Transcript Using Windows XP - Revised version including slide 33 on showing

Microsoft Office 2007
Microsoft Windows XP
Introduction to
Microsoft Windows XP
Chapter Concepts
• Overview of operating systems
– Purpose
– Current OS
– Interface
• Drives, files and folders
• Using Windows to perform tasks
Microsoft Office 2007: Introductory Concepts and Techniques
2
Operating System Overview
• Operating system (OS): software that controls a
computer
– Manages hardware, including memory
– Runs applications
– Provides an interface for users
– Retrieves and manipulates files
• OS acts as “middleman” between user,
applications, hardware
• Computer needs only one operating system
– May have more
Microsoft Office 2007: Introductory Concepts and Techniques
3
Operating system as “middleman”
Microsoft Office 2007: Introductory Concepts and Techniques
4
Current Operating Systems
• Windows
– XP
– Vista
– Windows 7
– Windows 8 under development
• Macintosh OS X
• Linux
• Others
Microsoft Office 2007: Introductory Concepts and Techniques
5
Windows Interface
• Goal of interface: provide a means to pass commands
into the system and get results back
• Windows has a GUI (Graphical User Interface)
– User-friendly
– Office analogy
• Event-driven: actions occur in response to some event
– By user: mouse-click, double-click, keypress, etc
– By system: clock tick, start-up, etc
– By application: request for memory
Microsoft Office 2007: Introductory Concepts and Techniques
6
Windows Interface (cont)
• Mouse pointer: arrow or other shape that
moves when the user moves the mouse
• Cursor: Upright line, or I-beam, that appears
where text can be entered
• Tooltips: small notes that often appear on screen
when the pointer is rested on an object
• Keyboard shortcuts: keystrokes that perform an
action; can be used instead of mouse
Microsoft Office 2007: Introductory Concepts and Techniques
7
Common Mouse Manipulations
• Left click: click and release the left mouse button
• Right click: click and release the right button
• Double-click: click the left mouse button twice in
rapid succession
• Drag: hold down the left mouse button and
move the mouse without releasing the button
• Select: left-click an object once to select it; the
object will usually be highlighted or shown
differently
Microsoft Office 2007: Introductory Concepts and Techniques
8
Windows Desktop
• Overall work area; the screen that appears when
all windows are closed
• Can have
– Recycle bin
– Shortcuts to documents or applications
– Documents and/or folders
– Start button
– Quick launch toolbar
– Taskbar
– Notification area (system tray or systray)
Microsoft Office 2007: Introductory Concepts and Techniques
9
Windows Desktop (cont)
• Taskbar: bottom of Desktop (can be moved)
– Shows open programs, gives quick access to others
• Quick launch icons: fast access to programs
• Icons for running applications
– In XP, hovering over application icon displays tooltip
with name
– In Vista, hovering over application icon displays
thumbnail
• Notification Area (system tray or systray): services
running in the background
Microsoft Office 2007: Introductory Concepts and Techniques
10
Start Button Quick Launch Toolbar
Running Programs
Systray
11
Windows Desktop (cont)
• To customize the desktop
– Right-click an empty space
– Select Properties from the popup menu
• Can change many things; most often desktop picture and
screen saver
• To customize the Taskbar or Start Menu
– Right-click either one
– Select Properties from the popup menu
– Click either the Taskbar or the Start Menu tab
Microsoft Office 2007: Introductory Concepts and Techniques
12
Start Button
• Displays
– Most recently used programs
– Most recent documents
– Some system utilities
• Control panel: customizes computer; adds/removes programs
• Printers and faxes: shows installed printers; adds new ones
– Help
• Log off / Turn off computer
• All Programs
Microsoft Office 2007: Introductory Concepts and Techniques
13
Start Button – All Programs
• To close, click an open area on Desktop or press Esc key
• Shows all available programs
– An arrow indicates more menu items
– Accessories has some small programs provided by the
operating system
– Accessories, System Tools has tools
• Find out more about your system
• Make it run better
• To run a program
– Find it in All Programs
– Click on it
Microsoft Office 2007: Introductory Concepts and Techniques
14
Displaying the Start Menu
Microsoft Office 2007: Introductory Concepts and Techniques
15
Desktop Shortcuts
• Icon on desktop
• Fast way to access often-used programs
– Double-click icon to start program
• To add a shortcut to the desktop
– Click the Start button to display the Start menu
– Locate the program you want and right-click it
– From the popup menu
• Click Send To
• Then click Desktop (create shortcut)
Microsoft Office 2007: Introductory Concepts and Techniques
16
Desktop Shortcuts
• Not all icons on desktop are shortcuts
– Some are folders or documents
– Shortcuts have curved arrow in lower left corner
• To delete shortcut
– Single click it to select, then press the Del key
– Or, drag it to the Recycle Bin
Microsoft Office 2007: Introductory Concepts and Techniques
17
Recycle Bin
• A temporary storage area for deleted items
– When an item on the C:\ drive is deleted, it goes into the
recycle bin
– When an item on any other drive is deleted, it’s really gone
• To get a deleted item back
– Double-click the recycle bin
– Find the item in the list
– Right-click it and click Restore from the popup menu
• If you’re really sure you want items in the recycle bin
deleted
– Right-click it, click Empty recycle bin from the popup
Microsoft Office 2007: Introductory Concepts and Techniques
18
Window Manipulation
• Running application usually shown in a window
• Icons at top right of the window close it;
minimize it; and maximize it
• If the window is already maximized, the
Maximize button turns into a Restore button
– Restore button makes the window fill only part of the
screen
• Can be dragged across the screen by the title bar
• Can be re-sized by dragging an edge (pointer will be a
double-headed arrow)
Microsoft Office 2007: Introductory Concepts and Techniques
19
Windows Clipboard
• An area of memory to which a single item can be
saved (copied)
• An item on the Clipboard can be pasted in any
appropriate location
• After pasting, the item is still on the clipboard
– Can be pasted multiple times
• When another item is copied to the clipboard, it
takes the place of the previous item
Microsoft Office 2007: Introductory Concepts and Techniques
20
Drives
• Each storage media (hard disk, USB, CD/DVD) is
called a drive
• Drives are lettered to identify them (followed by
a colon and backslash)
• A:\ and B:\ are floppy drives; many computers don’t have
them anymore
• C:\ is the hard drive
– Sometimes the hard drive is divided and gets additional letters
• The optical drive gets the next letter, usually D:\
• Other drives get assigned letters, usually in order but not
always
Microsoft Office 2007: Introductory Concepts and Techniques
21
Drives (cont)
• Networked computers may have drives that are
really on a server, but seem to be on the
computer
• On this campus
– C:\ is the hard drive on each computer
– H:\ is a network drive; located on the server
• Each student has an H:\ drive associated with his/her
account
Microsoft Office 2007: Introductory Concepts and Techniques
22
Drives (cont)
• On this campus (cont)
– The Public drive is a network drive and is located on
the server
– Anything saved on a C:\ drive stays on that computer
– Anything saved on the H:\ drive is on the server and
is accessible on other computers on campus
• Although the computer identifies drives by letter,
sometimes humans give drives names also
– For example, the Public drive is a network drive
• It has a letter, but is more easily referred to as Public
Microsoft Office 2007: Introductory Concepts and Techniques
23
Folders
• A container for files or other folders
• Analogous to a file folder used in a file cabinet in an
office
• User to organize files in a logical way
– All Intro files can be kept together in a folder
– All Science files can be kept together in a folder
• Terms Folder and Directory used interchangeably
• Folders may contain other folders
– May be nested to many levels
• A folder named My Documents is usually created for you
when you get an account on a system
• You can create other folders
Microsoft Office 2007: Introductory Concepts and Techniques
24
Files
• File: a collection of related data treated as a unit
– A letter to your mom
– A picture of your cat
– A song
– A financial spreadsheet
– A game program
– An address list
• A file is whatever you decide to make into a file
• Analogous to the pieces of paper in a file cabinet
Microsoft Office 2007: Introductory Concepts and Techniques
25
Filenames
• Files are given names to distinguish them from
other files
– A descriptive name helps you remember what a file is
– Name usually consists of three parts
• A name: this is the part that helps you remember what is
in the file
• A dot
• An extension: this tells the system what program was used
to make the file; it is usually added by the program
– Example: IntroAssign1.docx
Microsoft Office 2007: Introductory Concepts and Techniques
26
File Paths
• Path: a full description of where a file is located
on a system
• Consists of
– Drive letter (including the colon and backslash)
– Any folder names, in order (separated by a backslash)
– Filename (including the extension)
Example:
C:\My Documents\classes\11000Intro\Assign1.docx
Microsoft Office 2007: Introductory Concepts and Techniques
27
Storage devices such as a USB drive, CD, or hard drive, are organized into
directories and subdirectories that contain files
Microsoft Office 2007: Introductory
Concepts and Techniques
28
My Computer
• Also called Windows Explorer (not the same as
Internet Explorer)
• Displays the files on your system
• Allows you to create, delete, rename folders and
files
• To access My Computer
– Click the Start button, click My Computer
– Or press the keys Win+e on the keyboard
• The Win key is the one with the flag
• To press Win+e, hold down the Win key and press e
Microsoft Office 2007: Introductory Concepts and Techniques
29
Microsoft Office 2007: Introductory Concepts and Techniques
30
My Computer (cont)
• Your My Computer window may look somewhat
different, depending on your system settings
• You can change the look of My Computer in two
ways
1. Click the menu item View and select either
Thumbnails, Tiles, Icons, List, or Details. The same
information is presented, but with a different look
2. Click the Folders icon on the toolbar. This turns the
left pane on and off.
Microsoft Office 2007: Introductory Concepts and Techniques
31
My Computer – Navigation
• Click the Folders icon to toggle the left pane that shows folders
• To “open” a folder and drill down to subfolders inside folders
– In right pane, double-click the folder, or
– If left pane is showing, click + signs in XP or arrowheads in Vista beside the
folder name
• Use forward and back arrows (on the toolbar) to move through
previous views
• Save a commonly used folder in Favorites
– Click the menu item Favorites
– Click Add to favorites…
– To retrieve, click Favorites, then the desired item
Microsoft Office 2007: Introductory Concepts and Techniques
32
My Computer – Showing Extensions
• By default, Windows does not show file
extensions.
• It is hard to differentiate between Myfile.docx
and Myfile.xlsx without seeing the extensions
• To display extensions
– In My Computer, select the menu item Tools
– Select the sub-menu item Options
– In the resulting dialog box, click the View tab
– Scroll down, and find the item Hide extensions for
known file types
– Unclick the checkbox, then click OK
Microsoft Office 2007: Introductory Concepts and Techniques
33
My Computer – Creating a Folder
• Select parent folder by single-clicking it
– Right-click in the white area of the right pane
– Select New from the shortcut menu
– Select one of the choices for folder types
• XP choices: Folder and Shortcut
• Vista choices: Folder, Shortcut, Compressed (Zipped)
– Folder is created and highlighted so that it may be renamed
• To rename an existing file or folder, select it, then press F2 (or rightclick and choose Rename)
• Can create folders within folders within folders
• The desktop is itself a folder, and can have sub-folders
Microsoft Office 2007: Introductory Concepts and Techniques
34
My Computer – File/Folder
Manipulation
• Terms
– Source: an item’s starting location
– Destination: where you want an item to go
• Move
– Drag and drop item to its destination (if moved to a different
drive, original stays in place; otherwise not)
• Rename
– Right-click item, select Rename from shortcut menu, type new
name, press Enter
– Or, click item to select, press the key F2, type new name, press
Enter
Microsoft Office 2007: Introductory Concepts and Techniques
35
My Computer – File/Folder
Manipulation (cont)
• Copy
– Right-click item, select Copy from the shortcut menu
– Right-click in white area of destination folder
– Select Paste from the shortcut menu
• Alternative way to copy
– Hold down Ctrl key, drag and drop item to destination
• Delete
– Right-click item, select Delete from the shortcut menu
– Or, select item, press keyboard Del
Microsoft Office 2007: Introductory Concepts and Techniques
36
USB Drives
• Commonly-used removable storage
– Lightweight
– Holds a great deal of data
– Easy to use
– Also called Thumb Drives, Flash Drives, etc
• To use
– Insert drive into USB slot on computer
• Slot is directional; if drive doesn’t enter easily, turn it over
– Usually (but not always) a dialog box opens asking
what you want to do with the drive; click your choice
– Drive also appears in My Computer
• Treat the same as any other drive
Microsoft Office 2007: Introductory Concepts and Techniques
37
Search for a File or Folder
• To begin
– From My Computer click the Search icon on the toolbar
– Or, from the Start button, click the Search button
•
•
•
•
•
•
•
Either method will bring up a search window
Maximize the window if necessary
Click link at bottom Click here to use search companion
Click on the type of item you are searching for
Enter as much data as possible about the item
Click Search
Results will be displayed (it may take a few minutes to
search your computer)
Microsoft Office 2007: Introductory Concepts and Techniques
38
Using Windows Help
• Starting Help and Support
– Display the Start menu
– Click Help and Support to display the Help and
Support Center window
– If necessary, click the Maximize button on the Help
and Support Center title bar to maximize the Help
and Support Center window
Microsoft Office 2007: Introductory Concepts and Techniques
39
Starting Help and Support
Microsoft Office 2007: Introductory Concepts and Techniques
40
Browsing for Help Topics
in the Table of Contents
• Select one of the topics in the Pick a Help topic
area to display the Navigation Pane and topic
pane
• Select a sub-topic in the Navigation Pane on the
left
– Click a plus (+) icon to expand a topic
• Click a link in the topic pane on the right to see
details
Microsoft Office 2007: Introductory Concepts and Techniques
41
Browsing for Help Topics
in the Table of Contents
Microsoft Office 2007: Introductory Concepts and Techniques
42
Searching for Help Topics Using the Index
• Click the Index button on the Navigation toolbar
to display the Index pane
• Type a word or phrase in the Type in the
keyword to find text box
• Click an entry in the Index entries list
• Click the Display button
– Displays information about the topic
– You may get a popup box asking you to choose
between several related entries
Microsoft Office 2007: Introductory Concepts and Techniques
43
Searching for Help Topics Using the Index
Microsoft Office 2007: Introductory Concepts and Techniques
44
Displaying the Related Topics Link
• Scroll to the bottom of the information about a
topic in the right pane to display the Related
Topics link
• Click the Related Topics link to display a pop-up
window containing a list of related topics
Microsoft Office 2007: Introductory Concepts and Techniques
45
Displaying the Related Topics Link
Microsoft Office 2007: Introductory Concepts and Techniques
46
Closing the Help and Support Center
• Click the Close button on the title bar of the Help
and Support Center window to close the Help
and Support Center window
Microsoft Office 2007: Introductory Concepts and Techniques
47
Keyboard Shortcuts
• Some users prefer using key combinations to
perform an action instead of using the mouse
– More efficient when typing
– Example: ctrl+c is the same as the menu item Copy
• Two- or three-key combinations written with a
plus or dash between them mean to hold down
the first key (or keys) and then press the last key
Microsoft Office 2007: Introductory Concepts and Techniques
48
Keyboard Shortcuts (cont)
• To find shortcuts
– Use the index in Help and Support
– Type in keyboard shortcuts
– Display the topic List of keys
– The right pane will have categories of shortcuts, such
as General Keyboard Shortcuts
– Expand a category by clicking the plus sign
Microsoft Office 2007: Introductory Concepts and Techniques
49
Application Software
• Some comes with operating system
– Tools
– Games
– Browser
• Some installed by computer manufacturer
– Often trial versions
• Some can be downloaded from the internet for
free or low price
– Might also come with a free virus!! Be careful!!
• Some must be bought
– Often academic pricing is very low
Microsoft Office 2007: Introductory Concepts and Techniques
50
Logging Off from the Computer
• Display the Start menu
• Click Log Off on the Start menu to display the Log
Off Windows dialog box
• Click the Log Off button in the Log Off Windows
dialog box to log off from the computer and
display the Welcome screen
Microsoft Office 2007: Introductory Concepts and Techniques
51
Logging Off from the Computer
Microsoft Office 2007: Introductory Concepts and Techniques
52
Turning Off the Computer
• Click the Turn off computer link on the Welcome
screen
• Click the Turn Off button in the Turn off
computer dialog box
Microsoft Office 2007: Introductory Concepts and Techniques
53
Turning Off the Computer
Microsoft Office 2007: Introductory Concepts and Techniques
54
On Campus
• Log off and Turn Off dialog boxes are somewhat
different
Microsoft Office 2007: Introductory Concepts and Techniques
55