Transcript Log into CIM, enter your contract or project number, find the value

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Value Added Features
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Adding new Value Added Features
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Editing a Value added Feature
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Adding Inspections to a Feature
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Accessing Value Added features
Viewing Specific Features and Inspections
Viewing Feature Details
Creating New Value Added Features
Changing The General Information
Adding Notes
Adding Files
Adding Issues
Viewing and Adding Contacts to a Value Added Feature
Viewing and Adding Locations
Creating a New Inspection
Adding a Single Inspection
Scheduling Multiple Inspections
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Value Added Features (Warranty) Coordinator List
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Larry W. Stone
Chris Eckert
Raphael St. Juste
James Read
Joe Remic
Mike Danos
Mike Cress
Charlie Wells
MT 510LS
MT538MCE
CN514SR
MT591JR
CN515RJ
MT593MD
MT594HMK
MT595CW
386-943-5292
386-740-3452
321-690-3250
386-740-3406
352-326-7731
407-977-6530
407-858-5900
352-620-7489
District Operations
Structures and Facilities
Brevard Operations
DeLand Maintenance
Leesburg Operations
Oviedo Maintenance
Orlando Maintenance
Ocala Operations
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SUGGESTION:
1. All warranty items 2 years and greater should be on
an annual inspection frequency, i.e. Asphalt for 3 years
would be 1 per year for 3 years. Concrete for 5 years
would be 1 per year for 5 years, etc.
2. Warranties less than 1 year should be semi-annual or 1
per 6 months.
3. Landscape requires monthly inspections that the plants
have been installed and are being maintained per
Contract Documents, a Registered Landscape Architect
will oversee. The Contractor’s Quality Control
representative must perform quarterly inspections of
planting areas and submit report.
580-3.6
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Questions?
Is the system working for you?
How can the inspection process be improved?
Suggestions/comments are being compiled and will be
sent to the Central Office when training is completed.
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Leesburg Operations (Joe Remic’s suggestions ).
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1. Is it possible to restrict the CIM auto-report feature to a specific range; such as unique individual or grouped Cost
Centers?
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For example, working in District 5 - Leesburg Operations, is Lake & Sumter Counties, or Cost Centers 515 & 592.
These are the only notices needed regarding any “advance” and/or “past due” inspections.
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2. The CIM system software should provide the Cost Center number(s) at the beginning of the email subject line.
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District Office (Larry, Mike suggestions).
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1. Program CIM to send notices to select Cost Centers in each District i.e. 509, 512, 514 etc.
2. Program the Value Added Features in CIM based on the Pay Item Numbers. Each Pay Item could generate the
intervals, and number of inspections to be made. Allow for ability to over-ride for different circumstances.
338 Asphalt Pavement= 3 inspections performed annually, 335 Portland Cement Concrete Pavement= 5 inspections
performed annually. Performance Turf= 1 inspection performed annually, Performance Based Pavement Markings,
etc.
3. When entering Feature Begin & End Dates, program calendar date to move from year to year as well as month to
month.
Loreen Bobo suggests:
1. Add a line for Maintenance Cost Center, and change the title of the current ‘Cost Center’ line to ‘Construction Cost
Center’.
James Read suggests:
1. When inspections are made and comments noted in CIM, have the system send those comments to the VAF
Coordinator, the PA and the P.M. System would need to have those names on record.
2. Send notifications to select Cost Centers
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As of 5.1.2010
Dan Eisman:
1.Program the system to populate the final inspection date approximately 30 days prior to End Warranty
or End Feature Date. This will give the PA/Department sufficient time to address deficiencies or
problems that may be discovered before the warranty ends.
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http://tlbstws2.dot.state.fl.us/ContractInfor
mationMonitoring/SearchCriteria.aspx
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