Transcript Publishing Microsoft Word file to the Web

Publishing Microsoft
PowerPoint files to the Web
Christy Blew, M.S., C.C.T
Jon Gunderson, Ph.D.
University of Illinois at Urbana/Champaign
Illinois Center for Instructional Technology Accessibility (iCITA)
What you will need
Illinois Accessible Web Publishing Wizard
Install wizard from CD-ROM
Demo files are also on the CD-ROM
Microsoft PowerPoint 2000 - 2003
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Web History 101
Why was the Web Invented?
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Web History 101 Answer
Share information between scientists
Interoperation with computer systems
Public standards
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Interoperability
Compatible Communications Paths
 Information can be retrieved without having to
have certain programs, browsers, or system
platforms.
Is the Web Interoperable today?
 Why or why not?
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Do You Remember?
 Do we still see this today?
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Best Viewed With - An Opinion
"Anyone who slaps a 'this page is best viewed with
Browser X' label on a Web page appears to be
yearning for the bad old days, before the Web,
when you had very little chance of reading a
document written on another computer, another
word processor, or another network."
-- Tim Berners-Lee in Technology Review, July
1996
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Publishing to the Web
What are some common formats:
 we publish information to the web?
 we publish documents to the web?
Which of these formats meet the
Interoperability test?
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Publishing Microsoft PPT
 What saving formats does PowerPoint (PPT)
offer?
 Look under the FILE menu in PPT.
 What might be limitations to using each of these
formats to publish a PPT presentation to the
web?
 Which format would be the most effective?
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Best Practices for MS PowerPoint
 What are Best Practices?
 Collection of application functions including what to
avoid when preparing Microsoft Office files.
 Best Practices for PPT includes:
 Slide Layout
 Slide Titles
 Grouping Objects
 Charts
 Animations
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Why Worry About Best Practices?
Limited “formal” training in PPT
Benefits of Best Practices
 Creates a more structured presentation.
 Improves conversion of presentation.
 Save time while preparing a more quality
presentation.
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Slide Layout Templates
 Use:
 Allows for consistency with spacing, font sizes, etc.
 Avoids the chance of random objects “hiding” on the
page.
 Help you to avoid the “cut and paste” temptation.
 Best Practice:
 Select Slide Layout templates from sidebar
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Slide Layout Template - Location
 The Slide Layout is a
pop up window that is
accessed from the
Format menu item on
the main menu.
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Slide Layout Location Activity
Locate the Slide Layout template in PPT
Close the template (select the X in the top
right corner)
Open the template from the FORMAT
menu.
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Applying Slide Layout Templates
 Select a template from the
Slide Layout library to apply to
your slide.
 Change the template by
selecting a different Slide
Layout and selecting
REAPPLY
 You can change the layout of a
slide at any time in your
presentation creation.
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Slide Layout Template: Am I Using?
 Select your slide. If you are using a layout
template, it will highlight in the Slide Layout
window.
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Slide Layout: Results
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Slide Layout Activity - Creation
Start a new PPT presentation
Use the Title Slide template and create a
starting page
Using different layouts, create 3 new
slides and add content
Save your PPT
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Slide Layout Activity - Changing
Switch between your slides. Open up the
Slide Template window and notice how the
template is highlighted.
Change the layout of your slide using the
Slide Layout Window.
 What happened when you selected a different
template?
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Slide Layout Template - Review
Why would you use the Slide Layout
templates instead of just inserting text
boxes?
How can using the Slide Layouts benefit
your presentation?
How can you update an old PPT that
maybe is not using Slide Layout
Templates?
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Thinking Cap
PowerPoint can
automatically create
an outline of your
presentation.
True/False?
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Thinking Cap - Slide Titles
TRUE!
Use Slide Titles to define the information on the
slide as well as create a navigational outline for
the presentation
and/or
Enter your Slide Titles directly into the
Outline pane
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Slide Titles
 Use:
 Define the information on
the slide
 Create a navigational
outline for the
presentation
 Best Practice:
 Use Slide Titles instead of
Text Boxes for Slide
Headers in order to create
an outline or index of your
presentation
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Slide Titles vs. Text Box
 Slide Title or Text Box?
 Check the Outline View. Empty spaces
generally mean text box.
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Q and A
Why would you want to use Slide Titles
instead of text boxes for your slides?
What if you have a slide that is a text box
instead of a Slide Title? How can you fix
it?
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Images
 Use:
 Reference, emphasis, explanation, or aesthetics
 Imported data objects
 Best Practice:
 Use the “Insert” feature, not cut/paste from other source.
 Use images that are representative of the content of the
document.
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Inserting Images
 Insert, Picture, From File.
 From the template icon
 Four Types of Images:
 Decorative
 Decorative – No
description
 Informative
 Chart
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Decorative Images
 A Decorative Image would be one that is
placed in a document such as a logo or
snapshot. The image does not convey
any information about a process or
action.
 A Decorative Image that would not use a
description would be an image object
with no value to the document. This may
be a transparent image used as a
spacer or an image that is used in
conjunction with another aspect of the
page, but does not convey any
information.
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Informative Images
 An Informative Image is
one that supports the
context of the document
and/or conveys information
to the user. This may be an
image that has been
grouped together to form
on single image or an
Organizational Chart.
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Charts (Images)
 Used to represent a set of data, charts are a type of image.
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Images Activity
 Create a new slide using a template with
at least a 2 images holder
 Insert one image from the icon on the
slide template
 Insert one image from the INSERT
menus
 Save your PPT
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Grouping Images/Objects
 Use:
 Select several images (or
objects) and convert into
a single image.
 Best Practice:
 Group images or objects
that have the same
meaning or make up a
larger item (ex: flowchart)
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Grouping Images/Objects - How To
 Select all images to be grouped (each will have a
bounding box).
 Select GROUP from the DRAWING Toolbar (you can
also right click to get the GROUP option).
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Grouping Activity
Create a new slide with the blank template
Locate the DRAWING toolbar
Insert various drawing items onto a slide
Group/ungroup different objects
Resize a grouped and an ungrouped
image
Save your PPT
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Grouping Demo Slide
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Grouping Images/Objects - Q and A
What kinds of images might you group
together?
What would be some advantages of
grouping objects?
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Charts
Use:
 Charts: Visual way of representing a group of
data
Best Practice:
 Create charts within the program – datatable info
is automatic.
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Charts - Inserting
 Open the DATASHEET window.
 (INSERT then PICTURE then
CHART)
 Enter your chart data into the table
cells.
 (Change the value by highlighting
the value and typing in a new
value or use the up and down
arrows to select a value.)
 Close the datasheet window to
return to chart.
 Select the chart to activate the
datasheet window again.
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Charts - Format chart
 Select chart to activate.
 (Active chart has
diagonal-lined box around
it)
 Select option from
CHART menu item.
 (This is only visible when
chart is active)
 Make format changes to
chart type, colors, font,
etc.
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Chart Activity - Inserting
 Insert 2 new slides
 Insert a chart using the INSERT CHART menu
 Insert a chart using the Slide Layout template
 Change the type of chart for one of the charts
 Change the formatting (color, text, etc) of one of
the charts
 On a new slide, insert an image (to represent a
chart imported as a graphic)
 Save your document
Illinois Center for Instructional Technology Accessibility (iCITA)
Accessible Web Publishing Wizard for
Microsoft® Office
 Provides a simple way to create highly
accessible and standards compliant
web versions of Office documents
 More accessible and usable by
everyone, including people with
disabilities.
 Supports everyone from legacy
browsers and slow Internet
connections to the needs of blind
users with screen readers.
 Documents created with the Wizard
can be put on the web, e-mailed to
colleagues, shared on intranets and
read with a wide variety of web
browsers.
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Starting the Wizard
 Review document and Best Practices
 Start Wizard by selecting “Save as Accessible
Web page” from FILE menu
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Splash Screen
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Document Info
If you have entered information into the properties box, the Wizard will
extract the information automatically.
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Images
The Wizard will promt you for the type of image an object represents
and ask for the appropriate descriptions based on your choice.
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Charts
When a chart is created in the document, the Wizard automatically
exports the datatable information. You only need to enter description
information.
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Charts that are images
When a chart is an imported object, the Wizard will prompt you
for datatable variables.
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Exporting
Ignore for OneNet
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Output Options
Output Format:

•
•

•
Text Only
Text Mostly
Graphical
Outline
Handout
GRAPHICAL FORMATS
 Do not need for OneNet
DEFAULT GRAPHICS
 Do Not Need for OneNet
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Saving
Select Save Output:
Save to disk
Save to ZIP file
Save to WebDAV
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PPT to HTML With the Wizard
Using the Accessible Web Publishing Wizard, convert your
PPT to HTML format.
 Designate at least one image as:




decorative image
informative image
chart (created from using the Insert Chart feature)
chart (an imported image/graphic)
 Select a all 5 output options an at least two graphical
formats to save
 Save to the desktop
 Open the new HTML document
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Finding Outline View
Compare the different output views of your
HTML PowerPoint
Who might benefit from each of the
different views?
How could converting PPT to HTML help
individuals:
 with disabilities?
 without disabilities?
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The Wizard and OneNet
The outline view serves as the text
equivalent for the PPT file in OneNet
The Wizard makes sure text equivalents
are on all images
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More information
Thank you for your interest. Comment or
questions can be sent to Christy Blew,
[email protected]
Other Office to Web Training Information:
 http://www.cita.uiuc.edu/presentations/office2web/index.php
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