Transcript ICT 327 Topic 10 Project Planning & Initiation (Guest lecturer).

Project Planning & Initiation
Yvonne Parle
Senior Consultant
peritia Project Management
www.peritiapm.com
[email protected]
A recent history of Project
Management - People & Events
 Frederick Taylor (1856 – 1915) – the
Father of Management as epitaph
 The “Taylor model”
 Henry Gantt (1861 – 1919)
construction of US Navy ships
 Dr. W. Edwards Deming (1900 –
1993) – the Father of Quality
 Deming 14 Points management
theory
Yvonne Parle, peritia Project
Management - 10th May 2004
A recent history of Project
Management - People & Events
 World War I - large scale manufacture and
technology invention e.g. tanks and flight
 World War II – Better, faster ships and
planes, radar, jet engines, first computers
 The Space Age – First computers with
transistors appeared in 1954
 Mainframes
 The Silicon Chip
 4GLs
Yvonne Parle, peritia Project
Management - 10th May 2004
Project Planning & Initiation
“If you plan for nothing – you will surely get
there”
 Define the job in detail
 Get the right people in the right roles
 Estimate the time and costs
 Break the job down using
the XX hour rule
 Develop project standards
 Establish a change procedure
 Agree on Acceptance criteria
Yvonne Parle, peritia Project
Management - 10th May 2004
Project Definition (Buttrick 2000)
 If you don’t know why you are doing the
project, consider terminating it
 If you don’t know what you are delivering,
regard your costs and timescales as
unstable and your risk high
 If you don’t know when it will be done,
carry out more investigations until you do
 If you don’t know how you will approach
the project, regard risk as high and
investigate further
Yvonne Parle, peritia Project
Management - 10th May 2004
peritia Project Management
Detailed planning approach
90% planning, 10% execution
 Why do I need to write it up?
 CTRs (Cost, Time, Resource sheets)
 XX Hour Rule
 CTRs are used as




Checklist for completeness
Clear communication document
Input to Kick off Meeting
Progress reporting
Yvonne Parle, peritia Project
Management - 10th May 2004
Concert Project
 Review of Sample CTR
 Fill out Event Planning CTR together
 Complete CTRs for
 Group 1 - Catering Planning and
Performer Planning;
 Group 2 - Security Planning and Venue
Hire Planning
Yvonne Parle, peritia Project
Management - 10th May 2004
Concert Project
(+15 mins)
 Join the plans together in sequence
 Review overall plan together using




Why
What
When
How
 What do we still not know?
 What should we do next?
Yvonne Parle, peritia Project
Management - 10th May 2004
Project Planning & Initiation
 Criteria checklist
 Has a project definition been written, reviewed by the
stakeholders and approved by the project sponsor
 Have the benefits been fully assessed and quantified
wherever possible
 Do the benefits match the needs?
 Have all the risks been identified and categorized?
 Has a comprehensive and satisfactory work
breakdown been developed?
 Does the work breakdown reflect the deliverables to
be produced?
 Are all key logical relationships between projects and
activities clear?
 Has the plan been developed to minimize or offset
the risks?
Yvonne Parle, peritia Project
Management - 10th May 2004
Project Planning & Initiation
 For each deliverable, check
 Are the project deliverables relevant and are
they feasible both to produce and implement?
 Have quality criteria been established?
 Is it clear who is accountable for preparing each
deliverable?
 Is it clear who will review the deliverable prior to
signing off acceptance of each deliverable?
 Is it clear who will sign off each deliverable?
 Has sufficient time been allowed for
reviewing/amending each deliverable?
Yvonne Parle, peritia Project
Management - 10th May 2004
Project Planning & Initiation
 Any questions?
 Contact me on [email protected]
 Good Luck!
Yvonne Parle, peritia Project
Management - 10th May 2004
References
 Text
 A guide to the Project Management Body
of Knowledge (PMBOK Guide) 2000, PMI
 Project Management – Best practices for
IT Professionals, 2nd edition, Murch,
Richard, 2001, Prentice Hall
 The Interactive Project Workout,
Buttrick, Robert, 2000,Prentice Hall
Yvonne Parle, peritia Project
Management - 10th May 2004
References
 Websites
 Project Management Institute
www.pmi.com
 Gantthead www.gantthead.com
 Thomsett www.thomsett.com.au
 ProjectNet www.projectnet.co.uk
 The International Project Management
Help Desk
www.geocities.com/Athens/Delphi/8390
Yvonne Parle, peritia Project
Management - 10th May 2004