Transcript Slide presentation - National Library of Australia

Teaching RDA
Train-the-trainer course for
RDA: Resource Description and Access
Presented by the National Library of Australia
September – November 2012
This work is licensed under the Creative Commons Attribution 3.0
Australia License http://creativecommons.org/licenses/by/3.0/au/
Modules 1 to 5
Recap
-
RDA instructions based on AACR2 rules
FRBR/FRAD structure
Attributes and Relationships
Online tool
Transcription instructions
Content, Media and Carrier types
Module 6
Attributes of Manifestations &
Items
RDA Section 1
Learning Outcomes


Understand structure and contents of
Section 1 of RDA
Identify and record the attributes of
Manifestation and Items
Activity
Attributes
MANIFESTATION (core elements)
ITEM
Title (of Manifestation) 2.3
Item identifier(eg Call number, barcode) 2.19
Statement of responsibility 2.4
Item access restrictions 4.4, 4.5
Edition/Issue 2.5
Provenance 2.17
Numbering of serials 2.6
Marks/inscriptions 3.21
Production/publishing information (Place,
name, date) 2.7-2.9
Condition of item 3.21
Manufacture information (place, name, date) Exhibition history
2.10
Copyright date 2.10
Physical description (Extent, dimensions,
carrier characteristics). NOT illustrations 3.43.6
Manifestation identifier (eg ISBN) 2.15
Series statement 2.12
Treatment information
Section 1
Overview
• Chapter 1: General guidelines
• Chapter 2: Identifying Manifestations and
Items
• Chapter 3: Describing carriers
• Chapter 4: Providing acquisition and access
information
• MARC Bibliographic record.
Structure in detail
• General
• Section 1
Specific
– General guidelines
• Chapters for groups of attributes
• Chapters
– Basic instructions
• Specific instructions for each attribute
– Basic instructions
» Instructions for specific situations
Structure in detail
Navigate however you like:
• Contents pane
• Search by specific element, term or even
instruction number
• MARC or AACR2 linking from the Tools and
Resources Tabs
• General
Specific
Section 1
Chapter 1
General guidelines
• 1.1 Terminology
• 1.2 Functional objectives and principles
• 1.3 Core elements
• 1.4 Language and script
• 1.5 Type of description
• 1.6 Changes requiring a new description
• 1.7 Transcription
Section 1, Chapter 1
1.1 Terminology
Key Terms
• Resource
– Manifestation or Item
• Mode of issuance
– Single unit, multipart mono, serial, etc.
• Type of description
• Work, Expression, Manifestation, Item
Section 1, Chapter 1
1.2 Functional
objectives and
principles
• What the data should enable users to do
• Principles applied in order to achieve this
• Based on FRBR, FRAD, and ICP
Section 1, Chapter 1
1.3 Core elements
• Manifestation elements only
• All Item elements non-core
• Check local policies
Section 1, Chapter 1
EITHER
• As on the resource
1.4 Language and
script
– Most Manifestation elements
OR
• As preferred by the agency
– Some Manifestation elements
– All Item elements
Section 1, Chapter 1
1.5 Type of
description
• Comprehensive description - describing the
whole resource
• Analytic description - describing a part, or
parts of a resource
• Hierarchical description- The whole and its
parts
Section 1, Chapter 1
1.6 Changes
requiring a new
description
•
•
•
•
Change in mode of issuance
Change in title proper
Change in edition statement
Change in Media type
Section 1, Chapter 1
1.7 Transcription
• Capitalisation, abbreviation, punctuation,
diacritics, etc.
• Appendices
– A. Capitalisation
– B. Abbreviations
• “Transcribe” vs. “record”
Order of elements?
• Content standard – no instruction on data
presentation
• Appendix D – ISBD standard
– Minimal changes (see Module 5)
• RDA/MARC Mappings (Tools Tab)
Section 1
Chapters 2-4
• 2. Identifying Manifestations and Items
• 3. Describing carriers
• 4. Providing acquisition and access
information
• For core elements
– Chapter 1 (1.3)
– Marked at each element
Section 1
Chapter 2
• 2.1 Basis for the identification of the resource
• 2.2 Sources of information
Section 1, Chapter 2
• Depends on
2.1 Basis for
identifying the
resource
– type of description (1.5)
– mode of issuance (2.13)
– number of parts
• Eg.
– whole resource
– first or earliest issue of serial
Based on RDA Test at LC: June
2010 -- Module 2
Section 1, Chapter 2
Sources of
information
• Preferred source
• Fewer categories for sources (RDA 2.2):
– #1: Pages, leaves, etc., or images of pages …
– #2: Moving images
– #3: All other resources
• More than one preferred source
• Other sources of information
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 2
Sources of
information
• Preferred source Square brackets
• any part of the resource Square brackets
• [Outside sources of information]
Square brackets
• Prescribed sources
Section 1, Chapter 2
Title
Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association,
Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)
Section 1, Chapter 2
Title
Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association,
Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)
Section 1, Chapter 2
Title proper
transcription
• Guidelines for title proper: 2.3.2
– Apply instructions under 2.3.1.4
• General guidelines on titles: RDA 2.3.1
– Transcribe as it appears on the item – 2.3.1.4
• Guidelines on transcription: 1.7
• Key differences:
– Don’t correct errors for monographs
– Don’t change or remove punctuation to suit ISBD
or cataloguing conventions
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 2
Title Proper
Section 1, Chapter 2
245 1 0 $a Killers in Eden :$b...
Section 1, Chapter 2
2.4 Statement of
responsibility
Core
• 2.4 Only statement relating to title proper
• 2.4.2 If multiple statements only first is core
Eg:
• “written by ...[1 or more names]” - single
statement
• “written by ... [1 or more names] ; illustrated
by ... [1 or more names]” - multiple statements
Section 1, Chapter 2
2.4 Statement of
responsibility
Source: Changes from AACR2 to RDA: A
comparison of examples / Adam L. Schiff
Section 1, Chapter 2
2.4 Statement of
responsibility
Source: Changes from AACR2 to RDA: A
comparison of examples / Adam L. Schiff
Section 1, Chapter 2
2.4 Statement of
responsibility
245 1 0 $a Killers in Eden :$b the story of a
rare partnership between men and killer
whales / $c Danielle Clode.
Section 1, Chapter 2
2.5 Edition
• Transcribe as found – abbreviate only if
abbreviated in source
• Music presentation statements are edition
statements in RDA
Section 1, Chapter 2
2.5 Edition
245 1 0 $a Killers in Eden :$b the story of a
rare partnership between men and
killer whales / $c Danielle Clode.
250 # # $a 2nd ed.
Section 1, Chapter 2
2.7 – 2.10
• 2.7 Production statement
MARC field
- Unpublished resources
- Only Date of production is core
• 2.8-2.10 Publication, distribution, manufacture
- Published resources
- Publication statement unconditionally core
- Others core if no other statement available
Section 1, Chapter 2
2.7-2.10
Key changes from AACR2:
• Larger jurisdiction only included if present on
the source of information
• Larger jurisdiction only abbreviated if
abbreviated on the source
• Latin abbreviations used to indicate unknown
or uncertain information have been replaced
with full phrases
Section 1, Chapter 2
2.7-2.10
Key changes from AACR2:
“Place of publication not identified”
“Name of publisher not identified”
“Date of publication not identified”
“between [date] and [date]”, “not before
[date]”, “not after [date]”
!Try to always have a date!
Section 1, Chapter 2
2.11 Copyright
•
•
•
•
•
RDA - Separate element
Separate MARC 264, 2nd indicator “4”
Core element only if no other date
NLA – Mandatory even if other dates present
© and ℗, or spelt out forms, instead of “c”
and “p”
Section 1, Chapter 2
2.8 - 2.11
245 1 0 $a Killers in Eden :$b the story of a rare
partnership between men and killer whales
/ $c Danielle Clode.
250 # # $a 2nd ed.
264 # 1 $a Melbourne, Victoria :$b Museum
Victoria, $c 2011.
264 # 4 $c©2011.
Section 1, Chapter 2
2.15 Identifier for
the Manifestation
• ISBN, ISSN, ISMN etc. (as in AACR2)
Also:
• URN (though not URL)*
• Publisher, government publication, archival,
etc. numbers
Section 1, Chapter 2
2.15 Identifier
020 # # $a 9780980619089
245 1 0 $a Killers in Eden :$b the story of a rare
partnership between men and killer whales
/ $c Danielle Clode.
250 # # $a 2nd ed.
264 # 1 $a Melbourne, Victoria :$b Museum
Victoria, $c 2011.
264 # 4 $c©2011.
Section 1, Chapter 2
Other identifying
elements
•
•
•
•
Manifestation
Series 2.12
Mode of Issuance
2.13
Frequency 2.14
Preferred Citation
2.16
Item
• Custodial History
(provenance) 2.17
• Item Identifier (eg
holdings) 2.19
• Immediate Source
of Acquisition 2.18
Section 1, Chapter 2
• AACR2:
Notes
– Expand on information in other elements
– Provide information not covered by other
elements
• RDA has more elements, so “notes” largely
just expand on these.
• Notes instructions are in relevant chapters
– Identifying Manifestation/Item 2.20
– Describing carriers 3.20
Section 1, Chapter 2
Notes
• Many AACR2 “notes” now RDA “elements”
Eg
• Acquisition and Access Chapter 4
• Content Chapter 7
• Some still in MARC 5XX
Section 1, Chapter 2
Exercise
Section 1
Chapter 3
• Media, Carrier types
• Dimensions
• Other physical details
Section 1, Chapter 3
Section 2, Chapter 6
Content, Media and Carrier



Content type -- RDA 6.9 -- MARC 336 field
Media type -- RDA 3.2 -- MARC 337 field
Carrier type -- RDA 3.3 -- MARC 338 field
RDA Test at LC: June 2010 -Module 2
Section 1, Chapter 3
3.2 Media type
• Scope = “a categorization reflecting the
general type of intermediation device required
to view, play, run, etc., the content of a
resource”
• MARC field 337
• Broad categories; specific types in Carrier
type (RDA 3.3)
RDA Test at LC: June 2010 -Module 2
Section 1, Chapter 3
3.3 Carrier type
• Scope = “a categorization reflecting the format
of the storage medium and housing of a carrier
in combination with the type of intermediation
device required to view, play, run, etc., the
content of a resource”
• Do not confuse with Extent (RDA 3.4)
• Does not replace Extent (MARC 300)
RDA Test at LC: June 2010 -Module 2
Section 2, Chapter 6
6.9 Content type
• Scope = “fundamental form of communication
in which the content is expressed and the
human sense through which it is intended to
be perceived”
• For images - two or three dimensions and
presence or absence of movement
RDA Test at LC: June 2010 -Module 2
Content, Media
and Carrier
MARC 336-338
Killers in Eden
336 $a text $2 rdacontent
337 $a unmediated $2 rdamedia
338 $a volume $2 rdacarrier
Section 1, Chapter 3
3.4 Extent
• Scope = “the number and type of units and/or
subunits making up a resource”
– Unit = e.g., a volume
– Subunit = e.g., a page of a volume
• Formerly known as “SMD”
• MARC 300 $a
• Core if the resource is complete or total extent
known
• Used with (not instead of) Content, Media and
Carrier types.
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 3
Recording extent
General instructions 3.4.1
Give number of units and “appropriate term”
Term is either:
– A term from Carrier type list at RDA 3.3.1.3
– Another term to designate the type of unit (RDA
3.4.1.5) if term not in list, or, a term in common
use is preferred
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 3
Recording extent
• Several categories covered by exceptions (e.g.,
text, still images, notated music, cartographic
resources)
– Their own instructions – 3.4.2-3.4.6
– Their own lists of terms
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 3
Recording extent
• No abbreviations for terms (e.g., “pages,”
“volumes”)
• Use “approximately” (not “ca.”) and “that is”
(not “i.e.”)
• For Text - use “unnumbered” rather than
square brackets enclosing the numeral
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 3
Recording Extent
• Changes in vocabulary from AACR2, e.g.:
– Moved to Carrier or Media type lists – eg filmstrip,
slide (formally SMDs for Graphic Materials)
– New – eg. sculpture (3.4.6)
– Changed – eg. “close score” and “miniature score”
to “condensed score” and “study score” (3.4.3)
Transition tip:
• Check terms in all these lists before recording
extent
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 3
MARC 300 $a, 336338
examples
Book (Killers in Eden):
300
336
337
338
$a
$a
$a
$a
123 pages, 28 unnumbered pages
text $2 rdacontent
unmediated $2 rdamedia
volume $2 rdacarrier
Music CD:
300 $a 1 audio disc
{or: 1 CD}
336 $a performed music $2 rdacontent
337 $a audio $2 rdamedia
338 $a audio disc $2 rdacarrier
RDA Test at LC: June 2010 -Module 2
Section 1, Chapter 3
MARC 300 $a, 336338 examples
DVD:
300 $a 1 DVD
{or: 1 video disc}
336 $a two-dimensional moving image $2
rdacontent
337 $a video $2 rdamedia
338 $a video disc $2 rdacarrier
Online PDF:
300 $a 1 online resource (39 pages)
336 $a text $2 rdacontent
337 $a computer $2 rdamedia
338 $a online resource $2 rdacarrier
RDA Test at LC: June 2010 -Module 2
Section 1, Chapter 3
MARC 300 $a, 336338 examples
Website (with maps, text, and photographs):
300 $a 1 online resource
336 $a text $2 rdacontent
336 $a cartographic image $2 rdacontent
336 $a still image $2 rdacontent
337 $a computer $2 rdamedia
338 $a online resource $2 rdacarrier
Or repeat subfield $a in 336 field:
336 $a text $a cartographic image
$a still image $2 rdacontent
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 3
3.5 Dimensions
• General instructions 3.5.1
– Volumes (ie print) at 3.5.1.4.14
• Cartographic materials 3.5.2
• Still images 3.5.3
Adapted from RDA Test at LC:
June 2010 -- Module 2
Section 1, Chapter 3
3.5 Dimensions
• Metric system is default
– Alternative to use preferred system
– LC uses inches for discs and audio carriers
• “cm”, “mm” rather than spelt out –they are
symbols not abbreviations
Exercise
Section 1, Chapter 3
Other physical
characteristics
• MARC 300 $b and note fields
• Includes
– System requirements, sound/video characteristics,
etc.
– item-specific information, eg. Condition, imperfect
holdings of serials
• Not illustrations (Expression element)
• Non-core
Section 1
Chapter 4
• Manifestation and Item elements
• Acquisition and access information
– Terms of availability
– Holdings
– Access restrictions
• Non-core
Section 1
Summary
ChoosingType of description
Mode of issuance
IdentifyingSources of information
RecordingTitle proper
Statement of responsibility
Edition
Publication statement
Copyright date
Identifiers
Content, Media and Carrier types
Extent
Dimensions