Transcript auto-business

AUTO-BUSINESS
HOW DO WE USE HYPERLINKS?
Edit an image that represents a
hyperlink
If a picture, AutoShape, or other graphic is
used to represent a hyperlink, you can
edit the image in Microsoft Word as you
normally would.
 Double-click the image.
 Select the options that you want in the
dialog box that appears.
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Set a hyperlink base
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Use this procedure when you want to set a hyperlink base
for all the hyperlinks or URLs in a document— for example,
when you are creating a document for your company's
intranet, and all the links are going to the same main location.
Open the document for which you want to set a hyperlink
base.
On the File menu, click Properties, and then click the
Summary tab.
In the Hyperlink base box, type the path you want to use
for all the hyperlinks you create in this document.
Note You can override the hyperlink base by typing the full
address for the hyperlink in the Insert Hyperlink dialog
box.
Format a hyperlink
You can format text or a graphic that's
displayed for a single hyperlink by
selecting the text or graphic and applying
new formatting.
If you want to change the appearance of all
text hyperlinks in a document, do the
following:
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Open the document that contains the hyperlinks you want
to change.
On the Formatting toolbar, click Styles and Formatting
.
Do one of the following:
◦ To change the appearance of hyperlinks, in the Pick
formatting to apply box, right-click the Hyperlink style,
and then click Modify.
◦ To change the appearance of followed hyperlinks, in the
Pick formatting to apply box, right-click the
FollowedHyperlink style, and then click Modify.
Note If the Hyperlink or FollowedHyperlink styles do not appear in the
Pick formatting to apply box, in the Show box, click All Styles.
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Select the formatting options that you want, or
click Format, and then click Font to see more
options.
Notes
◦ To use the modified Hyperlink or
FollowedHyperlink style in new documents based
on the same template, select the Add to template
check box in the Modify Style dialog box.
◦ You can also use themes to change the appearance of
hyperlinks and other elements in your document or
Web page.
Create a hyperlink
Microsoft Word creates a hyperlink (hyperlink:
Colored and underlined text or a graphic that
you click to go to a file, a location in a file, a Web
page on the World Wide Web, or a Web page on
an intranet. Hyperlinks can also go to newsgroups
and to Gopher, Telnet, and FTP sites.) for you
when you type the address of an existing Web
page, such as www.microsoft.com, if the
automatic formatting of hyperlinks has not been
turned off.You can also create customized links.
Create customized hyperlinks to
one of the following:
An existing or new document, file, or Web
page
 Select the text or picture you want to
display as the hyperlink, and then click
Insert Hyperlink on the Standard
toolbar (toolbar: A bar with buttons and
options that you use to carry out
commands. To display a toolbar, click
Customize on the Tools menu, and
then click the Toolbars tab.)
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Do one of the following:
Link to an existing file or Web page
◦ Under Link to, click Existing File or Web
Page.
◦ In the Address box, type the address you want
to link to or, in the Look in box, click the down
arrow, and navigate to and select the file.
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Link to a file you haven't created yet
◦ Under Link to, click Create New Document.
◦ In the Name of new document box, type the
name of the new file.
Under When to edit, click either Edit the
new document later or Edit the new
document now.
Note To assign a ScreenTip (ScreenTips: Notes
that appear on the screen to provide information
about a toolbar button, tracked change, or
comment, or to display a footnote or endnote.
ScreenTips also display the text that will appear if
you choose to insert a date or AutoText entry.)
that displays when you rest the mouse over the
hyperlink, click ScreenTip, and then type the
text you want. Word uses the path or address of
the file as the tip if you do not specify one.
If you are working with frames pages (frames
page: A Web page that divides a Web browser
window into different scrollable areas that can
independently display several Web pages. One
window can remain unchanged, while the
other windows change based on hyperlinks
that the user selects.), specify which frame will
display the destination of the hyperlink.
How?
◦ In the Insert Hyperlink dialog box, click
Target Frame.
◦ In the Set Target Frame dialog box, under
Current frames page, click the frame in the
diagram where you want the destination of
the hyperlink to appear.
Notes
You can also set the target frame by clicking the down arrow in the Select
the frame where you want the document to appear box.
In addition to specifying a frame that you name, you can also specify a
hyperlink to open a page in the same frame, in the "parent" frames page, or
in a new window.
An e-mail address
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Select the text or picture you want to display as the
hyperlink, and then click Insert Hyperlink on the
Standard toolbar (toolbar: A bar with buttons and
options that you use to carry out commands. To
display a toolbar, click Customize on the Tools
menu, and then click the Toolbars tab.).
Under Link to, click E-mail Address.
Either type the e-mail address you want in the Email address box, or select an e-mail address in
the Recently used e-mail addresses box.
In the Subject box, type the subject of the e-mail
message.
Notes
Some Web browsers (Web browser: Software that interprets
HTML files, formats them into Web pages, and displays them.
A Web browser, such as Microsoft Internet Explorer, can
follow hyperlinks, transfer files, and play sound or video files
that are embedded in Web pages.) and e-mail programs might
not recognize the subject line.
 To assign a ScreenTip (ScreenTips: Notes that appear on the
screen to provide information about a toolbar button,
tracked change, or comment, or to display a footnote or
endnote. ScreenTips also display the text that will appear if
you choose to insert a date or AutoText entry.) to display
when you rest the mouse over the hyperlink, click
ScreenTip and then type the text you want. Word uses
"mailto" followed by the e-mail address and the subject line
as the tip if you do not specify one.
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Tip
You can also create a hyperlink to an e-mail
address by typing the address in the
document. For example, type
[email protected], and Word
creates the hyperlink for you.
A specific location in another document
or Web page
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Insert a bookmark (bookmark: A location or selection of text in a
file that you name for reference purposes. Bookmarks identify a
location within your file that you can later refer or link to.) in the
destination file or Web page.
Open the file that you want to link from, and select the text or
object you want to display as the hyperlink.
On the Standard toolbar (toolbar: A bar with buttons and
options that you use to carry out commands. To display a toolbar,
click Customize on the Tools menu, and then click the
Toolbars tab.), click Insert Hyperlink .
Under Link to, click Existing File or Web Page.
In the Look in box, click the down arrow, and navigate to and
select the file that you want to link to.
Click Bookmark, select the bookmark you want, and then click
OK.
7.If you are working with frames pages (frames
page: A Web page that divides a Web
browser window into different scrollable
areas that can independently display several
Web pages. One window can remain
unchanged, while the other windows
change based on hyperlinks that the user
selects.), specify which frame will display the
destination of the hyperlink.
Note
To assign a ScreenTip (ScreenTips: Notes that
appear on the screen to provide information
about a toolbar button, tracked change, or
comment, or to display a footnote or endnote.
ScreenTips also display the text that will appear if
you choose to insert a date or AutoText entry.)
to display when you rest the mouse over the
hyperlink in the source file, click ScreenTip and
then type the text you want. Word uses the path
to the file, including the bookmark name, as the
tip if you do not specify one.
How?
1. In the Insert Hyperlink dialog box, click
Target Frame.
2. In the Set Target Frame dialog box, under
Current frames page, click the frame in the
diagram where you want the destination of the
hyperlink to appear.
Notes
You can also set the target frame by clicking the down arrow in
the Select the frame where you want the document to
appear box.
In addition to specifying a frame that you name, you can also
specify a hyperlink to open a page in the same frame, in the
"parent" frames page, or in a new window.
Tip
From Word documents, you can create links
to specific locations in files that are saved in
Microsoft Excel (.xls) or PowerPoint (.ppt)
format. To link to a specific location in an
Excel workbook, create a defined name in
the workbook, and then at the end of the file
name in the hyperlink, type # (number sign)
followed by the defined name. To link to a
specific slide in a PowerPoint presentation,
type # followed by the slide number after
the file name.
A location in the current document or
Web page
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To link to a place in the current document, you can
use either heading styles (heading style: Formatting
applied to a heading. Microsoft Word has nine
different built-in styles: Heading 1 through Heading
9.) or bookmarks (bookmark: A location or
selection of text in a file that you name for
reference purposes. Bookmarks identify a location
within your file that you can later refer or link to.) in
Word.
In the current document, do one of the following:
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Insert a bookmark at the location you want to go to.
Apply one of Word's built-in heading styles to the text
at the location you want to go to.
4. Select the text or object you want to display as
the hyperlink.
5. On the Standard toolbar (toolbar: A bar with
buttons and options that you use to carry out
commands. To display a toolbar, click
Customize on the Tools menu, and then click
the Toolbars tab.), click Insert Hyperlink .
6. Under Link to, click Place in This Document.
7. In the list, select the heading or bookmark you
want to link to.
Note :To assign a ScreenTip (ScreenTips: Notes
that appear on the screen to provide information
about a toolbar button, tracked change, or
comment, or to display a footnote or endnote.
ScreenTips also display the text that will appear if
you choose to insert a date or AutoText entry.)
to be displayed when you rest the mouse over
the hyperlink, click ScreenTip, and then type the
text you want. For links to headings, Word uses
"Current document" as the tip if you do not
specify one; for links to bookmarks, Word uses
the bookmark name.
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7. If you are working with frames
pages (frames page: A Web page that divides a
Web browser window into different scrollable
areas that can independently display several
Web pages. One window can remain
unchanged, while the other windows change
based on hyperlinks that the user selects.),
specify which frame will display the destination
of the hyperlink.
How?
1. In the Insert Hyperlink dialog box, click Target
Frame.
2. In the Set Target Frame dialog box, under
Current frames page, click the frame in the
diagram where you want the destination of the
hyperlink to appear.
Notes
You can also set the target frame by clicking the down
arrow in the Select the frame where you want the
document to appear box.
In addition to specifying a frame that you name, you can
also specify a hyperlink to open a page in the same
frame, in the "parent" frames page, or in a new window.
*Another file or program that you drag
from
You can create a hyperlink quickly by dragging
selected text or pictures from a Word document
or Microsoft PowerPoint slide, a selected range in
Microsoft Excel, a selected database object in
Microsoft Access, or a Web address or hyperlink
from some Web browsers (Web browser:
Software that interprets HTML files, formats
them into Web pages, and displays them. A Web
browser, such as Microsoft Internet Explorer, can
follow hyperlinks, transfer files, and play sound or
video files that are embedded in Web pages.).
The text you copy must come from a
file that has already been saved.
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Display both files on the screen.
If you are dragging text between two Word files, open both
files, and then click Arrange All on the Window menu. If
you are dragging text between two programs, resize the
windows of both programs so you can see them at the
same time.
In the destination document or worksheet, select the text,
graphic, or other item you want to jump to.
Right-click and drag the selection to the document where
you want to create the hyperlink.
As you drag the selection into your document, a shortcut
menu appears.
Click Create Hyperlink Here.
Notes
You can also copy and paste text as a hyperlink to achieve
the same effect. Copy the text you want to the Clipboard,
click where you want to insert the text, and then click Paste
as Hyperlink on the Edit menu.
 You cannot drag and drop drawing objects, such as
AutoShapes (AutoShapes: A group of ready-made shapes that
includes basic shapes, such as rectangles and circles, plus a
variety of lines and connectors, block arrows, flowchart
symbols, stars and banners, and callouts.), to create
hyperlinks. To create a hyperlink for a drawing object, select
the object and then click Insert Hyperlink on the
Standard toolbar (toolbar: A bar with buttons and options
that you use to carry out commands. To display a toolbar,
click Customize on the Tools menu, and then click the
Toolbars tab.).
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This information is on
HTTP://AUTOBUSINESS.WIKISPACES.COM
 QUESTIONS EMAIL:
[email protected]
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