Transcript Unit H PPT
Microsoft Office 2007- Illustrated Using Advanced Features Objectives • • • • • Use templates and add comments Send and review a presentation Use advanced slide show options Create a custom show Prepare a presentation for distribution Microsoft Office 2007-Illustrated 2 Objectives • Save a presentation for the Web • Package a presentation • Create a photo album Microsoft Office 2007-Illustrated 3 Using Templates and Adding Comments • Two types of templates • Installed with PowerPoint • Microsoft Office Online Microsoft Office 2007-Illustrated 4 Using Templates and Adding Comments (cont.) • Using comments • Add by clicking the New Comment button on the review tab • Edit comment • Review comments • Show markup Microsoft Office 2007-Illustrated 5 Using Templates and Adding Comments (cont.) Microsoft Office 2007-Illustrated 6 Sending and Reviewing a Presentation • Use Microsoft Outlook to send a presentation using e-mail • The PowerPoint presentation is attached to the e-mail message • Open Outlook directly from PowerPoint • Reviewer can open the presentation, make comments and return the presentation Microsoft Office 2007-Illustrated 7 Sending a Presentation for Review (cont.) Microsoft Office 2007-Illustrated 8 Using Advanced Slide Show Options • With PowerPoint, you can create a slide show that runs automatically • A self running presentation on a standalone computer is called a kiosk • Viewers can advance slides with an action button or a hyperlink • Use a narration behind the presentation • Set automatic or manual slide timings Microsoft Office 2007-Illustrated 9 Using Advanced Slide Show Options (cont.) Microsoft Office 2007-Illustrated 10 Using Advanced Slide Show Options (cont.) • Hiding a slide during a slide show • Hidden slides are not deleted from the presentation • Right-click a slide thumbnail in Normal view or Slide Sorter view, then click Hide Slide • A gray box appears over slide number Hide slide icon Microsoft Office 2007-Illustrated 11 Using Advanced Slide Show Options (cont.) • Using Presenter View • Special view that allows you to run a presentation in two monitors • One monitor that you see on your computer • Second monitor your audience sees • Designed for easy navigation for the presenter • Computer must have multiple monitor support Microsoft Office 2007-Illustrated 12 Creating a Custom Show • Create a custom show for different audiences • Choose which slides to show in a custom slide show • A custom show is not saved as a different file Microsoft Office 2007-Illustrated 13 Creating a Custom Show (cont.) Slides in the custom show Microsoft Office 2007-Illustrated 14 Creating a Custom Show (cont.) Custom show Microsoft Office 2007-Illustrated 15 Creating a Custom Show (cont.) • Using action buttons to hyperlink to a custom slide show • Use an action button to switch from the “parent” show to the custom show • Draw an action button from the Shapes gallery • Set the hyperlink in the Action Settings dialog box Microsoft Office 2007-Illustrated 16 Preparing a Presentation for Distribution • Prepare a presentation for others • Set security password • Make sure the presentation is backwards compatible • Some features (SmartArt) are not compatible in earlier versions of PowerPoint Microsoft Office 2007-Illustrated 17 Preparing a Presentation for Distribution (cont.) Compatibility Checker Encrypted password Microsoft Office 2007-Illustrated 18 Preparing a Presentation for Distribution (cont.) • Creating a strong password • Strongest password is a random complex string of characters • Basic password rules • • • • • Make password long; 8 or more characters Use both uppercase and lowercase letters Use words or phrases you remember Keep passwords secret Regularly change passwords Microsoft Office 2007-Illustrated 19 Saving a Presentation for the Web • Use PowerPoint to create a presentation for viewing on the Web • Save as an HTML file • Create a single file, which includes all supporting files • Create a presentation as a Web page, which creates a separate folder with all supporting files • Publish to a Web server Microsoft Office 2007-Illustrated 20 Publishing a Presentation for the Web (cont.) Publish as Web Page dialog box Microsoft Office 2007-Illustrated 21 Publishing a Presentation for the Web (cont.) Browser menu and toolbars Slide titles appears as titles Microsoft Office 2007-Illustrated 22 Packaging a Presentation • Use the Package for CD feature to transport everything you need to view a presentation on another computer • Compresses and packages all necessary files • Use the PowerPoint Viewer if the computer does not have PowerPoint installed Microsoft Office 2007-Illustrated 23 Packaging a Presentation (cont.) Runs Compatibility Checker Microsoft Office 2007-Illustrated 24 Packaging a Presentation (cont.) • Using the Microsoft PowerPoint Viewer • A program used to show a presentation on a computer that doesn’t have PowerPoint installed • Free program distributed by Microsoft • Open the PowerPoint Viewer, locate the presentation you want to see, then run a slide show Microsoft Office 2007-Illustrated 25 Creating a photo album • A PowerPoint photo album is a specially designed presentation • Set up with specific formats • To create a photo album, click Insert on the menu bar, point to Picture, then click New Photo Album • Customize the layout of the photo album by adding title text to slides and applying frames Microsoft Office 2007-Illustrated 26 Creating a photo album, (cont.) Picture in photo album Microsoft Office 2007-Illustrated 27 Creating a photo album, (cont.) Microsoft Office 2007-Illustrated 28