Transcript The Ohio State University

III’s Electronic Reserves
The Ohio State University
Libraries
OhioLINK Lead Implementors Meeting
October 6, 2005
Nancy Helmick, INNOPAC System Manager
The Ohio State University Libraries
[email protected]
Formerly E-Reserves,
now Media Management
Can make these media file types available to
patrons:
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Images (BMP, GIF, JPEG, PNG, RIFF)
Sounds (MP3, WAV)
Movies (AVI, MOV)
Animation (MPEG)
Documents (DOC, PDF, PPT, TXT)
HTML files
URLs
E-Reserves materials
mostly consist of
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Course notes
Course exams
Book chapters
Journal articles
Links to other web
sites
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WordPerfect files
Word files
PowerPoint files
HTML files
All accessible from OSCAR,
the OSU Libraries’ catalog
Software used
• III Course reserves module
• III Cataloging Scanning
Workstation version 3.2d)
• Adobe Acrobat
• FTP program (to upload files to
server space)
Hardware
• Scanner with paper feeder
(we have 2)
III codes/authorizations
• Create an item location code
– maize
– heaze
3 letter loc code +
z (all reserves) +
e (electronic reserves)
III codes/authorizations
• Add authorizations
101-104
121,131,141
153-160
192
193
195
196
200
View, create, update bibs
View item, order & check in
Cataloging workstationspecific options
View articles
Create articles
Update articles
Delete articles
Allow upgrade
Create Course Record
• Create a course record
• Create a bib & item record
• Link them together
We still use telnet for this; plan
to begin using MilCirc soon
UT uses MilCat (see Corey’s IUG
Clearinghouse training manual)
Create course record
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Begin date
End date
Prof/TA (repeatable)
Course name & number (repeatable)
followed by “(E-Reserves)”
– As it appears in University course listing
– As it is commonly known to students
• Course note (qrtr / year, e.g. AU 05)
Create bib record
• LOC = Branch location code
• TITLE = Course title
• AUTHOR = Instructor’s name
• EDITION = Quarter & year (e.g., AU 05)
• BCODE3 = Z
Create item record
• Itype = 15 (electronic reserves)
• Item sublocation code
• Status = g (Use Online)
Link course to bib/item
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Retrieve course record by prof
Type “o” to attach bib
Type “t” to retrieve title of bib
Type “p” to place item on
reserves
• “no” to change item loc, itype,
display course name as call #
• Set as “active”
Scan article
• Scan article
• Create new PDF document
• Save to server (not III server)
Use CATSCAN to
add URL(s)
Click on SEARCH:
select either Author or Title
from drop down menu
Retrieve bib record by
clicking on line number
Create article links by
clicking on image tab …
image tab
… then open folder icon
Create article links by clicking on image tab and “open folder”
tab to see the NEW IMAGE SET screen.
Set desired values in the new
IMAGE SET NAME screen
< IMAGE SET NAME: article
name that displays in OPAC
< Change option for “use
viewer applet” to “n”
Paper reserve course
Points to FAQ on home page >
At end of quarter
• Delete URL in CATSCAN
• Break link between course and
bib record in OSCAR
• Delete course record
• Mark item for deletion
• Request bib record deletion
System Statistics
(Web Management Reports)
Number of times specific E-Reserve articles were printed or
viewed over a specific time period grouped by date.
System Statistics
(Web Management Reports)
The number of times specific E-Reserve articles have been printed
or viewed over a specific time period grouped by publisher code.
System Statistics
Web Management Reports
• Daily Activity Report includes:
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Article number
Bib Record Number
Article Title
Publisher code
Patron number (viewed or printed)
Printed from telnet or web (P/W)
Page Range printed
Total patron charge
System Statistics
(Web Management Reports)
Daily Activity Report
E-Reserve Statistics
by month 2000-2005
Electronic Reserves (all locations) - Cumulative Access Statistics by Month 2000 to 2005
Year
Jan.
Feb.
Mar.
Apr.
May
Jun.
Jul.
Aug.
Sept.
Oct.
Nov.
Dec.
Total
2005
44,778
28,674
24,679
35,424
24,596
14,343
6,846
7,302
186,642
2004
35,096
26,757
20,676
29,814
18,912
12,928
9,126
7,246
21,026
46,041
28,302
14,057
269,981
2003
22,750
14,808
8,020
30,479
17,859
9,994
7,480
4,767
11,055
37,441
19,870
11,780
196,303
2002
18,097
13,176
9,942
19,578
10,295
4,581
4,673
2,969
8,993
28,583
11,925
5,766
138,578
2001
12,048
5,954
4,396
7,366
3,707
2,778
2,713
1,070
6,041
11,009
5,828
1,738
64,648
2000
2,785
1,476
2,307
5,018
2,404
1,615
1,361
818
4,284
7,308
4,211
1,476
35,063
TOTAL:
891,215
E-Reserve Statistics by
Academic Year 2000 - 2004
Cumulative Access Statistics by Year
300,000
Number of Articles Accessed
269,981
250,000
196,303
200,000
150,000
138,578
100,000
64,648
50,000
35,063
0
2000
2001
2002
Year
2003
2004
How are E-Reserves
accessed?
Materials are housed on a library
server and are available via the
Libraries’ catalog, OSCAR
They can be accessed from any
web capable computer
Electronic Reserves
~ who may access?
Ohio State University students
who have paid fees for current
quarter
Access controlled by ptype
and expiration date
Issues …
for Students
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Want fast downloads
Not restricted by library hours
No lines at copiers
Adobe Reader has problems
with some computer
configuratins (Mac Safari)
Issues …
Faculty awareness
• Outreach:
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Campus mailings
Email
Brown bags for faculty
FAQ
Assessment (surveys)
Faculty referred to
detailed home page FAQ
Instructions and forms are
available on the Electronic
Reserves webpage accessible
from the Libraries’ main page…
Issues …
Copyright & Access
Must purchase separate III
“Copyright & Access” product
for copyright statement and
statistical reports on use of
resources, publisher & copyright
tracking.
Issues ….
Copyright & Access
Separate product also manages
– Single sign on authentication
(must authenticate for each
article viewed)
– Course password protection
(ptype / exp date restricts to
OSU patrons, but not
exclusively to class enrollees)
Issues …
Copyright & Access
Workarounds:
• Scan copyright statement as first page of
each article.
• Don’t accept materials that don’t meet
“fair use” standards
• Turn off III validation and use campus email validation for single sign on when we
use CMS
Issues …
Browsers
Netscape, Internet Explorer, Safari,
Foxfire generally all OK but some
versions may experience difficulty:
-AOL users: open AOL then switch to
either Netscape 7.0 or IE
-Safari users: download PDFs to the
desktop and open from there
-Netscape version 7.1 users:
switch to Netscape 7.0 or IE.
Future expectations
• Expect to fully incorporate
E-Reserves into Carmen (OSU’s
course management system),
by Fall 2006.
• Linking to other digital services,
including the Knowledge Bank,
D-Space, etc.
Contact information:
Electronic Reserves Office
Jana (J.R.) Murphy
[email protected]
Room 002
Science & Engineering Library
175 W. 18th Ave.