Transcript Go! With Windows XP

Getting Started With
COMPUTER APPLICATIONS
Computer Applications
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Definition of Computers
• In computer world we have two important
terms
– Hardware :
Hardware is the physical portion of
Computers.
– Software :
Software is the logical portion of
Computers. These are programs which
actually instruct the Computer what to do?
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Software
Software is divided into two main categories
• System software :
– It is a software which works as a bridge
between Machine and Application Software’s.
– All Operating Systems are System
Softwares e.g MS Windows XP.
• Application Software:
– The Software which makes computer system
useful by providing the facilities for the end
users is called Application Software or we
can call it Computer Applications e.g; MS
Word, MS Excel, MS Powerpoint etc.
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Computer Applications
• There are 4 basic Computer
Applications which you will learn in this
Subject of C.A.
• MS Word
• MS Excel
• MS PowerPoint
• Internet Application
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What is the MS Word?
Describe its Purposes.
• MS Word is a word processor.
• The main purposes of using MS word
application is:
• It is used for documentations.
• We can use it for proposal writings
• We can use it for paragraph writings
• We can also used it for designing.
• advertisement pumflits etc.
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Microsoft Excel
Excel is a spreadsheet
• You can make some calculation with the help
of functions.
• We can create accounts programs e.g salary
sheets, profit & loss sheets etc.
• It can also make an organizational charts as
well as some simple charts.
• You can design tables in MS Excel.
• You can design Mark Sheets/Transcripts of
the students. etc
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What is PowerPoint?
Describe its purposes.
• PowerPoint is a presentation
application.
• The main purposes of PowerPoint is:
– To create slides to make a presentations.
– To give some animations to make
attractive presentations.
– We can also maintain organizational
charts.
– We create PowerPoint presentations to
deliver the lectures in the class rooms,
seminars, workshops etc.
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What is Internet
Application?
•Internet is the Application
which make us capable to
browse or access the
websites.
•We can also send and receive
emails to each other.
•We can also chat with our
friends and colleagues.
•We can also perform Ecommerce nowadays with
Internet.
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Questions?
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Get Started with
MS WORD
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How to open MS Word?
Sometimes you will find Microsoft office->MS Word
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And also you can open MS Word
by typing WinWord in run.
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Now when you open up MS
Word it look like this:
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Overview:
Menu Bar
Title Bar
Page
Formatting Toolbar
Standard Toolbar
Drawing
Toolbar
Task Pane
Status Bar
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Working with Documents
This is the time to start writing my first document in
MS Word
Now You have to save it. So just click File-> save
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You will see the menu like this, so just click save and you
will be asked to save in and also name of file.
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Just write the name in filename box and then locate it in some path and click save
Some more options to save
This is the time to start writing my first document in
MS Word
•Now You have to save it. So just click File-> save as
•Or you can press ctrl+s for saving your first document
•You can also use the standard toolbar save tool
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Now you can open the path
and you will find the file which
you have saved.
To open it you can double click
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Opening a Document in
MS Word
• With the help of
Menu Bar.
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With the help of Standard
Toolbar.
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With the help of
Shortcut
• Just press Ctrl+ O
when you have already
open the MS Word
Application.
• So All these
commands will bring
this dialog box.
• Just click the
filename and click
open.
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Now you will see the document has been
opened.
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Difference between
Save & Save as……
• In case of saving your document for
the first time and for updating the
document so in both cases you will
use ‘Save’ command.
• While ‘Save as…..’ Is used when you
want to save the same document with
2 more than 2 different filenames.
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Now if you want to close the document
so click File->close
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Or if you want to exit the
MS Word Then just Click
File-> Exit
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Week 2
• Working with Text
•Selection of Text.
•Cut, Copy & Paste.
•Fonts, Font Size, Font Style.
•Change case, Find and replace
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•Selection of Text.
• You can select text by either :
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Press shift + arrow keys.
Press shift + End/Home Keys.
Click Edit and then press Select All
Press Ctrl +A keys.
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•Cut, Copy & Paste.
– When you finish selection of text you can
• Cut( either Click edit->Cut) or Press Ctrl+X or you can
also use the Cut Tool at Standard Toolbar.
• Copy( either Click edit->Copy) or Press Ctrl+C.
also use the Copy Tool at Standard Toolbar.
• After Cut or copy the text you can paste it.
• Just select the location and then for pasting
( either Click edit->Paste) or Press Ctrl+V
also use the paste Tool at Standard Toolbar.
You can view your text which You have cut or copy by
Clicking Edit-> Office Clipboard.
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•Fonts, Font Size, Font
Style.
• Fonts actually deals with Writing styles.
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Changing Fonts
• Just make selection of
the text :
– Click Format->Font
– Now click the drop
down box and select
any font.
– Or you can select from
Standard Toolbar
– Or Press Alt+O+F can
bring up the Font
Dialog.
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Change the Style & Font
Size
• Select the text and then:
Change the style by clicking
Font-styles i.e
Regular,Bold,Italic.
Or You can press Ctrl+B , Ctrl+I
for changing styles.
Font-sizes:
– Click Format->Font-size
– You can also change the size
by using Standard Toolbar.
– You can also use Ctrl+square
brackets for changing sizes.
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•Change case
• What is a case?
– As you know that in
Alphabets there are 2
kinds :
– Capital letters(A-Z)
– Small letters(a-z)
• So in computers we
call them
– Upper case instead of
Capital and Lower case
instead of Small .
– To change the case of
your words at any time
you can just select the
text and then Click
– Format –Change case
and select among them.
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Find and replace
• Just Click Edit-> Find
• Now in Find what
just type the word you
want to find
in your document.
• You can also replace
the text which you
recently find.
• You can also press
Ctrl +F to bring Find
and Replace Dialog
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Week 3
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WORKING WITH WORD DOCUMENTS
– Header and Footer
Headers and footers are areas in the top and bottom margins of each page in a
document. When you apply Header and Footer it apply for all the pages of
your document automatically.
• On the View menu, click Header and Footer.
• If necessary, click Show Previous or Show Next on the Header and
Footer toolbar to move to the header or footer you want to adjust.
• On the Formatting toolbar, click an alignment button.
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Versions.
On the File menu, click Versions. Microsoft Word displays the date
and time each version was saved, the name of the person who saved
each version, and lines of comments. The most recent version appears
at the top of the list.
To see the complete comments about a particular version, click the
version, and then click View Comments.
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Today’s Task
• Write a letter to you friend who is living outside the
country so request
him to come back heath some reasons.
– Font name: Comic Sans
– Font size : 12 for the letter body.
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13 for the address.
» the address will be in Upper case
» Now find the name of your friend
» inside thelettter.
» In letter write your Name ,
» Home address and telephone number
» in Header.
» And save it in your folder by your name
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Track Changes
• To facilitate online review, Microsoft Word allows
you to easily make and view tracked changes and
comments in a document. In order to preserve the
layout of your document, Word shows some
markup elements in the text of the document,
while others are displayed in balloons that appear
in the margin.
• Open the document you want to revise.
• On the Tools menu, click Track Changes. When
the Track Changes feature is enabled, TRK
appears on the status bar at the bottom of your
document. When you turn off change tracking,
TRK is dimmed.
• Make the changes you want by inserting, deleting,
or moving text or graphics. You can also change
formatting.You can accept or reject the changes. 38
Week 4
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Working with Mail Merge
Frames
Web Forms
Tables
Task
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Week 4
• Working with Mail Merge:
– Mail Merge is used when we need to
send same letter to different people
having different names,addresses etc.
• First write a letter,application etc and then
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Web Forms
• Forms (form: A document that contains
fill-in blanks, or form fields, in which you
enter information. For example, you can
create an online registration form in
Microsoft Word that uses drop-down lists
from which users can select entries.) are
frequently used on Web pages to collect
and provide data. Forms often require
additional support files and server
support, so you usually have to work with
your network or Web administrator to plan
and deploy a form.
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Create a Web form
On the File menu, click New.
Under New in the New Document task pane, click Web Page.
On the View menu, point to Toolbars, and then click Web Tools.
Click where you want to insert the form controls.
On the Web Tools toolbar, click the control you want to use. The
form control appears on your Web page.
Click the form control, and on the Web Tools toolbar, click
Properties .
Set the properties for the control by using either the Alphabetic
tab or the Categorized tab.
To set a property, click the cell to the right of the property, and
then type or select an option, such as True or False.
Repeat steps 4 through 7 until you've added all the form controls
you want.
Note To enable users to submit the form after filling it in, you
need to include a Submit control or a Submit with Image
control.
Add or modify any content.
When you are finished inserting form controls, click Exit Design
Mode on the Web Tools toolbar.
Publish the form to your Web server.
Because Web forms require additional support files and server
support, it is recommended that you work with your network or
Web administrator.
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• A table is made up of
rows and columns of
cells that you can fill
with text and
graphics. Tables are
often used to organize
and present
information.
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• Create a table
• Microsoft Word offers a number of ways to make a table.
The best way depends on how you like to work, and on how
simple or complex the table needs to be.
• Click where you want to create a table.
• Click Insert Table on the Standard toolbar.
• Drag to select the number of rows and columns you want.
• You can also do any of the following:
• Use the Insert Table command
• Use this procedure to make choices about the table
dimensions and format before the table is inserted into a
document.
• Click where you want to create a table.
• On the Table menu, point to Insert, and then click Table.
• Under Table size, select the number of columns and rows.
• Under AutoFit behavior, choose options to adjust table
size.
• To use a built-in table format, click AutoFormat.
• Select the options you want
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Week 5
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Working with Backgrounds.
Working with builtin templates.
Customize Toolbars.
VBA.
Page setup.
Printinf
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