Transcript Module05

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Designing Documents, Slides,
and Screens
To learn how to
 Develop visual literacy.
 Apply design principles to paper
pages, presentation slides, and Web
pages.
 Use computers to create headings,
lists, and other features to make
documents easy to read.
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Designing Documents, Slides,
and Screens
Start by answering these questions:
 How should I design paper pages?
 How should I design presentation
slides?
 How should I design Web pages?
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Designing Documents, Slides,
and Screens
Start by answering these questions:
 How do I know whether my design
works?
 When should I think about design?
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Good Document Design
 Saves time and money.
 Reduces legal problems.
 Builds goodwill.
 Looks inviting, friendly, and
easy-to-read.
 Enhances your credibility.
 Builds an image of you as
professional and competent.
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How should I design paper pages?
1. Use White Space. It makes material easier to
read.
 Use headings.
 Use a mix of paragraph lengths (most no longer
than seven typed lines).
 Use lists.
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To Design Paper Pages
Use white space for separation
and emphasis.
Use headings to group points.
Limit the use of capital letters.
Use no more than two typefaces.
Use justification appropriate to the
audience.
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How should I design paper pages?
2. Use Headings that are words or short phrases
that group points and divide your letter, memo, or
report into sections.
 Make headings specific.
 Make each heading cover all the material until
the next heading.
 Keep headings at any one level parallel.
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How should I design paper pages?
3. Limit the Use of Words Set in All Capital Letters.
 In capitals, all words are rectangular;
letters lose the descenders and
ascenders that make reading go more
quickly. Use full capitals sparingly.
Instead, make text bold to emphasize it.
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How should I design paper pages?
4. Use No More than Two Fonts in a Single
Document.
 Most business documents use just one
font—usually Times Roman, Palatino,
Helvetica, or Arial in 11- or 12-point.
 In a complex document, use bigger type for
main headings and slightly smaller type for
subheadings and text. If you combine two
fonts in one document, choose one serif and
one sans serif typeface.
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To Design Presentation Slides
 Use a big font.
 Use bullet-point phrases. 44- or 50-point
for titles, 32-point for subheads.
 Use clear, concise language and
appropriate clip art.
 Make only three to five points per slide.
 Choose a consistent If you have more,
consider using two slides
 template, customizing slides where
necessary.
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Choose a light background if the lights will be off
during the presentation and a dark background if the
lights will be on.
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To Design Web Pages
Provide an introductory statement
on the first screen.
Offer an overview of the content of
your page.
Put interesting and useful
information up front.
Minimize large graphics and
animation.
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To Design Web Pages continued
Include an “off” button for animation
and music on introduction pages.
Provide visual variety.
Unify multiple pages.
On each page, provide a link to the
home page.
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How should I design Web pages?
 Pay attention to content, navigation, and the first
screen.
 The first screen should open very quickly and must
contain the information visitors need to quickly and
easily find what they are looking for.
 Minimize the number of links readers have to click
through to get to the information they want.
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To Incorporate Good Design
Follow These Guidelines
 As you plan, think about your
audience.
 As you write, incorporate lists
and headings.
 Get feedback from people who
will be using your document.
 As you revise, check your draft
against the guidelines in this
module.
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Unit One
End of Module 5