Transcript Adding Outbreak Questions

Massachusetts Department of Public Health
Bureau of Infectious Disease, Prevention,
Response, and Services
How to create an outbreak/cluster and
use the import roster function
V1.0_2013
Two New Icons
• Import Roster
• Create Cluster/Outbreak/Aggregate Event
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Outbreak Management (OBM)
• Designed to capture data on clusters,
outbreaks, and other aggregated disease
events
• Not person-based
• Contains aggregate questions about the OBM
event
– Example: when did the exposure event/party
take place; how many staff at the exposing
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facility are sick
Outbreak Management
• You can link actual disease events to your
OBM event
• Each OBM event has a MAVEN ID as well
as a unique name that you create
• Specific outbreak questions can be
disseminated to each linked disease event
• Linelists of patients can be added to
MAVEN from the OBM
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Outbreak Management
• There are no automated notifications for
these events
– You’ll have to inform your public health
partners (LBOH/EPI) about any outbreak
events you create
• Only the owner of the OBM event can edit
that OBM event
– Everyone else has READ only access
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Outbreak Management
• A general outbreak QPKG will appear for all
EPI/IMM diseases
• Additional specific QPKGs are available
– Respiratory clusters
– GI clusters
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Accessing Outbreak Management
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Accessing Outbreak Management
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Manually Linking Events
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Manually Linking Events
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Link to an existing MAVEN event
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Link to an existing MAVEN event
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Create a link to a new event not in
MAVEN
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Create a link to a new event not in
MAVEN
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Link to multiple existing MAVEN events
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Link to multiple existing MAVEN events
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Link to multiple existing MAVEN events
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Link to multiple existing MAVEN events
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General Outbreak Questions
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Standard Question View
Standard Question
Package for your
outbreak/cluster –
as you answer the
questions
additional
questions will
open for you to
answer
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Importing OBM Roster
• You can bring in a list of events/contacts
without manually entering each one
individually
• Linelists have to be formatted properly to work
• Save as a Comma Separated Value (CSV) file
• The only required fields for your linelists are
First & Last Names
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Import Roster into MAVEN
• A copy of the import roster spreadsheet will emailed if
you need to use this icon (contact
[email protected] for your copy).
• Please do not modify the original – add data and then
follow directions to upload the document.
• In order for the files to come in via the importer, the
file must be saved as a Comma Separated Values
(CSV) file but you can open/view it using Excel.
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Outbreak Roster
Specifications
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Sample of CSV file format
• CSV file format
• 24 columns with column names
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Importing OBM Roster
• The lab test, result, and specimen source must
utilize LOINC and SNOMED codes
– Contact your ISIS liaison for the LOINC or
SNOMED codes
• All dates in the document must be formatted as
MM/DD/YYYY (ie 11/30/2009)
• Phone numbers should be formatted as XXX-YYYZZZZ (ie 617-555-1234)
• If you do not assign a case status in the linelist,
events will be created in MAVEN as SUSPECT
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Importing OBM Roster
• Follow instructions to upload document.
• Template file is available through ISIS
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Importing OBM Roster
• Once you click
“Upload” a new
list will appear
with a summary
of the upload
• Review this
information to
ensure accuracy.
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Importing OBM Roster
• A successful upload will be documented with:
• Click the “Dashboard” button to return to your
OBM event.
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Adding “Outbreak
Questions”
• “Outbreak Questions” are individual patient
level questions
• Will appear as an additional QPKG in each of
the linked disease events
• Can run reports to obtain print-outs of these
data
• Can import “outbreak questions” sets from
those already developed in other outbreaks
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Adding “Outbreak
Questions”
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Adding “Outbreak Questions”
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Adding A Question
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Answer Types
• String: free text field
• Date: formatted date field
• SingleSelect: user selects one and only one
option from a drop-down list
– Note that there are separate options for
drop-down lists of Yes/No and
Yes/No/Unknown
• MultiSelect: user can select multiple options
from a group of check box options
• TextArea: memo field (a larger free text area)
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Single Select Answer Type/Options
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Adding Outbreak Questions
• The UP and DOWN arrows allow you to
reorder the questions
• Also to make a question a child off of the
question immediately above it
– The RIGHT-pointing arrow indents a
question, which means it will only appear
when the question directly above it is
populated with a select value
– Change a question from a child question by
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using the LEFT-pointing arrow
Adding Outbreak Questions
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Adding Outbreak Questions
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Reports
• One report specific for outbreaks:
– Cluster/outbreak related dynamic question
extract
• If you have your OBM event open when
clicking on the report icon, the OBM event ID
will automatically populate the ID field when
the report is brought up
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Cluster/outbreak related
dynamic question extract
• Essentially an
extract of the
outbreak
questions data
for all linked
events
• Can generate an
HTML version or
Excel document.
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Cluster/outbreak related
dynamic question extract
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Naming Conventions for GI Clusters in
MAVEN
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Naming Conventions for GI Clusters in
MAVEN
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Naming Conventions for GI Clusters in
MAVEN
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Naming Conventions for GI Clusters in
MAVEN
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