Transcript Work with Microsoft Outlook

Stepping Through Microsoft®
Office 2003 – Introductory
Also for use with Business
Computer Information Systems - I
Presentation Pro
Systems
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What Makes Your Computer Go?
Systems
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Types of Computer Systems
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Multiuser computers
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Mainframes
Supercomputers
Minicomputers
Professional workstations
Multiuser computers such as mainframes
and professional workstations are
generally used in a large company or
government office.
Systems
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Types of Systems (cont’d)
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Personal computers
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Apple computers
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IBM and IBM-compatible
computers
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Systems
First available in 1976
User-friendly and
graphics oriented
First IBM in 1981
IBMs widely used in
office settings
Other companies
created IBM clones
Personal computers make it possible for
people to use applications not only at work
but at home, at school, while traveling—
almost anywhere in the world.
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Hardware Components
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____________—physical components of a
computer
Hardware includes:
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Systems
_________________
_________________
_________________
_________________
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Hardware Components (cont’d)
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The system unit includes:
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Motherboard
_________ _________
_________ _________
Plug-in boards
Internal speaker
The motherboard contains the central
processing unit (CPU), RAM and ROM
chips, and expansion slots.
Systems
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Hardware Components (cont’d)
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Input devices include:
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_____________
_____________
_____________
________ ________
Pointer or touchpad
Graphics tablet
Input devices such as the __________and
_______ transfer data into the system unit.
Systems
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Hardware Components (cont’d)
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Output devices include:
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__________
__________
__________
Flat-screen monitors save a great deal of
room on a workstation or desk.
Systems
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Hardware Components (cont’d)
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Storage devices
include:
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_________ _______
Secondary storage
devices
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The ______ ______ is the storage device at
the heart of most computer systems. Newer
hard drives can hold over 40 GB of data.
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Systems
________ ________
________ ________
____-_____ _______
Flash memory for small,
handheld devices
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Operating Systems
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___________ _________—the software that
oversees and controls computer operations
A computer needs an operating system to:
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Systems
Pass data to and from memory and peripheral
devices
Run programs
Maintain the filing system for storage devices
Display the user interface
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Operating Systems (cont’d)
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Computers run two types of software:
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________ software—operating system and utility
programs that operate and maintain computer
system
___________ software—programs that allow
users to perform specific tasks
The combination of computer system and
operating system is the platform
Systems
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Operating Systems (cont’d)
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Evolution of operating systems:
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Unix
Xerox PARC system
MS-DOS
Windows
MacOS
Linux
___________ ________ is currently the
most popular operating system in the
world.
Systems
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Utility Programs
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Utility programs perform “behind the scenes”
duties
Utility program duties include:
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Systems
File management
Accessibility
Communication and entertainment
Security
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Utility Programs (cont’d)
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File management utilities:
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Cleaners
Error checking
Defragmentation
File compression
Backup
Use a _________ utility to create a
copy of data that you can turn to in
case of disaster to restore data.
Systems
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Utility Programs (cont’d)
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Accessibility utilities:
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Screen magnifier
Screen reader
Onscreen keyboard
Speech recognition
A utility such as Windows XP’s
Magnifier gives a magnified view of
the screen that can help sightimpaired users see screen details.
Systems
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Utility Programs (cont’d)
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Communication and entertainment utilities:
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Remote control
Small office/home office (SOHO) network setup
Internet setup
Sound recorder
Audio/video file players
Windows’ Sound Recorder
utility allows you to record
speech or other sounds to add
to presentations or other files.
Systems
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Utility Programs (cont’d)
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Security utilities:
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Antivirus
Firewalls
Data encryption
File wiping
McAfee is a popular security utility
that allows you to scan for viruses
and set up a personal firewall.
Systems
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Putting the Computer to Work
Systems
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Application Software
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__________ software—programs that allow
users to perform specific tasks
Application software can be categorized by:
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How it is acquired
How it is used
Tip
To see what kind of application software
is stored on your computer, click the
____ button and then click All Programs.
Systems
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Application Software (cont’d)
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How software is acquired:
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Systems
Commercial software—sold in retail stores or
online, or “bundled” with a new computer
Custom (proprietary) software—developed by
programmers for specific users
Shareware—sold in small groups by programmers
Freeware—distributed without cost by developer
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Application Software (cont’d)
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How software is used:
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Horizontal application software—designed to be
used for a wide variety of purposes
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Vertical application software—designed to be
used for very specific purpose
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Systems
General productivity programs
Graphics programs
Browser and e-mail programs
Games
Educational programs
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Application Software (cont’d)
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General productivity
programs include:
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Systems
Word processing
programs--___________
Spreadsheet programs-__________
Database management
programs--__________
Presentation programs-____________
Personal information
management programs
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Programs are
packaged as:
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Standalone (single)
programs
Integrated programs
Program suites
Integrated programs combine two or
more programs into one program.
Program suites are packages of
standalone programs that can be
used independently but allow for easy
data sharing.
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Application Software (cont’d)
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Graphics programs include:
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Paint programs
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Draw programs
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Systems
Images produced by “painting” pixels
Paint images also called bit-map graphics
Small files, but graphics cannot be resized
Images produced using mathematical formulas
Draw images also called vector graphics
Large files, but graphics can easily be edited
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Application Software (cont’d)
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Browser and e-mail programs include:
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Web browsers
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E-mail clients
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Systems
Browsers allow you to display Web pages
Browsers convert HTML code into formatting features
such as fonts, margins, tables, and graphics
E-mail client programs send and receive messages
E-mail programs also allow you to manage addresses,
set up distribution lists, and attach files to messages
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Telecommunications
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Telecommunications—technology of longdistance electronic communication
Connection types:
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Analog phone line
ISDN
DSL
Cable
Satellite
Many people maintain
Internet connections using
satellite telecommunications.
Systems
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Internet Communications
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To access the Internet, users need:
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A computer with a browser
An Internet connection
An ________ ________ __________ (ISP)
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Users may also subscribe to an online service
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Systems
ISPs provide access to the Internet for their subscribers
ISPs also provide other services such as e-mail
Online services provide direct access to information
maintained outside the Internet
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Internet Communications (cont’d)
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Types of Internet services include:
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Systems
FTP
Internet relay chat
Instant messaging
Newsgroups and
bulletin boards
E-commerce
Internet telephony
Video conferencing
Video conferencing allows meeting
participants at different locations to see and
hear each other just as if in the same room.
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Networks
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__________—two or more computers linked
to each other by cabling or other media
Types of networks:
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Systems
Local area network (LAN)—connections within a
home, an office, or a building
Metropolitan area network (MAN)—connections
within a small region
Wide area network (WAN)—connections across
long distances
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Networks (cont’d)
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Network components:
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Systems
Node—any device on a network
File servers—data storage for the nodes
Physical media—cabling or connections that
transmit data on the network
Network interface card (NIC)—connects the
computer to the network
Network operating system—establishes and
maintains connections between nodes and file
servers
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Networks (cont’d)
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Network topologies include:
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Systems
Bus topology—single cable runs the length of the
network
Star topology—each node connects to a hub
through which data travels to the file server
Ring topology—each node connects to the next in
a circular arrangement
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Networks (cont’d)
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Network protocols—standards that describe
how different network devices communicate
with each other
When data is transmitted from a sending
computer, it travels through layers
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Systems
Each layer has a specific function and has its own
protocols
A protocol stack is the series of layers through
which data moves
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Networks (cont’d)
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LAN standards
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Ethernet
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Token Ring
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Used with ring topology
Can transmit data at 4 or 16 Mbps
LocalTalk
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Systems
Used with bus and star topologies
Can transmit data at 10 Mbps; Fast Ethernet can
transmit data at 100 Mbps
Macintosh system uses phone cables and bus topology
Can transmit data at 230 Kbps
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