Transcript Microsoft® PowerPoint Presentation

Posting Proprietary Formats
Prepared by the NYS Forum IT Accessibility Committee
http://www.nysforum.org/accessibility/resources/curriculum/proprietary
Presented by Lisa Hebert Ryan
May 11, 2006
IT Accessibility Committee
Topics
 PowerPoint
 PDF
Reasons given for using PDF or
PowerPoint
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Maintain the integrity of an official form or
document
Security
Maintain the “look”
It’s easy
Other…..
PowerPoint on the web
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PowerPoint is not a web-friendly format
How to convert to accessible HTML
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PowerPoint Add-on (Windows only)
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University of Illinois: Office Accessibility Wizard
(www.rehab.uiuc.edu/office/download.html)
[Now a commercial product - $39.95; free download is crippled]
Copy the outline to an HTML page & format by hand
Use HTML slide program such as WimpyPoint, Slidemaker or
Opera’s Opera Show
Create your own HTML slides from scratch
PowerPoint “Make Accessible”
add-on
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How it works
Caution: does not convert scripts or links into
accessible HTML
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Need to modify the HTML after the conversion to
reactivate them
See tutorial on WebAIM site (www.webaim.org)
PDF (Portable Document Format)
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Adobe Acrobat Reader Full Version 6.0
Embedded speech synthesizer
 Accessible w/ limitations
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If document was not created with accessibility
in mind, it will still pose significant accessibility
challenges to blind users (eimages w/o alt text)
PDF
The most reliable way to make a PDF
file accessible
is to convert it to
accessible HTML.
Accessible PDF
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PDF files must be created with accessibility in
mind
Document must:
Contain real text (not scanned image)
 Be in Tagged PDF format*
 Be marked up for accessibility*
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User must:
Have either JAWS or Window Eyes
 Have Acrobat 5.0 or greater
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Tagged PDF
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1.
2.
3.
3 ways to generate tagged PDF
Use MS Word to create the document, then
convert to PDF
Run “Make Accessible” plug-in, then clean it
up
The hard way: create the tags yourself
To Learn More
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WebAIM (Web Accessibility in Mind)
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Adobe Acrobat Accessibility
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www.adobe.com/products/acrobat/access_info.html
AccessIT (National Center on Accessible
Information Technology in Education)
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http://www.webaim.org/techniques/acrobat/
http://www.washington.edu/accessit/articles?2
California Community Colleges High Tech Center
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http://www.htctu.fhda.edu/trainings/manuals/web/Creati
ng_Accessible_PDFs.pdf