Transcript AUDIT
Overview • • • • • • • • Issues 7025 Routing Reporting unit Type of report Type of unit Beginning balances Cash receipts Totals • • • • • • • • Cash disbursements Totals Signatures Page 1 Page 2 Signatures Page 2 7025 Routing Example 7025 Questions? Audit Issues • Correct Names and Unit Numbers • Addition – all sections (double check) • Signatures – all sections need to be signed by appropriate officer – if there is not an officer in that position, please indicate--(by signing you are indicating responsibility) – incoming and outgoing must sign and outgoing should match the 2012 report – if not please explain • Page 2 – needs to be included – if there is no material to be reported by the unit state this on the form and sign • Time period – calendar year-as of 31 Dec• What about entries after 31 Dec? Recent Audit Issues • Electronic copies – will be accepted but the form needs to be signed then scanned for acceptance • When signing – please add the date you sign • Please print name below signature line – This will help verify signer – We cannot always read your signature Click Member Information Link Click Forms Link Click Routing 2 Link Scroll down to the 7025 section Click on the 7025 Link Routing Info • Reporting Unit – Name: as recorded in AUXDATA (eg. NP Dodge Park) – Number: as reported in AUXDATA (eg. 085-33-03) • Reporting Unit – Use AuxDirectory • Reporting Unit – Click Eighth Western Rivers link • Reporting Unit – Locate your unit and click the number • Reporting Unit – Record info on 7025 as shown for unit • Type of Report - check REGULAR box • Type of Unit – check either DIV or FLOTILLA • Beginning Balance 1/1/2013 • Beginning Balance 1/1/2013 – Lines 1a-1d and line 2 MUST equal lines 8a-8d and 9 on 2012 7025 • Cash Receipts – Line 4 is the total of lines 3a-3f As reported on 2012 7025 Line 4 = total of lines 3a-3f • Total Cash Items & Receipts – Line 5 is the total of lines 2 and 4 Line 5 = total of lines 2 and 4 • Cash Disbursements – Line 7 is the total of lines 6a-6i • Ending Balance 12/31/2013 Line 7 = total of lines 6a-6i • Ending Balance 12/31/2013 – Line 9 equals line 5 minus line 7 AND – Line 9 equals lines 8a-8d Line 9 equal line 5 minus line 7 AND Line 9 = total of lines 8a-8d SIGNATURES • Preparing / Approving Officer – Officer holder during 2013 • Relieving Officer – Officer taking office for 2014 • Signatures – – – – – – – – Print on line/Sign above and date Circle FC or DCP and strike out others Blue or black ink ALL but Audit Comm signature REQUIRED FN Preparer = 2013 FN officer FC/DCP Approval = 2013 FC/DCDR FN Relieving Officer = 2014 FN officer FC/DCP Relieving Officer = 2014 FC/DCDR • Page 2 – COMPLETED AND SIGNED whether unit has equipment or NOT • Page 2 section A – Purchased Property – – – If unit does not have any purchased property indicate NONE on line 1 Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown Use additional sheets if needed (spread sheet, word document, etc.) • Page 2 section B – Donated or Contributed Property – If unit does not have any donated property indicate NONE on line 1 – Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown – Use additional sheets if needed (spread sheet, word document, etc.) • Page 2 section C – Property on Loan from Government – – – – Include PPE NOT listed on a 538! If unit does not have any property on loan to you indicate NONE on line 1 Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown Use additional sheets if needed (spread sheet, word document, etc.) • Signatures – – – – – – – – Print on line/Sign above and date Circle FC or DCP and strike out others Blue or black ink ALL but Audit Comm signature REQUIRED FC/DCP = 2013 FC/DCDR MA = 2013 Materials officer FC/DCP Relieving Officer = 2014 FC/DCDR MA Relieving Officer = 2014 Materials officer • Where do the forms need to be sent to? – FC’s to applicable DCDR – Do not send the reports to DIRAUX – it will only delay the process as they will send it back. • When do the forms need to be submitted – FC’s to DCDR’s by January 31st • Early submission is acceptable and encouraged – DCDR to submit to EXCOM Audit Chairperson no later than 20 February – It is important that these forms be completed and filed by these dates! AUDIT Example 7025 AUDIT Questions???? [email protected]