ISMN & ISBN
(the command line search)
Some observations:
 An ISMN/ISBN search yielding no results does
not necessarily mean there is no valid record
 Records retrieved may not be the best record
for the item in hand
 They may have been recently added to
previously published scores especially if there
is a new distributor, e.g. Hal Leonard
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Example
Searching by standard numbers: ISMN
& ISBN
The search may only retrieve vendor and/or foreign
records
 Don’t use a foreign record
From BFAS Ch. 3:
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Policy for parallel records
In 2003, OCLC policy changed to allow for parallel records
within WorldCat by language of cataloging. It has long been
envisioned that WorldCat would need a parallel record
structure to display records by language of cataloging.
Searching by standard numbers: ISMN
& ISBN
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There is an ongoing debate among music catalogers
whether to input a new record when an ISMN/ISBN has
been added (often with new distributor information)
You don’t have to!
It’s ok to choose an otherwise valid record and enhance it
in your system
Sometimes existing master records are enhanced by the
addition of ISMNs and/or distributor numbers
When to input a new record
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BFAS 4.2 Field-by-Field Guidelines for New Records
Differences indicative of a distinct bibliographic item
usually occur in more than one field. If a difference
occurs in a single field, determine whether there are
two separate bibliographic items with only one
significant difference or whether the difference is an
error or a difference in opinion. If in doubt, use the
existing record.
When to input a new record
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These guidelines use the following terms:
Term Definition:
Absence The information applies to the item in
hand, but is not found in the online record.
Presence The information does not apply to the
item in hand, but is found in the online record.
Difference The information applies to the item in
hand, but appears in another form in the online
record.
Rules for standard numbers
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020 International Standard Book Number
Absence or presence of field does not justify a new
record. A difference in field alone does not justify a
new record. Compare fields245 through 5xx for
other differences to justify a new record.
024 Other Standard Identifier [ISMN = 024 2b]
Absence, presence or difference in field does not
justify a new record.
Rules for standard numbers
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Publisher Number (028 3X)
Plate Number (028 2X)
SCO and REC. Absence or presence of field alone
does not justify a new record. Compare differences
infield 245,field 260,field 262,field 300,field 500,
etc., to justify a new record. Specific differences in
numbering, except for minor variations in
completeness, justify a new record.
Searching by publisher number
Searching by plate number
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Weber example
To recap: one more example
one more example
However, despite standard numbers…
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be prepared to do a keyword search…
Music Edition Anomaly
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Edition Peters is not an edition (at least where the
bibliographic description is concerned)
See Weitz, p. 211:
…do not consider as an edition statement…
Statements that incorporate the name of the publisher…and are often but
not always accompanied by a publisher’s number (e.g. “Edition Peters”)
Music Edition Anomaly example
Let’s look at a score…
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Saint-Saëns’ piano concerto no. 2
A standard work by a major composer published by
a major music publisher
In this case the ISBN search “hits the nail on the
head” but let’s do a keyword search to see an
example of a long publishing history
Let’s look at a score…
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Observations…
Uniform titles and subject headings to be covered
later of course
Which of the existing records could be used if none
included the ISBN?
More searching, and…
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We’re going to search for this work both as a single
volume and also as a multi-volume set, but first…
An original cataloging exercise
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…we’ll transcribe the descriptive elements before
looking at the available records.