Transcript Smartphones, Wireless Technology Gadgets and Great Tech

The
Universe
Google’s Online Tools for improved
Productivity and Communication
Marketing, productivity and communications
through cloud computing
G. William James
Handheld Computer Solutions
Handouts and Downloads
www.pdapowerplus.com
Contact Me
[email protected]
Ever Wondered If You Could Have...
A unified online solution for:
•Email
•Voicemail and custom messaging
•Blogs and social networking
•Easily sharing listing photos
•Sharing listing video to buyers?
•Enhancing my web site?
•An easy way for potential clients to vet me?
•Map locations for my showings?
•Manage and share my calendar with colleagues
•Share documents with anyone, anywhere, anytime…
…And manage my budget all at once?
Gmail
Google Drive
Google Calendar
Google Talk
Google Latitude
BlogSpot
Google Chrome
What
is Cloud
Computing?
Information resources and services
Software Applications
Data
Processing of information
All done on the Internet from a “cloud” of resources over the network.
•No software installation
•Intra-nets: Private cloud applications for organizations
What
is Cloud
Computing?
•An internet-based model for groups to become more efficient through sharing.
• Does not bog down your server, no software installation is required.
•Businesses may choose to create a private cloud within their own firewalls
•Cloud computing groups may be scalable or virtualized.
•Some businesses offer services whereby one may purchase only the services used.
- Business insider.com
Google Docs
Google Calendar
Google Voice
Google Talk
CRM
Client Relationship
Management
system
•Communication
•Productivity
•Marketing
•Sales management
•The Three Steps To Building Your CRM
Step One: Start with what you already have
•Go through each of your contacts, looking for empty spaces
•Fill those gaps as much as possible, with a focus on future marketing
•Step Two: Customize, categorize and downsize
•Create custom categories, and identify who goes where
•Place contacts in multiple categories if possible
•Delete or archive contact information you no longer need or use
Step Three: Back up your data and share it on the cloud
•Export your entire database and save it on an external disk
•Export and copy your data into Gmail or another online PIM system
•Store a copy in an online file storage server- it can easily be shared
from here
•Set a weekly date for backing up and renewing stored data
Select Menu > Import and Export > Export to a file (Outlook 2007)
Select Comma Separated Values (Windows)
Select Contacts
Save the file to an easy to find folder on the computer
Map the custom fields – choose the fields you want to export
Save the file
How to export your CRM to Google Contacts
from your current contact database
Regardless of the PIM you currently use, the process of
exporting your contacts and importing the data into Google
Contacts is relatively easy, if you follow the steps, you’ll have
your contacts copied over in no time. In this case we will use
Microsoft Outlook. Click these links to learn to export from other
databases:
Export Act! to a CSV
Save Excel contacts as a CSV
Export Top Producer to a CSV
Export Blackberry to a CSV
Export Mac Contacts to a CSV
Export from Outlook 2010
Open Gmail Contacts, select Import from the left column
Importing Contacts
Open Google Contacts
Select Import Contacts from the left menu
Select the CSV file saved on the PC
Click Import
account Interoperability with Microsoft Outlook email and calendar
Select All, then move imported contacts into a new group.
Google Gmail
Gmail Features and Benefits
Generous (15GB) mailbox
Simple to organize
Flexible and transparent
Easy to set up on mobile devices
account Interoperability with Microsoft Outlook email and calendar
Mobile email, calendar and IM access
Gmail contacts compatible with many applications
An IMAP server for mobile use
Converge all your email accounts to one Gmail account
Telephone and videoconferencing functions
Google Gmail
How To Set Up And Use Gmail
Start by creating a Google account
Select Gmail from apps list, log in using Google account
Set up Gmail mail send and receive options
Set up user interface options
Customizable options for Gmail offline
Gmail offline lets you work with your email from the browser without an internet connection
With new options for Gmail offline, you can:
•Configure how much of your old email is available when offline.
•Enable Offline Gmail from the Labs, and customize which labels are synchronized,
•Configure how far back messages are included for offline use
•Determine which attachments you can access offline
Google Gmail
How To Set Up And Use Gmail
Start by creating a Google account
1. Set up User interface
Plug-ins – Adds functionality to your Gmail both for PC and mobile device
General tab – sets the screen settings, signature and vacation responder
Labs – Your source for many enhanced plug-ins and other features
Labels – Categorize incoming mail, make sorting much easier
Filters – Organize labeled messages, and choose features
Stars – Click on star to highlight a message, as a reminder
Google Gmail
How To Set Up And Use Gmail
Customize Settings
1. Personalize your display
General settings – Settings for message display, font, signature, etc.
Labels – Categorize incoming mail, make sorting much easier
Accounts – Forward all your email accounts to Gmail, and control them!
Filters – Customize how mail is delivered and organized
Forwarding & POP/IMAP – Settings to bring other email accounts to Gmail
Chat – Set up features for IM, telephone and video Hangouts in Gmail
Labs – Add some useful features to improve and personalize Gmail
Offline – Turn offline access on and read delivered email without internet
Google Gmail
How To Set Up And Use Gmail
In Accounts, Select
“Add a POP3 account you own”
Add the email address to be forwarded
Leave a copy on the original server
Create a folder to hold just these emails
Choose to skip the inbox, into folder
If the email server denies Gmail access,
simply forward the email account manually
from the email account. You will have to add
the email account to the list by selecting
“Add another email address you own”.
Google Gmail
How To Set Up And Use Gmail
To add an account manually
Add another email address you own
Check to box to treat as an alias
Select to send through Gmail servers
You must verify the account before it will add
to the list. Gmail will send an email with a
confirmation code to enter on the next screen.
Google Gmail
How To Set Up And Use Gmail
Create Labels to better
organize your email
Add the email address to be forwarded
Leave a copy on the original server
Create a folder to hold just these emails
Choose to skip the inbox, into folder
If the email server denies Gmail access,
simply forward the email account manually
from the email account. You will have to add
the email account to the list by selecting
“Add another email address you own”.
Google Gmail
How To Set Up And Use Gmail
Customize Settings
Create Labels to organize incoming mail in folders
Left click mouse on each label to color code and add sub-labels
Google Gmail
How To Set Up And Use Gmail
Customize Settings
Assign incoming mail to be delivered into a folder
Future messages will automatically file into the folder
Google Gmail
How To Set Up And Use Gmail
Customize Settings
Create filters to customize mail delivery
Future messages will automatically file into the folder
Google Gmail
How To Set Up And Use Gmail
Create Filters and customize
incoming mail
Add the email address to be filtered
Select the filter parameters
Apply the filter to previous messages
Google Gmail
How To Set Up And Use Gmail
Customize Settings
Create Labels to organize incoming mail in folders
Left click mouse on each label to color code and add sub-labels
Google Gmail
How To Set Up And Use Gmail
Customize Settings
3. Set up phone and video chat features
Turn on Chat – Located in Settings
Download the plugin –The http://www.google.com/hangouts/
For Mobile Devices– Add the Hangout or the Google+ app onto devices.
Free Video and phone – connect with contacts on mobile or desktops
Google Voice
Google Voice Features and Benefits
One number rings all your phones
Customize your business phone number
Works with both land lines and mobile phones
Incoming Call Control– Direct certain callers multiple phones, or voicemail
Easy to set up and customize
Create custom greetings to give a personal and professional reception
Transcribed and forwarded voicemail messages
Record calls, block callers, conferencing features
Keep detailed records of calls and text messages
Google Voice
How To Set Up And Use Google Voice
Customize Settings
Start with your Gmail Contacts
Organize Groups – Decide what users will receive which greeting
Customize Google Voice Settings
Labels – Categorize incoming mail, make sorting much easier
Calls & Chat – Create the settings for free calls, SMS, chat or AIM
Web Clips – Choose or create screen access to your favorite RSS feeds
Offline – Turn offline access on and read delivered email without internet
Google Voice
How To Set Up And Use Google Voice
Start by creating a Google Voice account
1. Establish the account with a valid mobile or desk phone
2. The number must be verified by Google before proceeding
Google Voice
How To Set Up And Use Google Voice
Start by creating a Google Voice account
1. Set up a Google Voice number
2. The best choice here is to choose I want a new number
Google Voice
How To Set Up And Use Google Voice
Start by creating a Google Voice account
1. Enter your mobile number to see your setup options
Google Voice
Google Voice
How To Set Up And Use Google Voice
Start by creating a Google Voice account
1. Sprint mobile customers can easily use their own number
2. Other carriers must port their number- restrictions may apply
3. Use the Lite version- get the voicemail but not all the features
Receive a new custom
number
Google voicemail
Forwarding calls
Recording calls
SMS
International calling
Voicemail transcription
ListenInTM
Custom Voicemail
Greetings
Blocking callers
Conference calling
Mobile apps
Using a Google
number
Using a non-Google
number
You chose a custom
number from Google
during sign up. Or use
your Sprint number
You are using a phone
number assigned to you by
your mobile carrier.
Google Voice
How To Make International Calls
From your mobile phone:
GV Mobile App – Call through the app on iPhone, Windows and Blackberry
Android users make calls normally, after installing the GV app.
You will be charged the low international rate to your Google Wallet account
Calling from outside the US, use WiFi to dial the call through your Google
Voice number, prompt #2 to dial out. Calls back to the US are $.01/minute
Calling from your tablet:
 Install the free Talkatone app, make all US calls free via WiFi
Use Talkatone while abroad to call at Google rates over WiFi
How To Avoid Being One Of These People
Regular maintenance can keep you and your phone running smoothly
Treat your smartphone in many ways as you do your computer
Managing the memory of your smartphone is key
Simple steps will avoid frustration, and perhaps embarrassment
Monthly
Maintenance
Tips
Clean out your email and text messages (Archive or Delete)
See the smartphone as a convenience for email, and save email on computer instead
Move all media (photos, video, music) to the memory card if necessary
Organize media files for quick access, especially listing photos
Delete temporary Internet files, cookies, clear browser history
Can typically be found in the Web browser settings menu
Reset your device once per day
Removing the battery is best, if possible. This also refreshes your wireless network connection
Delete and reinstall Supra eKey application (if applicable)
MLS update cache files grow over time, and can cause major problems with your smartphone
Android 4
Chrome
Android 2 & 3
•Web Browser
•Web Browser
•Web Browser
•Settings > Privacy
•Settings > Privacy
•Menu > More
•Delete Personal Data
•Clear Browsing Data
•Settings
•Select All
•Select All
•Clear caches
•Click Done
•Select Clear
Mobile Device
Maintenance
Tips
(For All Phones andTablets)
Turn off wi-fi and bluetooth
Don’t turn it off wi-fi if you use “Find my iPad or iPhone, or any device location app. Bluetooth is OK.
Turn down the screen brightness
The high-resolution screen is the biggest battery user
Delete those apps you’ve installed but don’t use
Lots of memory can be restored if you get rid of useless apps
Shut down automatic notifications by apps (Polling)
Facebook, Twitter, and other apps that update during the day are draining your battery
Kill running apps in the background to save battery
Using one of these tools multiple times a day can extend battery by closing apps running in the background
Google Calendar
Cloud- Based Time Management and Productivity
Create, edit, and share multiple calendar categories
Customize alerts and reminders
Create your own custom login page
Two-way sync to your PC or Mac over the Internet
Share one or multiple calendars with anyone online
Attach items to calendar events
Collaborate in real-time with others
Upload any type of file for storage up to 1GB
Tons of useful new features
Google Calendar
Google Calendar Features and Benefits
Create, edit, and share multiple calendar categories
Customize alerts and reminders
Create your own custom login page
Two-way sync to your PC or Mac over the Internet
Share one or multiple calendars with anyone online
Attach items to calendar events
Collaborate in real-time with others
Tons of useful new features
Google Calendar
How To Set Up And Use Google Calendar
Start by setting up your Google Calendar account
1. Click Calendar located on the black bar atop any Google app
2. First time users complete the setup wizard
Google Calendar
How To Set Up And Use Google Calendar
Start by setting up your Google Calendar account
1. Set up User interface
General – User options for time zone, screen layout, etc.
Calendars – Add up to 25 calendars to use and share
Mobile Setup – Have Calendar alert you on your mobile phone & tablet
Labs – Optional, very useful features and add-ons for your convenience
Google Calendar
How To Set Up And Use Google Calendar
Start by setting up your Google Calendar account
1. Click on the gear, select settings
2. Select the Calendars tab at top left
Google Calendar
How To Set Up And Use Google Calendar
Start by setting up your Google Calendar account
1. Select Calendars, add a new calendar
2. If desired, invite a user to share the calendar
3. Choose access permissions for each sharer
4. This shared calendar is a mirror image to all sharers
5. Calendars may also be made public and searchable
6. Import iCal or Outlook CSV calendar files into a Calendar
Google Calendar
Google Calendar
How To Set Up And Use Google Calendar
Creating Calendar Events
1. Select Create
2. Enter event details, select calendar, save
Google Calendar
How To Set Up And Use Google Calendar
Add Custom Calendars, add a Birthday and anniversary calendar
1. Left click mouse on the arrow for Other Calendars
2. Select Browse Interesting Calendars
3. Select More, add Contacts’ Birthdays and Events
Google Calendar
Make The Calendars On All Your Devices Say The Same
Create a Gmail account to sync your email, calendar and notes to your laptop, smartphone,
iPad and other tablets all at the same time. Then add a CardDAV account to be able to sync
contacts effectively.
For Apple iPhone, and iPad
•Open Settings on your Apple device.
•Select Mail, Contacts, Calendars from the menu
•Select Add Account. From the list select Gmail.
•Fill in the page with your Gmail account and password, username is the same as your email address
•Turn on the settings for each function. If you have the prompt to archive messages, turn the choice to ON.
•Select Add Account once again, this time select Other from the list..
•Select Add CardDAV Account
•Enter the server address www.google.com, then your Gmail address and password. Enter the description as you like.
• Tap Save. The process will configure to now sync your Google Contacts, located in Gmail. Any contacts currently on your
iPhone and iPad will now sync with Google Contacts in Gmail/
•Finally, open Safari, and enter the URL www.google.com/calendars/syncselect. Sign in and choose which of your 25
Google calendars you want to show on your iPhone or iPad calendar. Your Apple device calendar will have Google
calendar events now.
Sync Mail and Calendars On Apple Devices
Open Settings
Select Mail, Contacts
and Calendars
Select Gmail
Create Gmail account
Sync Contacts On Apple Devices
Select ‘Other” account
Select CardDAV
Enter Account Data, Save
How To Make The Apple Calendar Mirror Your Google Calendar
Open Safari
Enter the URL
Choose Calendars
Configure Calendar Sync in Safari
Google Drive
Cloud-Based Document Management and Storage
Create, edit, and share documents, spreadsheets and presentations
Upload your current docs from your PC or DropBox
Easy to convert documents to other formats (DocX, PDF, etc.)
Share documents with anyone online, publicly or secured
Create folders and store documents online as a backup
Collaborate in real-time with others
Upload any type of file for storage up to 1GB
Tons of useful new features
Google Drive
Cloud-Based Document Management and Storage
Create, edit, and share documents, spreadsheets and presentations
Upload your current docs from your PC or DropBox
Easy to convert documents to other formats (DocX, PDF, etc.)
Share documents with anyone online, publicly or secured
Create folders and store documents online as a backup
Collaborate in real-time with others
Upload any type of file for storage up to 1GB
Tons of useful new features
Google Drive
15 GB of Free Storage Shared between
Gmail, Drive, and Google+ Photos
Converted Docs are not counted in used storage space!
Google Drive
How To Set Up And Use Google Drive
Begin by downloading the Drive for PC or Mac
1. The desktop app will sync with the cloud app automatically
Google Drive
How To Set Up And Use Google Drive
Create new documents and folders to organize them
1. Create from either the desktop or the cloud app
Google Drive
Google Drive File Formats – Only converted files editable
MS Word File uploaded, not converted
MS Word File uploaded, converted
MS PPT File uploaded, converted
MS PPT File uploaded, not converted
MS Excel File uploaded, not converted
MS Excel File uploaded, converted
Google Docs Form Generator File
Adobe PDF File uploaded, Stored
Google Drive
How To Share Google Drive Files and Folders
Create sub-folders to share with other Drive users
1. Users can see only what you share with them.
Google Drive
How To Share Docs With Other Drive Users
Select “Share” in the upper left screen
Use this link for email, Facebook, etc.
Choose viewing or editing rights here
Invite people to share and use Docs
Google Drive
Share Docs with other Drive users
Owner can change who owns the doc
Invited users can either view or edit
Those who do not have a Google Drive
account will view shared docs via the
Google Drive Viewer, which accompanies
the document, which cannot be edited in
this mode.
Google Drive
Collaborate On Docs With Others In Real Time
Documents you’ve shared with others can
be viewed on all screens at the same time.
Users who can edit may make changes that
are seen in real time by all viewers.
Great for meetings from remote locations or
sales presentations
Owner can change who owns the doc
Invited users can either view or edit
Those who do not have a Google Drive
account will view shared docs via the
Google Drive Viewer, which accompanies
the document, which cannot be edited in
this mode.
Google Drive
Collaborate On Docs With Others In Real Time
Collaborators online will be shown at
the top of the screen, with different
colored cursors while editing.
Collaborators who do not have editing
rights may be given the ability to make
comments during the process.
Google Picasa Web
Online Photo Sharing Service
Simple to organize
Upload thousands of photos
Share photos by link in email or social media
Create slideshows for your website or blog
Desktop companion application
Create video slideshows or collages
Version 3.0 Auto-tags recognizable faces
Picasaweb.google.com
Google Picasa Web
•Ten times more albums.
Those of you who have close to 1000 web albums on Picasa Web Albums will be
happy to learn that you can now store up to 10 thousand web albums on the site.
Since each web album can hold 1000 photos, this means you can potentially post
10 million photos on Picasa Web Albums!
•Edit photos with Picnik.
Apply Picnik magic to your photo by selecting Edit in Picnik or from the new
Picnik icon above your photo. Picnik allows you to edit photos easily, share them
and save them back to Picasa Web Albums, right in your browser.
•Share your Unlisted Gallery.
Forget sharing unlisted albums one by one! Use the unlisted gallery URLto share
with family and friends. You can always reset the authorization key in the Settings
page if you'd like to change who can view your unlisted albums.
•Post to Buzz, Blogger and Twitter.
Share your Picasa Web Albums photos with friends in more places! Just click the
Buzz, Blogger, and Twitter icons to the right of your photo to post links in those
networks.
Google Picasa Web
•Upload to Collaborative albums.
Every album in Picasa Web Albums is now potentially collaborative.
Make an album collaborative by adding contributors in Picasa (version
3.6 and beyond) or Picasa Web Albums. Your friends and family can then
add their photos directly to your album.
•Picasa Web Albums metrics: View counts & 'Like'.
We're excited to introduce two ways to gauge the reach and quality of
your photos. 'Views' allow you to see how many people have seen your
photo. 'Like' lets you give other people feedback on their photos when
you can't think of anything clever to leave as a comment. Both are
available below each individual photo and are visible to anyone that can
see the photo. Learn more about Views and I like this
•Upload larger videos to Picasa Web Albums and play them
back at higher quality.
We raised the video upload limit from Picasa to Picasa Web Albums to
one GB for both PC and Mac users. Plus, videos larger than 320 pixels
will now play back in higher-quality MPEG4 format.
Google Picasa Web
Your Private Album Dashboard
Google Picasa Web
Photo Album slideshow in Fullsceen
Google Picasa Web
How To Share Your Picasa Web Albums
Share to Google+ or email to prospects
Paste this link to email or social media
Embed this code into a website or blog
Embed a slide show into a website here
Drop photos onto a Google map here
Google Picasa Web
Embed A Slideshow To A Website
Google Picasa Web
Create A Location Map And Insert Photos
Google YouTube
Cloud-Based Video Service
Upload, edit, and share video captures
Upload your current videos from smartphone, tablet or camcorder
Edit and enhance video files with easy to use editing tools
Share video files Publicly on YouTube, by email or your websites
Create a YouTube Channel and broadcast your favorite videos
Invite subscribers to follow your YouTube Channel
Google YouTube
Cloud-Based Video Service
Upload, edit, and share video captures
Upload your current videos from smartphone, tablet or camcorder
Edit and enhance video files with easy to use editing tools
Share video files Publicly on YouTube, by email or your websites
Create a YouTube Channel and broadcast your favorite videos
Invite subscribers to follow your YouTube Channel
Google YouTube
YouTube Channel Page
Google YouTube
How To Upload To YouTube
Choose Type
Upload from Source
Google YouTube
Use the Video Manager to create, upload and edit
Create a video directly from your webcam or
upload from your computer or video recorder.
Create a video slideshow from a list of photos
Learn to broadcast your video Hangouts (see
Gmail features)
Use the video editor tool to enhance those you
have uploaded.
Google YouTube
Edit and enhance your video Files
Edit title and privacy, trim and color enhance,
add free music, annotations and captions
Choose a thumbnail image for YouTube search
Edit privacy (public, unlisted, or private)
Use keywords (tags) to improve your position
in the search results in YouTube video search
Google YouTube
How To Set Up And Use Google Drive
Begin by downloading the Drive for PC or Mac
1. The desktop app will sync with the cloud app automatically
“Tough times never last but tough agents do.
The very best compliment I could ever receive is a referral from you.
My commitment is to not only meet but exceed your expectations.”
- B.J. Martin, Distinguished REALTOR®, Harry Norman Realtors Atlanta
A referral to your Association’s Executives would be
of tremendous value to me.
Send me an email with their names, and please tell them about
me next time you contact the office
G. William James, [email protected]
Handouts and Downloads
www.pdapowerplus.com
Contact Me
[email protected]
G. William James
Master Of The PDA
Handheld Computer
Solutions
Thank
You!
How To Avoid Being One Of These People
Regular maintenance can keep you and your phone running smoothly
Treat your smartphone in many ways as you do your computer
Managing the memory of your smartphone is key
Simple steps will avoid frustration, and perhaps embarrassment
Mobile Device
Maintenance
Tips
Clean out your email and text messages
See the smartphone as a convenience for email, and save email on computer instead
Move all media (photos, video, music) to the memory card if necessary
Organize media files for quick access, especially listing photos
Delete temporary Internet files, cookies, clear history
Can typically be found in the Web browser settings menu
Reset your smartphone and tablet at least once per day
Removing the battery is best, if possible. This also refreshes your wireless network connection
Delete and reinstall Supra eKey application (if applicable)
MLS update cache files grow over time, and can cause major problems with your smartphone
iPhone
Blackberry 5 & 6
Android
•Web Browser
•Settings
•Menu > Options
•Web Browser
•Safari
•Cache Operations
•Menu > More
•Scroll down
•Clear Browsing Data
•Settings
•Clear Caches
•Press Escape
•Privacy
•Alt + LGLG > Menu> Clear
•Clear caches
Mobile Device
Maintenance
Tips
(For All Phones andTablets)
Turn off wi-fi and bluetooth
Don’t turn it off wi-fi if you use “Find my iPad or iPhone, or any device location app. Bluetooth is OK.
Turn down the screen brightness
The high-resolution screen is the biggest battery user
Delete those apps you’ve installed but don’t use
Lots of memory can be restored if you get rid of useless apps
Shut down automatic notifications by apps (Polling)
Facebook, Twitter, and other apps that update during the day are draining your battery
Kill running apps in the background to save battery
Using one of these tools multiple times a day can extend battery by closing apps running in the background